Re-Branding of the National Youth Service (NYS) Request for Expression of Interest

Republic of Kenya
 

The Presidency
 

Ministry of Devolution and Planning
 

Request for Expression of Interest for the Re-Branding of the National Youth Service (NYS)

A. Background Information
 

1. The Government of Kenya, through the Ministry of Devolution and Planning, is restructuring the National Youth Service (NYS). Part of this undertaking includes rebranding the NYS.
 

The aim is to create a new brand identity for the NYS that reflects the new 5-Point Vision “... Transformative Youth Empowerment” as articulated in the Government’s Youth Agenda.
 

2. The purpose of this call is to invite reputable branding agencies to express their interest in providing the requested services. The selected agency should have an understanding of the security sector in Kenya and the unique background processes that will be required to achieve the objectives of the re-branding exercise.
 

3. All brand concepts and materials developed under this EoI and eventual contract will be the intellectual property of the National Youth Service and the Government of Kenya.
 

B. Objectives
 

B.1 Overall Objective
 

4. In consultation with the Ministry, the Branding Agency will conceptualize and execute a strategy that tackles the branding, public relations and communication components of the restructuring process.
 

B.2 Scope of Work
 

5. The scope of work of the branding agency will include but will not be limited to:
 

a) The Conceptualization of a new brand identity, logo, tagline and brand guidelines and the development of a brand manual for the NYS.
 

b) The Production of TV, Radio and Newspaper advertisements to sensitize the public on the new NYS brand and propel recruitment drives.
 

c) The Production of Documentaries and Informercials that highlight the achievement of NYS since its inception and capture the new Five Point Vision.
 

d) The design of new uniforms for Service men/women and NYS Officers that reflect the new brand identity.
 

e) The development and implementation of a Digital Media strategy.
 

f) The conceptualization and development of Publicity Materials for the new brand.
 

g) The development and facilitation of a Public Relations strategy.
 

h) The planning and management of the Launch event for the unveiling of the new brand.
 

i) The design and implementation of collateral for the various NYS units e.g. vector control and dam construction.
 

j) The design and implementation of Vehicle Branding for the service.

C. Qualifications and Experience
 

6. The Branding Agency will be a locally and internationally reputable Communications and Advertising firm which must satisfy the following requirements:
 

a) Must have at least five (5) years’ experience in branding and in undertaking nationwide publicity campaigns.
 

b) Must submit proof of capability and experience in carrying out successful at least three similar or comparable rebranding projects, within the last five years.
 

c) Must be a currently registered member of MSK (Marketing Society of Kenya) or other internationally recognized professional marketing bodies.
 

d) Must submit at least three (3) references with full contact as well as physical addresses of previous clients procuring similar service. These references must be accompanied by a letter of timely and satisfactory completion of contract.
 

e) Must submit the most recent audited financial statements current within twelve (12) calendar months of the date of this Expression of Interest.
 

f) Must submit copy of valid VAT Registration Certificate, Valid Copy of PIN Registration Certificate, Valid KRA Tax Compliance Certificate and Certificate of Incorporation.
 

7. Completed Expression of Interest (EoI), one original and two copies in plain sealed envelopes and clearly marked should be addressed to:
 

The Principal Secretary/Planning
Ministry of Devolution and Planning
Treasury Building
P.O. Box 30005 - 00100
Nairobi
 

And be deposited in the Tender Box on 9th Floor, Treasury Building, so as to be received on or before Friday 30th May, 2014 at 10.00 am Kenyan Local time.

Bulky documents that may not fit in the tender box should be deposited in the supply chain management office, room number 716 in the same building.

Bids submitted after closing date and time shall not be accepted. Request for Proposal (RFP) documents will be issued thereafter to shortlisted candidates only.

Head/Supply Chain Management Services
For: Principal Secretary

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CUE Institutional Accreditation Senior Assistant Commission Secretary Job in Kenya (KShs 110K - 285K)

The Commission for University Education is a State Corporation established by an Act of Parliament, Universities Act 2012, to provide for development of university education; the establishment, accreditation and governance of universities in Kenya.

In order to strengthen its human resource capacity, the Commission invites applications from candidates to fill the following vacant position:

Senior Assistant Commission Secretary, Institutional Accreditation

Grade: CUE 12

1 Post
 

An officer at this level will head a department and will be responsible to the Deputy Commission Secretary, Accreditation for coordination of the functions of the department.
 

