Personal Assistant Job in Kenya (KShs 30K) - Manufacturing Company

Our client is a leading manufacturing company that produces food products. 

Their Director is seeking for a Personal Assistant to help execute and facilitate the duties in the office. 
 

Salary: KShs 30,000

The key objective of the job role would be to assist the Director to complete tasks, facilitate the work process and work with the managers of the office.

Key Responsibilities

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Taking dictation and minutes;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff
• Any other duties and responsibilities assign as required for smooth operations of the organization

Required Qualifications

• Degree in Business Administration, Office Administration.
• 3 years working experience in a similar role.
• Excellent Short hand and audio typing skills.
• Excellent customer service and verbal communication skills.
• Excellent written and administrative skills.

To apply, send your CV only to fm8251@gmail.com with the job title in the subject line, before Friday 10th December 2014.

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Hotel Supervisor, Hotel Receptionist and Bartender Jobs in Embakasi, Nairobi, Kenya

Fahari Hotel located in Utawala Embakasi is looking to fill the following positions:

Hotel Supervisor
 

Reporting to the Hotel Manager, the applicant should have at least 3 years experience in a similar position. 

The applicant should have done and completed at least a higher diploma in Hotel Management from a recognized university. 

We are also looking for an applicant who posses: Excellent communication skills, Good organizational skills, Should be knowledgeable as part of the job is to train others, Maintain accountability, Efficient, and Self disciplined.

Hotel Receptionist
 

Reporting to the Front Office Manager, the applicant should have at least an experience in a similar position. 

Should posses a diploma in Hotel Management. 

Should have thorough knowledge of how to run the front office, and of computers as she/ he may be required to create documents, presentations, and answer to emails. 

Should have excellent communication skills, pleasant, neat and accountable.

Bartender / Mixologist / Barista
 

Reporting to the Hotel Manager, the applicant should have at least experience in one or all of the above positions. 

He/She should posses good communication skills, Should be knowledgeable about the drinks menu and what the customers need. 

Should be innovative, Clean and Tidy. 

Should be accountable for the stock at the bar.

How to Apply

Send your CV to hr@faharihotels.com quoting the position applied for in the subject line. 

Failure to do so may lead to a disqualification. 

The last day of receiving applications will be 22/01/2014 at 4pm.

Kindly also mention your current salary expectations.

Only shortlisted candidates will be contacted.

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Faulu Kenya Group / SME Relationship Officers and Tellers / Customer Service Officers Jobs

Exciting Career Opportunities 
 

Faulu Kenya Deposit Taking Microfinance Limited is a dynamic Christian organization within the micro-finance sector. 

Faulu was the first Micro Finance Institution in Kenya to be licensed by the Central Bank as a deposit taking institution. 

In line with the growing business needs we are seeking highly competent, focused, and results oriented individuals for various positions within our business units across the country.

1. Relationship Officers (Group/ SME)

Job Ref: HR: 022/1/2014 
 

Reporting to the Senior Relationship Officer, the position holder will be tasked with the role of growing a high quality Group/SME portfolio, managing all client relationships and promoting the growth of the deposit book while ensuring excellent customer service and team work.

Key Roles and Expectations
 

The position’s key roles include: -

• Portfolio growth and management: Recruit and retain clients ensuring a growth in loan disbursement through excellent customer service and timely service delivery.
• Deposit Mobilization: Solicit deposits to match and exceed the loan book.
• Loan processing: Ensure thorough business assessment, proper securitization and compliance to audit standards and company policy.
• Client education: Disseminate information to prospective clients and ensure understanding of operations policy as well as training them on group leadership.
• Loan book quality management: Ensure that all loans given are paid timely in compliance to policy and statutory requirements.
• A link with the public: Liaise with local administration, maintain relationships with the public and portray company values at the marketplace.

Minimum Qualifications
 

Academic Qualifications: A Bachelor’s degree in Business related field.
 

Knowledge and Skills: Practical knowledge in Sales and Marketing, credit risk management and computer literacy a must.
 

Experience: 2 years’ experience in lending either in SME or Group preferably in a financial institution a must.

2. Tellers / Customer Service Officers

Job Ref: HR: 023/1/2014 
 

Reporting to the Branch Operations & Service Supervisor the position holder will ensure excellent customer service, high levels of professionalism, accuracy and prompt service delivery within our banking operations.

