Office Assistant Job in Kenya

Office Assistant

An ICT company that prides itself in delivery of cost-effective future proof solutions, backed by exemplary customer service seeks to hire an Office Assistant

Job Responsibilities

Being the office Assistant, you are Directly Accountable for;

1. Reception

Main Activities

• Answer general phone inquiries in a professional and courteous manner
• Direct phone inquiries to the appropriate staff member
• Reply to general information requests with the accurate information
• Greet visitors to the organization in a professional and friendly manner

2. Provide office support services

Main Activities

• Receive, direct and relay telephone messages and fax messages
• Direct the general public to the appropriate staff member
• Pick up and deliver the mail
• Open and date stamp all general correspondence
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference

Telephone calls

• Make preparations for management and executive meetings
• Maintain an adequate inventory of office supplies
• Respond to public inquiries
• Provide word-processing and secretarial support

3. Maintain office records

Main Activities

• Design filing systems
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer of files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure

4. Maintain office efficiency

Main Activities

• Plan and implement office systems, layout and equipment procurement
• Maintain and replenish inventory
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply

5. Support the Chief Executive Officer and other staff

Main Activities

• Assist the Chief Executive Officer and other staff as requested
•  Provide administrative services for the Chief Executive Officer

6. Related assignments

• Perform other related duties or assignment as directed.

Organizational Alignment

• Reports to the Office Administration Officer / human resources manager.

Qualifications

Academic Qualifications

• Diploma in Office Administration / Human Resource Management /  Business Management / 3 years Office Assistant Experience

Knowledge Requirement

• Knowledge of office administration & human resource management
• Ability to maintain a high level of accuracy in preparing and entering information

 Skills Requirement

• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communications skills

Attention to detail and high level of accuracy

Qualified Candidates t send applications to careersinafrika@gmail.com by close of business July 25th 2012