Key Responsibilities 

• Recommend institutions for final inspection; 
• recommend advisory services to institutions on the process of institutional accreditation; 
• oversee staff development and performance management in the department; 
• oversee preparation of budgets for the department; 
• liaise with the relevant department for the development of standards, guidelines and processes for institutional accreditation; make recommendations to the Institutional Accreditation Committee on institutions to be consideration for award of LIA and charter; 
• coordinate the evaluation of institutions for purposes of advising on their suitability to offer university education; 
• Provide advisory services to the Commission on the accreditation of institutions; and 
• recommending peer reviewers for commissioning.

Qualifications

• a Master’s degree from a recognized institution; 
• served in the grade of Assistant Commission Secretary, Accreditation or in a comparable and relevant position for a minimum period of three (3) years in Education Administration, Curriculum Development and Implementation, Quality Assurance or related field; 
• proficiency in Computer Applications demonstrated a thorough understanding of national goals, policies and 
• development objectives and ability to align them to CUEs mandate

Salary: CUE 12 - Ksh. 110,682-285,824 pm

If you meet the above criteria and you are interested in pursuing this exciting opportunity, please send your application with detailed curriculum vitae with references and day time telephone on or before 18th June 2014 to:

Commission Secretary/CEO
Commission for University Education
Redhill Road, off Limuru Road, Gigiri
P.O. Box 54999-00200
Nairobi, Kenya

The Commission for University Education is an Equal Opportunity employer.

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CUE Administration and Finance Deputy Commission Secretary Job in Kenya (KShs 256K - 392K)

The Commission for University Education is a State Corporation established by an Act of Parliament, Universities Act 2012, to provide for development of university education; the establishment, accreditation and governance of universities in Kenya.

In order to strengthen its human resource capacity, the Commission invites applications from candidates to fill the following vacant position:

Deputy Commission Secretary, Administration and Finance

CUE 13

1 Post 

Re-advertised

Job Purpose: Overview of Job Purpose: The Deputy Commission Secretary of Administration and Finance will be a strategic thought-partner, and report to the Commission Secretary (CS). 

The successful candidate will be a hands-on and participative manager who will lead and develop an internal team to support the following areas: Finance, Business Planning and Budgeting, Human Resources, Supply Chain, Administration, and IT.
 

Key Areas of Responsibility include: 

• Coordinate and lead the annual audit process, liaise with external auditors and the audit committee members of the Commissioners 
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting. 
• Oversee and lead annual budgeting and planning process in conjunction with the Commission Secretary/CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status. 
• Manage organizational cash flow and forecasting. 
• Implement a robust contracts management and financial management/ reporting system; ensure Commission rules are adhered to in close consultation with Commission Secretary and ensure that financial data and cash flow are steady and support operational requirements. 
• Update and implement necessary business policies and accounting practices; improve the finance department’s overall policy and Commission Procedure manual. 
• Effectively communicate and present the critical financial matters to the Commissioners. 
• Further develop Commission’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting. 
• Ensure that recruiting processes are consistent and streamlined. 
• Establish and manage a comprehensive training program to Commission employees regarding staff tools, policies and procedures at work place. 
• Work closely and transparently with all external partners including third-party vendors and consultants. 
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Qualifications and Experience 

• Minimum of a an Master’s degree with bias in Administration and Finance areas 
• At least 10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience 
• The ideal candidate should have experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
• A strong professional demeanor and ability to represent the Commission at the highest levels; 
• Good negotiation skills 
• Good IT Skills with knowledge of analytical and accounting packages preferable. 
• Ability to work individually and manage a diverse team and improve relationships 
• He must be a person of unquestionable integrity and uphold work ethics at all times.

Salary: CUE 13 - Ksh. 256,256 - 392,304 pm
 

If you meet the above criteria and you are interested in pursuing this exciting opportunity, please send your application with detailed curriculum vitae with references and day time telephone on or before 18th June 2014 to:

Commission Secretary/CEO
Commission for University Education
Redhill Road, off Limuru Road, Gigiri
P.O. Box 54999-00200
Nairobi, Kenya

The Commission for University Education is an Equal Opportunity employer.

