Job
Title: Personal Assistant to CEO
Reports to: Chief Executive Officer
Job Summary
We are looking to recruit a PA - Dynamic and highly organized, you’ll report
directly to the CEO.
The ideal candidate will be charming and confident dealing with high-level
individuals as well as proactively managing all aspects of the CEO’s schedule.
A ‘can do’ attitude, and good cultural fit is more critical than experience.
Purpose of Position
The role is focused on providing dedicated support to the Chief Executive to
ensure all executive and administrative tasks are handled efficiently and
effectively.
Responsibility and authority
1. To proactively manage all aspects of the CEO’s schedule to ensure maximum
optimization of CEO’s resources including and not limited to the following:
- Comprehensive
diary management, including internal and external meetings, formal and
informal engagements and keeping up to date with all new activities
- Ensure
CEO is prepared for all meetings with all necessary documentation and
information.
- Preparing
meeting requirements, taking minutes and following up on actions
- Sending
and responding to correspondence
- Efficiently
arranging and managing logistics related to CEO’s travel and accommodation
- Producing
documents, briefing papers, reports and certain presentations on behalf of
CEO
- Occasionally,
traveling with the CEO to provide general assistance during engagements.
- Assist
in preparation of various presentations for the CEO
2.
To represent the CEO to third parties internally and externally
- Booking
meetings
- Dealing
with certain queries directed to the CEO
- Coordinating
with team members and guest reception.
3.
Business Development
- Drive
the new business agenda through proactive management of the CEO
- Diarize
all key dates in relation to New Business updates
- Follow
up with all members of management team and circulate on a weekly basis
- Update
contacts made through networking
- Carrying
out research and presenting findings on various areas as assigned by CEO
4.
To manage all of the CEO’s office administration duties.
- Screening
telephone calls, enquiries and requests, and handling the same
- Overseeing
organization of internal company functions
5.
Manage activities and initiatives designed to build and protect the CEO’s
personal brand
Core Competencies
- Ability
to manage and prioritize internal / external demands on CEO’s time
- Excellent
organizational skills with the ability to multi-task and prioritize.
- Outstanding
interpersonal skills (face to face and over the phone).
- Accuracy
and attention to detail, particularly in the management of CEO’s diary and
emails.
- Able
to be diplomatic and discrete at all times
- Highly
organized with good project management skills
- High
proficiency with the commonly used computer software and applications
- At
least 3 years experience in a similar job would be an advantage
Key
Result areas
- Ensure
the efficient running of the CEO’s office
- Ensure
other departments provide necessary reports/deliverables to CEO
- Ensure
implementation of all dated activities on set dates
Email:
ir@zentus.co.ke
10:40 PM
maboko
