USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project
Scope of Work
Title: Administrative Officer
Location: Nairobi, Kenya (with in-country and periodic international travel)
Period of Performance: November 1, 2014 – September 30, 2018 (funding dependent)
Background: The USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project is a five-year effort to support and advance the agricultural transformation in Africa as proposed by the African Union Comprehensive African Agricultural Development Program (CAADP), while simultaneously contributing to the Feed the Future goals of reduced hunger and poverty, by building the capacity of men and women African leaders, institutions and stakeholders to develop, lead, and manage the structures needed for the transformation process.
This project has three components:
1. The establishment of institutional/organizational architecture to lead African agriculture transformation at the national and regional levels, operating at the highest level of effectiveness;
2. The operationalization of capacity to manage policy change and alignment process; and
3. The effective participation and leading when necessary, of Non-State Actors (NSAs) in the CAADP process.
Responsibilities:
The Administrative Officer will have primary responsibility to man the switchboard, receive visitors and support the team in data entry and procurement.
Specifically, the Administrative Officer will:
Data Entry:
- Enter data by inputting alphabetic and numeric information using an established procedure and through a detailed web based interface (TAMIS);
- Maintain data entry requirements by following data program techniques and Procedures;
- Verify entered data by reviewing, correcting, deleting, or reentering data; combining data from multiple systems when information is incomplete; purging files to eliminate duplication of data;
- Contribute to team effort by accomplishing related results as needed;
Logistics:
- Assist in the logistics for all training courses, workshops, and other activities in coordination with the Events Manager and other team members.
- Assist in providing logistical support for project activities, including arranging travel, visas, accommodations, venue hiring, and/or shipping of materials
Reception:
- Answer incoming calls, determine purpose and route calls to respective staff; operate the switchboard;
- Respond to queries about the program and provide callers with address, direction and other information;
- Take and deliver messages to staff;
- Greet visitors warmly and make sure they are comfortable;
- Follow up with staff being visited and ensure both the visitor and staff have a room to meet;
- Receive, sort and route both incoming and outgoing mail;
- Monitor visitors access to the office and issues passes when required;
- Ensure reception area is tidy;
Reporting:
- Provide to the Finance and Operations Director weekly short bulleted list of priorities for upcoming week and accomplishments from previous week;
Other:
- Participate in weekly staff meetings; and
- Undertake any other duties as may be assigned by the Finance and Operations Director or team.
Performance Criteria: Africa Lead II is a performance-based project, highly dependent on individuals and team core competencies.
Each staff member will participate in a semi-annual evaluation and receive feedback. Based on this evaluation, decisions related to promotion or salary increase will be made.
Supervision: The Administrative Officer will report to the Finance and Operations Director, and will collaborate closely with other members of the Team to ensure smooth coordination of activities.
Qualifications, Background and Experience:
Education:
- Possess bachelor degree in Business Administration or equivalent
Work Experience:
- Minimum of 3 years of work experience in the field of project administration;
- Data entry experience with an ability to record data accurately;
- Experience of providing excellent customer service;
- Experience of working in a fast paced office environment.
Skills:
- Strong customer service orientation;
- Solid communication and interpersonal skills;
- Ability to use discretion and maintain all confidentiality;
- Ability to use sound judgment in responding to issues and concerns;
- Ability to set priorities work implementation;
- Typing skills will be a plus;
- Good attention to details;
- Proficiency in computer skills and ability to use data base programs.
If you believe you qualify for this job, kindly submit your CV and current/expected salary to hrafricalead@dai.com
Only qualified candidates will be contacted.
Deadline to submit your CV is October 20, 2014.
2:55 PM
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