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Sacco Marketers Jobs in Kiambu Kenya

Vacancy: Marketers
 

A Fast Growing Sacco in Kiambu County offering Financial Services and Solutions to its members seeks to Recruit Young and Energetic Individuals who have Passion for Sales, Self Driven and Result Oriented to form a Strong Marketing Team.
 

Requirements

• Applicants must possess a Diploma in Sales and Marketing, Business Administration or an equivalent.
• Professional Qualification from a recognized Institution.
• Must be 23yrs and above.
• Must be Computer Literate
• Past Experience in Marketing will be an added advantage.

Terms of Service Employment will be on Contract with Transport Allowance and Commissions.

All applications should be done online via info@simarconsultants.com on or before 29th May 2014.

Successful applicants will be contacted.

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APEI Governance Officer Job in Lokichar, Turkana

Job Title: Governance Officer

Location: Lokichar, Turkana    
 

Duration: 3 months, renewable subject to funding and performance.

Organization: Alemun Pastoralists Empowerment Initiative (APEI)

Job Purpose: Alemun Pastoralists Empowerment Initiative has secured funding from UNDP-Amkeni to strengthen Pastoralists Local governance structures in areas where Oil and Gas Exploration is covering and devolution process. 

The area of focus is Turkana South and Turkana East sub counties in Turkana Counties. 
 

The program intends to enhance the capacities of stakeholders in engagement in governance topical issues that are contemporary to areas of focus.

Required skills and experience 

Education:  
 

Degree in social sciences, political science or related field and/or at least 3 years of relevant experience 

or
 

Diploma in governance and development of social work or a related field of experience. 

Experience:

• Demonstrable experience in the coordination and/or implementation of development project especially Governance, peace building and conflict resolution focusing on institutional capacities.
• Experience in partnership building.
• Proven practical experience of development programming, including Capacity building and CBOs support.
• Proven practical experience of organisational development, community training, mobilisation and CBOs support.
• Good analysis and report writing skills.
• Ability to thoroughly handle multiple tasks at once and ability to plan and follow tasks through to completion.
• Ability to represent the APEI organization at County Stakeholders forums at County level..
• Well developed interpersonal and team skills and ability to adapt to rapidly changing external constraints under pressure with minimal supervision.
• Confidentiality, tact and diplomacy.
• Demonstrated ability to work effectively and sensitively within different value systems and cultures.
• Good communication skills in written and spoken English and Swahili, good communication skills in spoken Ng’aturkana will be an added advantage.
• Working knowledge of Microsoft Office (in particular Word and Excel).

Date of issue: 12th May 2014

Closing Date: 29th May  2014
 

Send your applications, CVs & testimonials to address:
 

HR & Recruitment Panel
APEI – Kalapata building 
P.O.Box 540-3500

Lodwar, Kenya

eMail: apeicbn@yahoo.com

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Education Curriculum Strategy and Development Manager Job in Kenya

Vacancy: Education Curriculum Strategy and Development Manager
A Hospitality Education Centre, currently recruiting a Curriculum developer who will ensure quality and growth of the institution.
 

The Curriculum Strategy and Development Manager plays a key role in the professional development and school partnerships teams and is responsible for the planning and execution of all curriculum development activities.

The Curriculum Manager must possess exceptional project management skills while supporting multiple projects to deliver quality curricular resources.  

The Curriculum Manager will identify digital content resources appropriate for the each project’s scope and specifications. 

The individual will communicate with the Marketing, Editorial, and School Partnership teams to ensure that all professional development products and services are synchronized with business needs.

This is a full-time role, reporting to the Director of  the Institution.

Key Responsibilities:

Content Development

• Innovate new professional development programmes and curricula, and develop new initiatives, as well as refresh the current professional development curricula.
• Work closely with both the professional development and school partnership teams to ensure curriculum development efforts align with partner expectations, and market needs.
• Establish rigorous curriculum maintenance process and procedures.

Professional Development

• Work with Marketing and others in the organisation, where necessary, to promote and market the full range of professional development course offerings
• Build and manage relationships with, and support a range of external professional partners to ensure the growth of the institution

General

• Keep abreast of current developments in curricula and professional development, in order to promote relevant, leading-edge programmes for our partners.
• Contribute to the professional development team by developing partner relationships, designing and strengthening professional learning opportunities for partners, and ensuring quality product and delivery.
• Develop and implement key status reports for management review, and successfully coordinate curriculum projects to ensure on-time delivery and accurate alignment to partner / market expectations.
• Successfully implement a process for project management of specific elements of the content development process.
• Stay attuned to the competitive landscape, competitor’s activity, online learning opportunities, and other potential new areas within education industry.
• Represent the businesses curricula development and programs to external audiences as needed.

