Procurement Assistant Job in Nairobi Kenya (Urgent)

Job Title: Procurement Assistant 

Location: Head office - Nairobi

Reports to: Procurement Manager            

Direct Subordinates (Job Titles): None

Working Relationships    

Internal: Internal Users, Management Accounts, , Internal Audit

External: Suppliers    

Main Purpose of Job: To efficiently and cost-effectively facilitate consolidation of group requirements, sourcing, supplier management and development in a manner that ensures the company obtains best overall value for all purchases of goods and services.

Job Functions    

• Timely conversion of all material requests in to purchase orders;
• Identification and development of suitable long-term sources for uniform, fuel and Capital expenditure. 
• Anticipation of user requirements through formal meetings and frequent interactions with users across the group;
• In, liaison with users; manage planning, sourcing and stocking of uniform in a manner that delivers high service levels while eliminating possibility of obsolescence;
• In liaison service lines, manage and implement approved Capex budget and periodically update management on Capex status;
• Manage the interface between the company and suppliers in an ethical and transparent manner that eliminates any possibility of negative exposure;
• Interface with the planning function to provide supplier market information (e.g. lead-times, optimum order quantities) to the planning process;
• Application of supplier market research to determine trends and developments that may affect products, services, specifications and prices and feedback to the planning and budgeting loop;
• Optimize purchase commitments to ensure group requirements are met with minimum financial obligations;
• Align the buying function with the group’s overall strategic goals particularly in relation to cash commitments and working capital requirements
• Leverage purchase volumes to generate revenue through reciprocal relationships;
• Keep and maintain records for all the activities and provide timely reports periodically as required.
• Undertake any other duties as allocated by the Procurement Manager.

Key Accountabilities

• Length of internal and external lead-times;
• Quality of goods and services delivered to the group;
• Ability to continuously anticipate, plan and satisfy user requirements in an objective manner;
• Lead-time for generation of import documentation;
• Lead-time for clearing and forwarding;
• Total logistical costs;
• Volume of reciprocal business generated through purchase category;
• Accurate and real-time data entry in SAP;
• Level of accuracy between material requests, purchase order details and supplier delivery notes;
• Clear audit trail between purchase requests, request for quotations, purchase orders and material requests for uniform stores and Capex.

Authority and Control: As per Established Authority Levels    

Financial Dimensions: As per Established Authority Levels

Job Holder Specifications

Formal Education

• Degree in Purchasing & Supplies Management or related field
• Diploma in Purchasing & Supplies;

Technical Education: Proficiency in MS Word Office Packages.

Experience: Three years in a similar position 

Personal Specifications

• Unquestionable integrity and confidentiality;
• Good interpersonal and communication skills;
• Have a pleasant personality
• Self driven individual able to meet deadlines with minimal supervision

The CV and certificates should be sent to talent2013search@gmail.com

Deadline: 27th September 2013