Key Responsibilities
 

The position holder will among other duties carry out the following duties:

• Transaction processing: Process daily customer transactions in line with Faulu policies and other operation procedures.
• Customer service: Ensure high standards of customer service ensuring all customer queries are handled appropriately.
• Cross selling: Proactively cross sell all Faulu products ensuring quality after sale service.
• Investigate and respond to all customer enquiries promptly.
• Maintaining regular internal (to staff) and external (to customers) communication on Customer Service matters.

Minimum qualifications

Academic Qualifications: 

• A business related degree or equivalent preferably in Finance & Banking, IT or Minimum CPA part 2.

Knowledge and Skills: 

• Should be a computer proficient person who pays attention to detail. 
• Speed and accuracy for these positions is important.
• Knowledge on policies and procedures applied in DTM will be an added advantage.

Experience: 

• One year experience as a teller &/or in customer service in a financial institution.

Personal attributes for all the above positions

• Good interpersonal skills with excellent customer service.
• Ability to communicate effectively.
• A team player.
• Willing to learn, a fast learner preferred.
• Ability to work independently.
• Strong Christian values, commitment and passion for the transformation of the low income population.

If you meet the specified criteria: Drop your credentials (CV & Cover Letter) to a Faulu branch near you, (including 3 referees, one of whom must be a spiritual leader) addressed as below:

Head of Human Resources
Faulu Kenya Limited
P.O Box 60240 – 00200
Nairobi

Note: All applications should reach us on or before 25th January, 2014. 

Only shortlisted candidates will be contacted.

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Abt Associates Private Health Sector Advisor Job in Kenya

Abt Associates is an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Abt seeks candidates for the USAID Strengthening Health Outcomes through the Private Sector (SHOPS) project to be based in Kenya. 

SHOPS project in Kenya aims to increase the role of the private health sector to deliver sustainable and high quality information, products, and services.

Private Health Sector Advisor
 

The Private Health Sector Advisor will support the day to day management and implementation of the SHOPS Kenya program activities focused on increase the role of private health sector to deliver sustainable and high quality products and services (e.g. health policy, health commodity supply chain, health service quality assessment). 

Duties include but are not limited to the following:

• Serve as task manager, supporting the Chief of Party and Technical Leads to ensure program activities are implemented within timeline and budget.
• Lead on technical and research-related tasks (data collection/analysis, developing briefs, report writing, etc.).
• Assist in the development and management of agreements with consultants, subcontractors, and partners as needed for activity implementation.
• Coordinate across and between field and HQ staff to ensure smooth implementation of activities and timely submission of country project deliverables including financial reports, workplans, quarterly, semi-annual and annual reports, etc.

Qualifications:

• Experience in the private health sector required, with thorough understanding and working knowledge of relevant health sector stakeholders and current issues/trends.
• Masters in public health, public policy, business administration, or relevant discipline with 3+ years relevant work experience; OR BA with 6+ years of work experience in a related field.
• Previous experience supporting donor funded programs, USAID preferred.
• Solid computer skills in word processing, spreadsheets, database management, and PowerPoint.
• Strong writing, communication, and presentation skills.

To Apply: Send cover letter and CV to SHOPSKenyaInfo@shopsproject.com citing the job title in the subject of the email

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Trianum Hospitality Chef and Housekeeping Stewards Jobs in Nairobi Kenya

Vacancies in Hospitality

Trianum Hospitality manages a network of high quality, fully furnished and serviced apartments and boutique hotels in multiple locations across Nairobi.  

The Company is recruiting for the following positions, located in Nairobi. 

Chef 

1 Position

The Head cook reports to the Operations Manager and is responsible for the operations and supervision of the kitchen and kitchen staff.

Main responsibilities include:

• Planning, directing and supervising the activities of kitchen staff and providing an efficient and cost effective food service to the establishment
• Responsible for creating menus and ensuring that all menus are constantly updated, paying special attention to seasonal availability
• Implements correct procedures for food receiving and storage, food handling, preparation and distribution, kitchen sanitation and safety, equipment operation and cleaning
• Maintains food inventory control systems and requisitions and determines delivery dates for food and supplies from storage areas to meet daily menu requirements
• Ensures that sanitation, housekeeping and safety standards meet the requirements of local and statutory rules and regulations
• Supervises food production to ensure the quality and quantity  control of menu items and that proper food handling techniques are followed at all times as well as checking  food service for portion control, serving temperatures, food quality and sanitary procedures
• Ensures all staff are trained and adhere to prescribed techniques and standards