Requirements:

• A Degree in Education/Hospitality/ Business Related course
• Atleast  5 years experience in  Business Development role/ Education role
• Editorial experience in developing, writing and editing curriculum, and professional development materials.
• Knowledge and experience with digital media and use of digital media in instruction and use in leader and teacher professional development.
• Ability to coordinate effort with teams from other parts of the company to ensure a smooth development and implementation process.
• Comfortable in a fast-paced, solutions-oriented environment with the ability to handle multiple projects.

If you feel you fit the above role,please send your CV to jobs@alternatedoors.co.ke

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Civil Engineer Technician Job in Kenya

 an FMCG Company currently expanding their factory and warehouse, and are looking for a talented Civil Engineer Technician 

Roles and Responsibilities

• Draft detailed dimensional drawings and design layouts for projects and to ensure conformance to specifications.
• Analyze proposed site factors and design maps, graphs, tracings, and diagrams to illustrate findings.
• Read and review project blueprints and structural specifications to determine dimensions of structure or system and material requirements.
• Prepare reports and document project activities and data.
• Confer with supervisor to determine project details, such as plan preparation, acceptance testing, and evaluation of field conditions.

Requirements

Diploma in Civil/Construction with AutoCAD with hands on experience of bldg., warehouse, knowing the measurement and reinforcement system for foundations of machineries, equipments, footings etc. 

Moreover, knowledge of furniture, hardwares, carpentry is an added advantage

If you feel you fit the above role,please send your CV to jobs@alternatedoors.co.ke

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Civil Engineer( Factory and Warehouse) Job in Kenya

 FMCG Company currently expanding their factory and warehouse, and are looking for a talented Civil Engineer to manage the construction of the Factory and Warehouse

Roles and Responsibilities

• undertaking technical and feasibility studies and site investigations;
• developing detailed designs;
• assessing the potential risks of specific projects, as well as undertaking risk management in specialist roles;
• overseeing the work of junior staff or mentoring civil engineers
• communicating and liaising effectively with colleagues and architects, subcontractors, contracting civil engineers, consultants and co-workers
• thinking both creatively and logically to resolve design and development problems;
• managing budgets and other project resources;
• managing change, as the client may change their mind about the design, and ensuring relevant parties are notified of changes in the project;
• leading teams of other engineers,
• compiling, checking and approving reports;
• reviewing and approving project drawings;
• using computer-aided design (CAD) packages for designing projects;
• scheduling material and equipment purchases and delivery;
• adopting all relevant requirements around issues such as building permits, environmental regulations, sanitary design, good manufacturing practices and safety on all work assignments;
• ensuring that a project runs smoothly and that the structure is completed on time and within budget;
• correcting any project deficiencies that affect production, quality and safety requirements before final evaluation and project reviews.

Requirements

Degree in Civil/construction with AutoCAD, structure, Building. & foundation designing. 

Especially, for any factory/building construction project

5- 10 Years working Experience 

If you feel you fit the above role,please send your CV to jobs@alternatedoors.co.ke

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HVAC Technician Job in Kenya

 FMCG Company currently expanding their factory and warehouse, and are looking for a HVAC Technician 

As a HVAC Technician, the candidate  will be responsible for servicing and repairing air conditioning, refrigeration, and heating units used in the factory.

Additional responsibilities of the HVAC Service Technician include:

• Testing electrical circuits or components for continuity using electrical test equipment.
• Testing pipe or tubing joints or connections for leaks using pressure gauge or soap-and-water solution.
• Joining pipes or tubing to equipment and to fuel, water, or refrigerant source, to form complete circuit.
• Reassembling and testing equipment following repairs.
• Repairing or replacing defective equipment, components, or wiring.

Requirements

• Knowledge of power, refrigerant charging and brazing.
• Experience with installation; ability to install HVAC without supervision.
• Ability to diagnose and repair a wide variety of equipment.
• 5-10 years as HVAC Technician

If you feel you fit the above role,please send your CV to jobs@alternatedoors.co.ke

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International Rescue Committee Jobs in Kenya

The International Rescue Committee (IRC) in Kenya serves vulnerable populations in the Turkana and Garissa regions as well as in Eastleigh, Nairobi. 

The IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, water and sanitation and hygiene (WASH), HIV/AIDS prevention, response to gender based violence, disaster risk reduction (DRR), livelihoods and governance.
 

Applications are invited for the following positions:
 

1. Governance & Rights Officer- Lodwar
 

2. Nutrition Officer-IYCN (Lodwar)
 

Full Job descriptions can be downloaded at www.rescue.org/careers
 

Please apply on or before 30th May, 2014

IRC leading the way from harm to home IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual
orientation, age, marital status, veteran status or disability.

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Kenya Revenue Authority (KRA) 2014 Graduate Trainees Career Opportunities

Graduate Trainee 2014

Kenya Revenue Authority is the principal revenue collector for the Government of Kenya established by Act of Parliament in 1995. 

Our Vision is to be “The Leading Revenue Authority in the World respected for Professionalism, Integrity and Fairness.”

As part of our capacity enhancement programme, we seek to recruit young Kenyans to join our trainee programme in Tax and Customs operations.

Applicants are required to have the following attributes:

• Be a Kenyan citizen aged not more than 27 years.
• Have no criminal record.
• Hold First Degree of minimum Upper Second Class Honours from a reputable University with specialization in relevant fields.

For more details including an application procedure, please visit our website http://www.kra.go.ke/index.php/graduate-trainees-2014

The closing date for applications is 30th May 2014.

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Cosmetics Company Sales Administrator Job in Nairobi Kenya (KShs 25K)

Sales Administrator
 

Industry: Cosmetics
 

Location: Nairobi, Msa Road
 

Ksh: 25,000 Gross 

Our client is a Cosmetics company (make-up, nailpolish, lipstick etc) located along Mombasa Road Nairobi seeking to hire a sales administrator. 

The primary role is to input sales data on excel and assist in presentation to management.

Duties & Responsibilities

• Collect and input sales related data on Excel spreadsheets on a daily basis
• Prepare daily, weekly and monthly excel reports on sales
• Collect sales details from the different sales teams in the field
• Send reports to supervisors
• Present data in an easy to understand manner for management
• Guide field sales people executives in entering accurate data on Excel and generate reports
• Tabulate and present sales data to management in a clear concise manner
• Interpret numbers and come up with easily understood information
• Using Excel spreadsheets create excellent sales reports
• Filing records and maintaining databases

Qualification & Skills

• Minimum of Diploma in Statistics, Sales and Marketing
• 1 year proven experience in sales data inputing
• Perfect Excel Knowledge (Proven experience)
• Excellent communication skills
• Readiness to gain more experience
• Ability to capture and document sales data from numerous sources
• Go getter attitude

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Sales Administrator Ksh 25K Gross) to vacancies@corporatestaffing.co.ke before 31st May 2014

Kindly indicate Current/Last salary on your CV

N.B: We do not charge any fee for receiving your CV nor for interviewing. 

Only candidates short-listed for interview will be contacted.

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Male Camp Manager Job in Maasai Mara (KShs 120K - 150K)

an upmarket Safari Company, based in Nairobi is looking for a Male Camp Manager in Maasai Mara. 

The successful candidate MUST have at least 5 years managerial experience in a lodge or tented camp, be a strong leader and very customer oriented.
 

Key Responsibilities:

• Day to day running of the camp and ensure all operational areas are functioning.
• Maintain effective communication, at all times, with the team & head office.
• Be accountable for all relevant product delivery and stock management.
• Commercial accountability for budgeting and financial management.
• Monitor and oversee maintenance issues.
• Prepare monthly management reports.
• Complete weekly rotas for the team and maintain correct staffing level at all times.
• Ensure health and safety/fire checks are carried out, as required.
• Resolve and handle guest complaints.

Qualifications:

• Must have a degree / diploma in hotel management from a reputable institution.
• Food & beverage qualifications are desirable though not a must.
• Must have strong skills working with MS Office Suite.
• Must have 5 + years of experience in a 5 Star  tented camp.
• Must not be over 40 years old.

