AMREF Training Administrator Job in Kenya

Training Administrator, DCH, MPH &BSc Programme

Ref: - CHR/11/07-11

AMREF is the largest international health development non-governmental organization based in Africa.

Working with and through African communities, health systems and governments, AMREF aims to close the gap that prevents people from accessing their basic right to health.

Headquartered in Kenya, AMREF has programmes in Ethiopia, Uganda, Southern Sudan, Kenya, Tanzania and South Africa.

Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.

For more information visit our website www.amref.org.

Job Title: Training Administrator

Directorate/Unit: Capacity Building – DCH/MPH/BSc Programme

Physical Location: AMREF Headquarters

Main Purpose of Job

·       To provide administrative and logistical Support to the Regional Training Coordinator

Key Responsibilities and Main Tasks

Administration

·       Admission, orientation and graduation of DCH, MPH and BSc Students

·       Assisting foreign students with immigration matters e.g application for pupil’s passes, renewal of visas and application for alien registration cards

·       Organise the training venues and other logistics for trainees, trainers and facilitators

·       Prepare and send out training invitations to the training participants and follow up for confirmations

·       Send out training invitations and timetable to the facilitators and follow-up for confirmations

·       Maintain meeting schedules, appointments and make travel arrangements

·       Organise for examination venues and provide administrative support for all exams; maintain accurate examination records for all courses

Communications and Marketing

·       Prepare and/or edit drafts of reports for the programme

·       Process and distribute project reports and correspondence to relevant offices

·       Draft terms of reference for contractors and requisition contracts as required

·       Receive and review office correspondence and respond to enquiries as necessary or route as required

·       Identify marketing avenues for DCH, MPH and BSc and effectively market the courses

·       Review and regularly update the relevant AMREF webpage

·       Liaise with other departments at AMREF and various partners/stakeholders or ensure that training activities take place as planned

Documentation and Records Management

·       Establish and maintain a database of the trainers, trainees and collaborating agencies including donors, programme photos etc

·       Establish and maintain a filling system, both electronic and hard copy, for DCH, BSc and MPH student records including examinations

·       Maintain a database of PowerPoint slides and other training materials used by the various facilitators

Financial Management

·       Prepare budgets for the various training activities

·       Take relevant imprest for various training activities, provide various refunds and account for them accurately

Required Qualifications

Education and knowledge

·       Bachelors degree in business administration, social sciences or any related field

Experience

·       At least 3 years experience working in a training environment

Skills

·       Excellent computer skills in Microsoft Office (Excel, PowerPoint and Word)

·       Strong interpersonal skills

·       Excellent communications skills

·       Analytical skills

How to apply

If you feel that you meet the criteria, complete the online application form attaching your CV.

Click here to apply online

We regret that only short-listed candidates will be contacted.

We encourage those interested to send their applications by Friday 29 July 2011.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

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