Desired Skills / Qualifications:

• Degree or diploma in culinary degree or related field or a combination of relevant education and experience
• At least 5 years of industry and culinary management experience.
• Previous experience with control of food and labor cost.
• Demonstrated menu development, costing, cooking, presentation, and pricing of meals.
• Demonstrate knowledge of HACCP, OSHA and other health and sanitation guidelines.
• Proficiency in any hotel operating system, Microsoft Suite (Excel, word, Outlook)
• Highly organized and with excellent management ability

Housekeeping Stewards

The Housekeeping Stewards will report to the Housekeeping Supervisor and will be responsible for the cleaning of guest rooms and public areas.

Main responsibilities include:

• Cleaning the interior and exteriors of all buildings including windows as required
• Clean and arrange all guest rooms including the vacuuming, mopping floors, changing bed linen and arranging accessories
• Clean the offices, parking and gardening areas, guest and staff bathrooms and swimming pool area
• Use and keep account of all equipment and cleaning chemicals that are allocated for work
• Inspects all areas for the purpose of ensuring that they are in good working order and suitable for safe operations, maintained in an attractive and clean condition, identifying necessary repairs and reporting to maintenance and/or reception as required
• Clean up the guard houses and trash area and assist with collection and disposal of trash as required
• Complete additional responsibilities as assigned

Desired Skills / Qualifications:

• Completion of high school education and holder of certificate in housekeeping.
• At least 2 years of industry experience.
• Neat personal appearance, good command of English, polite and well mannered
• Demonstrate knowledge of cleaning chemicals and housekeeping procedures

Please send you application letter indicating your suitability to this role, together with a copy of your updated resume, your current salary and benefits package to hr@trianum.co.ke before 17th January 2014.

Kindly indicate the position title in the Subject line of the email.

Only shortlisted candidates will be contacted.

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Sales Manager Job in Nairobi Kenya

Position: Sales Manager
 

Location: Nairobi
 

Industry: Furniture

Our client, a leading SME company in supply of office furniture, office equipment, office blinds and carpets seeks to employ an experienced and highly motivated professional to fill the position of a Sales Manager. 

The client has already been registered as a General contractor dealing in office renovations and partitions serving UN bodies, government, learning institutions, corporate bodies, interior designers, contractors, architects, Parastatals, NGOs, Corporate organizations, SMEs and individuals

Key Tasks and Responsibilities

• Managing  and coordinating the operations of all the distribution channels
• Manage and Lead a team of 12 sales people to achieve expected sales target of 25million.
• Developing  and maintaining marketing strategies to meet the agreed company objectives
• Identifying target markets and developing strategies to communicate with them
• Monitoring and analyzing market trends
•  Building market position of the company by locating, developing, defining, negotiating and closing business relationships with clients
• Creating  innovation and developing sales promotions and other related activities to ensure achieving company's objectives
• Developing and setting annual budget and plans to estimate all expenses during the year

Skills and Qualification Required

• Experience in Office furniture or office related products.
• Experience in dealing with government and parastatals  will be an added advantage
• Age: above 30
• More than three years in Sales Team Leadership
• Degree/Diploma in sales and Marketing
• Charismatic Leader, Firm and fair, Focused and a go getter
• High negotiation skills, Persistent, Closing deal, Follow up, Self- Motivated
• Strong people management skills

To apply, send your CV ONLY and cover letter to jobs@flexi-personnel.com before Tuesday 21st January 2013. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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KEMRI / KARI Research Project Study Coordinator Job in Kenya (Urgent)

Urgently Required: Study Coordinator for a KEMRI / KARI Research Project
 

A qualified, interested and available person is required for the above-mentioned project to work as a project coordinator.  

The study is to explore the potential benefits of Goat Milk as a suitable and safe supplemental food for infants in Kenya.  

The study will be conducted in Embu District Hospital and the surrounding communities for a period of 12 months.  