Key Skills:

• Customer focused with a warm friendly personality.
• Must be a team player.
• Must have excellent communication skills.
• Must have hands on skills and be a problem solver.
• Must have strong interpersonal skills.
• Must have strong leadership and management skills.

Monthly gross salary: Ksh.120,000 -  150,000/= (Approx. 1,411 – 1,764 USD) Medical coverage.
 

Deadline: 6th June 2014    
 

Applications:
 

Send your up to date CV to:  

consultant@summitrecruitment-kenya.com
Summit Recruitment & Training, Blixen Court, 

Karen road, Karen.

Only short listed candidates will be contacted. 

Please indicate in your email which position you are interested in.
 

Please do not apply if you do not meet the requirements of the job

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Uongozi Institute East Africa Leadership Essay Contest 2014

Leadership Essay Contest 2014

‘If you were a leader in Africa, what change would you bring about?’

East African residents between the age of 18-25 are invited to submit an essay for this year’s Leadership Essay Contest organised by Uongozi Institute.
 

The essay contest aims to provide a space for the youth of East Africa and the next generation of leaders in the region to contribute to important discussions on leadership.
 

Guidelines:
 

The contest is open to all East African citizens (Burundi, Kenya, Rwanda, Tanzania, and Uganda) between the age of 18 - 25 years old, to write about their perspective on Leadership. 

The essays should respond to the following question: “If you were a leader in Africa, which single change would you aim to bring about, and why? How would you do it?”

The essays should be no more than 2 A4 pages long. 

The format shall be of single spaced, Axial font size ii with page margins of 2.54cm for each margin, and sent as a Microsoft Word document.

Essays will be judged on the basis of originality, creativity, use of language and appropriateness to contest theme.

All essays must be written in English.

Prizes:
 

A grand prize of USD $2,000 will be awarded to the overall winner of the essay contest A total of five winners will be selected. 

The second prize will be $1,000, third prize $500, fourth prize $300 and fifth prize $200.
 

The top  winners will be brought to Dar es Salaam to receive their awards at a prize giving ceremony to be held during the Africa Leadership Forum Dinner Gala on 31 July, 2014, which will be attended by senior leaders from across Africa in the public, private and civil sectors. 

The overall winner will be asked to read the winning essay at the event. 

The top five essays will also be published in a newspaper supplement in The East African.

How to Apply:
 

Essays should be submitted by email to submissions@uongozi.or.tz. 

Applicants must also submit proof of identification (suitable for travel) and written statement of originality and ownership of intellectual property rights.

The final deadline for submission will be Monday, 6th June, 2014.

The top five winners will be notified via email on the week of 14 July, 2014.

Feedback will not be provided on individual essays.

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World Food Programme (WFP) Civil Engineer Job in Nairobi Kenya

Job Title: Civil Engineer
 

Post Type / Grade: Service Contract – NOB Equiv 

Duty Stations: Nairobi
 

Date of issue: 21 May 2014 

Deadline for application: 3 June 2014
 

Accountability: The World Food Programme (WFP) is working with the Government of Kenya, and in support of refugees and communities displaced to parts of Kenya by conflict and environmental challenges. 

WFP undertakes engineering and construction activities to support its own activities, and those of the wider humanitarian community, and to provide and reinforce the infrastructure of food security and community resilience in the face of food shocks.
 

WFP wishes to recruit a competent and experienced Civil Engineer who will be responsible for implementing and overseeing engineering services and works. The Engineer will manage all day-to-day activities including planning, co-ordination activities, supervision, reporting, etc. 

The Engineer will coordinate with and be supported by WFP Field Engineering, who shall provide, oversight and technical support on any engineering or construction related activities to ensure compliance with WFP policies and guidelines.
 

The Engineer shall report to the Head of Administration and shall be under the overall supervision of Senior Deputy Country Director for Support Services, and shall take technical direction and oversight from the Chief Engineer, WFP Field Engineering in relation to all aspects of engineering services, construction and contract management activities, and compliance with WFP procedures. 

The Engineer shall be expected to work closely with CO procurement teams in undertaking work programs.
 

The Engineer shall be responsible for the successful delivery of engineering services and construction activities, and shall oversee implementation whether by contract or ‘direct labour’ modalities. 

The Engineer shall provide regular reports to the Country Director and the WFP Field Engineering in relation to these activities, and shall establish appropriate and necessary oversight procedures needed to successfully manage the delivery of projects. 

This shall include the contracting of additional resources to supervision the execution of construction at the project sites.
 

Major Duties and Responsibilities:
 

Management

• Be familiar with and apply relevant aspects of the WFP Construction Manual, where appropriate, for construction planning, procurement and management.
• Assisting in the selection and recruitment of other engineering staff that may be employed to assist with the supervision of construction operations at the various sites.
• Co-ordinate all elements of works proposals including, design, construction, supervision and any relevant WFP inputs, including overseeing and validating all construction procurement documentation.
• Take guidance and direction from WFP Field Engineering with regard to approved contract formats and procurement modalities for appointing consultants/designers for engineering services or contractors for engineering works.
• Act as the project focal point between the WFP and appointed Consultant designer / Supervision teams / Contractor;
• Co-ordinate with the various WFP units including but not limited to admin, security, procurement etc. regarding the project.
• Providing input into the design phase of any project, ensuring that the approved design can be implemented on site, confirming that the materials can be procured in the country and ensuring that the design chosen represents a sound option for the progression of the project.
• Ensuring that construction activities or work programs take account of and adhere to local regulations and legislation.
• Consulting with local authorities to ensure timely provision of necessary building consents and authorisations.
• Evaluating and overseeing processes of construction, project risk assessments and mitigating actions, programming and co-ordination.
• Assessing and approving a contractor’s security arrangements, with WFP Security teams, to protect WFP personnel, assets and materials during the construction phase of the projects.
• Providing advice to the Country Director and WFP Field Engineering concerning the schedule for securing access to or handing over a construction site.
• Approving the suitability of contractor or ‘direct labour’ arrangements, site supervision, technical, artisan and general labour resources.
• Assessing and confirming bidder capacity, and approving contractors or sub-contractors to be selected by WFP or contractor, to CO Procurement teams and WFP Field Engineering.
• Providing input and guidance to evaluation panels and local PCC deliberations in relation to engineering services or construction procurement proposals.
• Monitoring and evaluating on-site and off-site facilities, including materials or other test laboratories, to ensure compliance with the terms of a contract. This shall include monitoring any laboratory testing and recommend improvements (if any) to ensure compliance with relevant codes and standards.
• Assessing construction equipment, plant and machinery requirements, by condition, type and specification, and assessing operator skill and performance for site mobilisation and maintaining progress.
• Monitoring construction progress on a regular basis to ensure compliance in accordance with approved work programs.
• Preparing, reviewing and approving "as constructed" documentation and preparing reports confirming, or otherwise, the satisfactory completion of any work, whether by contract or by ‘direct labour’.
• Inspecting and reporting on completed works to the Country Director and WFP Field Engineering, and overseeing ‘substantial completion’ and ‘defects notification’ milestones, hand over and occupation of completed works.

Construction contract and contractor management

• Researching and evaluating the capacity of local design and construction companies, as required.
• Reporting to the Country Director and WFP Field Engineering, and appropriately instructing a contractor, with regard to the correct interpretation and application of the terms of approved contract documentation.
• Resolving and/or reconciling any ambiguities and/or discrepancies in contract documents.
• Assessing and reporting on proposed construction methods for any works, to ensure that the methods proposed are satisfactory and consistent with respect to requirements for efficiency, quality, and health and safety requirements
• Preparing and recommending variations/change orders to a works proposal, to address and resolve issues encountered on site, to resolve constraints and time slippage in works programs, or arising from the evolving needs of the WFP or others.
• Preparing designs, drawings, quantities and cost estimates for variations/change orders to address the issues for the approval by the Country Director and WFP Field Engineering. 
• Reviewing and approving proposals by a contractor to meet requirements specified in variations/change orders.
• Overseeing and directing remedial works carried out during a ‘Defects Liability’ period, and providing guidance to the Country Director and WFP Field Engineering with respect to the release or otherwise of the ‘Retained Monies’ under a contract.
• Authorising all minor additional works under a contract that do not materially affect the project, at the rates established in the construction works contract, or at alternative rates mutually agreed upon when the works are not listed in the contract bill of quantities.
• In conjunction with the Country Director and WFP Field Engineering, ordering and documenting the suspension or termination of construction activities, and recommending other appropriate recourse under the contract.