The study coordinator will be required to perform the following duties:
 

1. Ensure smooth flow of all field processes including:

• Data a collection, data verification
• Data entry, data cleaning
• Field finances , financial reporting

2. He /she will be involved in supervision of other study staff.
 

3. He/she will be in charge of reporting any protocol deviations or violations 
 

4. He /she will be in charge of preparing study reports including

• Financial reports and
• Quarterly study reports

5. The job will require home visits with nutrition counseling and brief physical examination of babies.  He /she will be responsible for immediate reporting of any SAE to the Principle Investigator

6. And any other duties as assigned by the study   Principle Investigator. 
 

The incumbent should have the following:

• At least a certificate in nursing or nutrition or a diploma in clinical medicine.
• Must be willing to stay and work in Embu for a period of at least  eight months
• Should be available to start work immediately
• Must be fluent in Embu, Kiswahili and English
• Must be computer literate
• Desirable attributes include some experience in clinical areas  and or some experience in research or program

Those who qualify should apply by 10th January 2014 attaching the following:

• Application letter dully signed
• Educational transcripts
• Current Curriculum Vitae
• Contacts of at least  two referee

Applications to be sent as soft copies to the following email addresses:

Phelgona@gmail.com
Mollyt77@gmail.com

Only short listed candidates will be contacted.

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IT Support Engineers Jobs in Nairobi, Kenya

Our Client: An exciting start up company offering owners of Public Transport Service Vehicles (PSV) a Smart Ticketing solution that integrates both the Front-end- Point of Sale collection through Card payment, and the back-end- float management, linking to the bank accounts and daily settlement. 

This solution is offered through a hand held mobile computing device which can perform arrays of functions at the POS including accepting Card payment, Mobile Phone payment, instant printing, GPS/GPRS, Radio Frequency Identification (RFID) detection, Automatic Number Plate Recognition (ANPL) Technologies.

Desired Candidate Profile: 

The company is growing rapidly and is searching for budding and passionate candidates who share the start-up’s vision to be the leading provider of such solutions in East Africa. 

The recruit should be a self-starter requiring minimal supervision, having an entrepreneurial mindset to devise proactive solutions. 

Client satisfaction is at the epitome of the business; hence the candidate should take initiative and be able to innovate consistently. 

Industry: Transport / Information Technology

Job Title: Support Engineers

Number of Positions: 2

Type of Hire: Local

Location: Nairobi, Kenya

Gross Salary: KES 20,000 – KES 30,000 per month (based on competence and vision)

Job Responsibilities:

• System integration and/or installation experience
• Provide technical support to customers.
• Maintain timely and routine communication with customers on progress of work
• Review and take ownership of proactive application alerts and resolve the application issue or escalate to the appropriate teams
• Consult with Development Teams and vendors on possible software and hardware defects identified via reported problems
• Troubleshoot, verify and test to validate possible defects and take steps to correct them or make recommendations for resolution
• Participate in related processes and projects requiring support
• Train other support engineers on the new and existing features
• Participate in weekly meetings covering the top issues facing the support staff with appropriate support teams.
• Identify new features, which could enhance product serviceability and improve support efficiency and productivity.
• Generate new business from existing clients.

Preferred Qualifications and Skills:

• Bachelors Degree in Computer Science;
• Minimum 1 year of experience;
• Customer support experience especially technical;
• Must be proficient acting in and leading integrated process teams, as well as coordinating and communicating customer requirements;
• Must have excellent communication skills to be able to clearly explain the problems or issues of a system to clients and stakeholders;
• Excellent communication skills – both verbal and oral (English);
• Strong interpersonal skills and highly presentable with professional demeanor;
• Passionate towards work, self-motivated, takes initiative and responsibility; and

How to Apply:

Kindly justify your application by stating similar experience at your previous / current job.  

Send your CV  (in PDF format) titled with your name, to jobs@genesisconsult.net no later than 13th January 2014. 

The subject line of the application should read, “Support Engineer.” 

Please do not call the recruitment firm or its respective client, doing so will forfeit your application.

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Donor Relations and Resource Mobilization Manager Job in Kenya

The Kenya Conference of Catholic Bishops General  Secretariat
 

Introduction: The KCCB – General Secretariat is the National Administrative, facilitative and Coordinative arm through which the KCCB implements and co-ordinates various Pastoral programs at the National level and undertakes all those responsibilities which express the mission of the Catholic Church in Kenya.

It is seeking an outstanding, dynamic and results oriented individuals to fill the following key positions. 
 

Manager Donor Relations and Resource Mobilization

For its Commission for Education and Religious Education 

Report: To the National  Executive Secretary 
 

Purpose of the post: Develop and implement resource mobilization strategy to support the realization of Commission strategic plan and growth objectives.