Reporting

• Overseeing project performance, evaluation and reporting systems, up to project completion.
• Liaise directly with the Country Director and WFP Field Engineering, via structured meetings or other means with regards to any arising or on-going technical, financial, contractual, or program issues at project sites. 
• Provide regular updates on progress in relation to engineering services or construction related activities.
• Establishing standardized and comprehensive systems for project, construction and site records, including all site correspondence, survey data, inspection records, test data, site diaries, records of meetings, financial records, progress records etc.
• Compiling day by day project diary to record all construction site events relevant to the management of construction/contracts, including any information which may, at a later, assist in resolving queries or disputes related to the works.
• Preparing and issuing reports, with content and format approved by the Country Director and WFP Field Engineering including inception reports, periodic progress reports, a detailed project completion report, in ‘first draft’ and final
• Preparing technical and cost benefit appraisals, evaluations, and scopes of work, specifications, pricing documentation, and any other relevant reports as may be required from time to time.

Finance and budgetary management

• Preparing comprehensive project budgetary estimates and construction cost estimates for proposed construction works.
• Recommending appropriate courses of action to the Country Director and the Field Engineering Team for engineering, construction and contract management, in relation bonds, insurances, claims, and proposed arrangements for advance payments.
• Maintaining permanent records of the receipt, custody and validity of all bonds, warranties or financial instruments required as part of an engineering/construction project or contract.
• Preparing and managing project budgets and cash flows, including processing invoices and tracking payments for all expenditures related to construction activities.
• Preparing documentation required for dispute resolution with contractors. 
• Recommending appropriate actions to the Country Director and WFP Field Engineering with respect to claims, including but not limited to cost increases, time extensions, variation orders, subletting, quantification of claims, rates and price fixing.
• Processing and certifying interim and final payments for construction activities.
• Preparing Final Accounts for all construction projects for review by the Country Director and WFP Field Engineering.
• Assisting the preparation of responses for enquiries and Audits related to construction activities.

Health & Safety

• Ensuring that construction activities adhere to internationally recognised standards for health and safety applicable for the works, for adjacent properties, for all site personnel, and the general public.
• Notifying the Country Director and WFP Field Engineering of any serious breaches to health and safety rules on the project.
• Reporting of all health & safety incidents, events, ‘near misses’ and accidents in periodic progress reports.

Quality control

• Establishing and maintaining project quality assurance procedures, and project documentation and records.
• Inspecting and approving local sources of construction materials, including local borrow pits or materials suppliers.
• Ordering tests of materials and ensuring adherence to specifications. Approving all materials to be used on the projects. Maintaining permanent records and documentation for all test results and checks.
• Overseeing all necessary on-site, independent and other verifications, tests, checks and measurements to ensure control of quality for the works.
• Assuring the quality of the works during construction, continuously inspecting the materials and construction operations for workmanship and compliance with the specifications.
• Providing notice to contractors of any defects and deficiencies, and issuing instructions for the removal and substitution of defective materials or works under the terms of a contract.
• Other tasks as may be assigned by the Country Director or Chief Engineer, WFP Field Engineering from time to time.

Qualifications and Experience: 

• University Degree in Civil Engineering. 
• A post graduate qualification in engineering, construction or related disciplines is desirable. 
• A minimum of 7 years relevant civil engineering experience, showing progressive levels of responsibility. 
• Experience in the design, planning and supervision of construction projects. 
• A good knowledge and experience of topographical surveying techniques, instrumentation and software packages. 
• A good knowledge and experience of geotechnical engineering and soils technologies. 
• A good knowledge of international and local engineering and construction standards, processes and norms. 
• A good knowledge of engineering contract formats, modalities and obligations. 
• A good knowledge of the UN system and of public procurement procedures. 
• Knowledge/experience in Construction Health and Safety, and Quality Assurance / Control. 
• Fully computer literate, including use of Microsoft Office, MS Project and ‘Autocad’ as essential. 
• Effective communication skills, and fluency in written/spoken English

Interested and qualified Kenyans are requested to submit online applications only according to the following procedures:

• Go to: http://i-recruitment.wfp.org/vacancies/14-0015142
• Step 1 : Create your online CV
• Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

Note: You must complete Step 2 in order for your application to be considered for this vacancy.
 

If you have any queries relating to this VA please send them to: Nairobi.Hr@wfp.org

WFP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. 

Only short listed applicants will be contacted.

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