Duties and Responsibilities

• Develop and write highly competitive grant proposals
• Ensure alignment of research with the KCCB / Commission strategy
• Establish quality standards for proposals and concept notes and ensure achievement (through monitoring, mentoring and training)
• Ensure communication and knowledge management are built into every project proposal
• Prepare key donor documents in coordination with commission staff
• Develop and maintain database of donors, project concept notes and project proposals
• Assess on a bi-annual basis Commission performance on project development and approval
• Maintain project tracking system and ensure all donor funding requirements are met
• Periodically carry-out donor interest and focus surveys in order to identify trends in donor funding priorities.

Profile

• Donor relations and fundraising profession
• Must have outstanding organizational, analytical and priority setting skills with. 
• Strong negotiating skills. 
• Excellent communicator, able to listen to and engage with multilateral, bilateral, corporate and foundation donors.

Qualifications

• University degree in Marketing, Communication, Fundraising, Business Administration or related discipline
• Superior knowledge of best practices in international donor relations and fundraising
• At least 5 five years’ experience in resource mobilization/fund raising and proposal development for an international research or development organization
• Experience with bilateral, multilateral funding agencies, and familiarity with private foundations that fund nonprofit organizations
• Experience developing and implementing marketing strategies

Personal Qualities

• Proven negotiation, strategic planning and execution skills
• Strong English writing and speaking skills
• Proven ability to work on a variety of tasks simultaneously and to perform under pressure.
• Ability to meet deadlines and prioritize
• Excellent negotiation, facilitation and conflict resolution skills
• A team player, with proven performance in a multi-cultural and multidisciplinary environment
• Excellent interpersonal, communication, and organizational skills
• Able to work under minimum supervision
• A good knowledge of social teachings of the Church, and Ethical principles

Applications should be addressed to:-

General Secretary
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

hr@catholicchurch.or.ke
 

To reach him on or before 14th January 2014  
 

Only shortlisted candidates will be contacted

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Oxford Business Group Project Assistant Intern in Nairobi Kenya

Title: Intern – Project Assistant 
 

Reports to: Country Director
 

Based at: Nairobi

Role: The Project Assistant’s role is to provide administrative assistance to the Country Director, but has growth potential depending on outward performance. 

This role requires extensive training, and we are seeking a candidate eager to develop and learn. 

The ideal applicant has recently graduated university, and is in need of practical real world work experience.

Key Responsibilities:

Office Administration

• Meets with the Country Director daily to discuss the daily and weekly priorities
• Arranges meetings
• Organises the Country Director’s daily agenda, schedule, and CRM system
• Collects artwork and submits to the head office
• Helps organise delivery of books with the project coordinator (both to advertisers and to other contacts requested)
• Ensures that she/he is available on phone / on line at all times, especially  when staff is out of office for meetings

PR Assistance

• Liaises with Country Director about spontaneous PR meetings
• Provide assistance to the Project Coordinator for the Academic Programme to create partnerships between OBG and universities, and sign up students
• Participation at conferences where OBG serve as media partners and assistance to the Project Coordinator with the OBG stand. Contact with the event organisers to ensure the smooth running of the events.

Editorial Assistance

• Assists the advertising staff with their research
• Assists the editorial staff with their research (helping read local papers and cutting out informative articles daily, assist to find the most appropriate local analysts, assist the staff or analysts to find interesting companies/organisations/institutions within each sector for interviews)
• Helps in sending letters for published interviews for The Report: Kenya 2014
• Assists with extensive writing requirements

Finance Administration

• Liaises with the head office to receive the invoices, proof read invoices and check accuracy, send invoices to clients
• Works with head office to ensure timely collection of invoices – close follow up with clients for payment including meeting with them if necessary.

Key Requirements:

• Excellent English
• Able to use MS Office Applications
• Works with utmost professionalism
• Relevant experience in research and writing
• Strong planning, organisation and administrative skills
• Eager to learn and be trained appropriately
• Good communication skills, strong customer orientation with excellent phone etiquette, able to handle high volume calls
• Experience in the sales support or customer relations operations – not a must but a strong asset
• Capable of completing job with accuracy

All applicants should send a CV and cover letter to Ousamma Laatiris at olaatiris@oxfordbusinessgroup.com. 

Compensation to be discussed. 

The application closing date will be on Monday, January the 13th. 

Due to the high volume of applications, we are unable to notify unsuccessful applicants. 

If you have not been notified of the outcome of your application by the 17th of January, please assume you have been unsuccessful on this occasion.

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