World Vision Project Support Assistant Job in Kenya

(Public Health & Nutrition)

Country: Kenya

Location: Nairobi

Employing Office: East Africa Regional Office

Closing Date: June 24 2011

Purpose of position

This role will provide project support assistance to the Director for Maternal & Child Health (MCH) and the Nutrition and HIV Emergencies Advisor based in East Africa Regional Office (EARO), Westlands, Kenya

Major Responsibilities:

 

• Assist team with research related to MCH, Nutrition and HIV as requested such as literature review.
• Compile quarterly and annual activity reports for the MCH and Nutrition team.
• Provide administrative support for events such as workshops, webex and conference calls. These include but are not limited to liaising with hotels/venues, organizing logistics, writing reports.
• Provide support to the team with developing materials by assisting with TORs for consultants, time keeping, liaising with procurement and finance.
• Provide administrative support such as publishing, printing, binding, scanning, faxing technical and project documents.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• University Degree in Public Health/ Nutrition (or related or transferable field of study required in related field desired).
• Must have computer aptitude and experience in database management, spreadsheet software and Internet usage. Proficient using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills.
• Good writing skills in English.
• 1 year of experience in project management and/or administrative responsibilities is preferable.

Job Details

Download More Job Details Here

How to Apply

All application letters and detailed CVs together with names of three referees, should be sent to reach the undersigned not later than June 24, 2011.

Director
People and Culture
World Vision East Africa
Nairobi, Kenya
Email: wvaro_recruit@wvi.org

Please indicate clearly on the subject line the position you are applying for.

Only short-listed candidates will be contacted.

Disclaimer: World Vision East Africa has not engaged any recruitment agencies in this recruitment process, neither are we charging any fees to potential employees for job opportunities.

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Uraia Trust Executive Assistant and Communications Job in Kenya

Uraia Trust, was first established as a programme (the Kenya’s National Civic Education Programme, popularly known as Uraia) through a partnership of a group of development partners and Civil Society Organisations (CSOs) in Kenya.

The programme aimed at consolidating a mature political culture in which citizens are more aware of, and fully exercise their rights and responsibilities, as well as participate effectively in broadening democracy.

Initially, the key focus of Uraia was more on facilitating the engagement of a number of civil society actors to push for reform across a range of key issues such as the constitutional review, boundaries review and electoral reform among others.

This has since changed to focus on civic engagement to accompany civic education to enable a more holistic and integrated approach in achieving Uraia’s goals and objectives.

In this regard, Uraia transitioned from its current state to a new entity, Uraia Trust in line with its Strategic Plan (2011-2015). It is in light of this that Uraia seeks to recruit high calibre, results oriented and self driven professionals with integrity to take up the following position:

Ref. No. EACO/11

Job title: Executive Assistant and Communications Officer

Supervisor/Manager title: Executive Director

Department: Programmes /Executive Director’s Office

Location: Nairobi

Job summary

The jobholder is responsible for ensuring creative and appropriate communication services for the effective and efficient execution of civic education and engagement activities.

A key part of this role is developing and effectively executing a multi-media strategy to underpin Uraia’s programme activities.

S/he will also serve as the Executive Assistant to the Executive Director and offer administrative support to the senior managers.

Key responsibilities

 

• Develop and implement the multi-media strategy and ensure its effective implementation based on current events and upcoming opportunities, in line with Uraia’s programme objectives.
• Lead the day-to-day management of the Uraia media programme, including providing regular work plans, progress reports, and ensuring regular communications with all programme partners.
• Advice on content development of key messages and topics to be discussed through mainstream and specialised media outlets, oversee production and placement of specially recorded Info commercials and obtain approval as is necessary.
• Advice on branding and visibility in relation to media opportunities (use of logo, key messages, ownership of the programme etc.).
• Ensure that media press cuttings and appearances are recorded and kept on file; obtain recordings of specific programmes from radio and TV stations for distribution and use in programme activities around the country, with a view to establishing the Trust Multi-media Resource Centre.
• Participate in any editorial committees set up to develop special Uraia-branded TV or radio based programmes and identify guest speakers/spokespersons from the civil society that could appear in identified media slots.
• Ensure greater awareness of quality civic education and engagement practices and accessibility of educational and informative materials.
• Liaise with media monitoring services and interpret findings in light of the Uraia media strategy and Uraia Resource File contents whenever necessary.
• Support and train consortia and CSOs on how to appear on the media through tailored media training.
• Coordinate all Trust related programme communication including the outsourcing of these services.
• Ensure regular contact and maintain relationships with media houses to ensure adequate coverage of programme related activities.
• Provide information to upload on a regular basis on the Uraia Trust website.
• In liaison with the Procurement Officer, develop terms of reference and tender documents for specific service delivery components, e.g. branding materials.
• Develop and monitor the communication budget in liaison with the finance unit.
• Provide administrative support to the Head of Programmes and Head of Support Services.
• Manage the Executive Director’s (ED) diary and prioritize issues requiring his/her attention.
• Handle all communications to and from the Executive Director’s office.

Focus areas of responsibility - % of time spent

• Communications and public relations management - 70%
• Stakeholders liaison - 20%
• Administrative duties - 10%

Academic and professional qualifications

• An undergraduate degree in Communications, Public Relations, Media Relations or Sociology.

Experience

• At least 4 years experience in communications, public relations or media relations.
• Experience in providing secretarial/administrative support to a senior level role is an added advantage.

Additional skills

• Planning and coordination skills
• Interpersonal skills
• Problem solving skills
• Excellent presentation, oral and written communication skills
• Quality orientation abilities
• Computer Proficiency particularly in MS Office Suite

Core technical skills required for the role

• Public relations and communications
• Administration/office management skills

The offer

These are challenging and exciting roles that provide the qualifying candidates the opportunity to make a marked difference in the realisation of Uraia Trust’s goals and objectives.

If your career aspirations match these exciting opportunities, please write in confidence quoting the position title and reference number on the subject of the e-mail or cover letter on or before 1 July 2011.

Enclose your curriculum vitae containing a working e-mail address, daytime telephone contacts, qualifications, experience, present position, current remuneration, names and addresses of three referees should be sent to the address below or e-mailed to uraiatrust@kpmg.co.ke.

Executive Selection Division,
KPMG Kenya,
Lonrho House, 16th Floor, Standard Street,
P O Box 40612-00100,
Nairobi.

Only short-listed candidates will be contacted.

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

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Uraia Trust Administration Officer Job in Kenya

Uraia Trust, was first established as a programme (the Kenya’s National Civic Education Programme, popularly known as Uraia) through a partnership of a group of development partners and Civil Society Organisations (CSOs) in Kenya.

The programme aimed at consolidating a mature political culture in which citizens are more aware of, and fully exercise their rights and responsibilities, as well as participate effectively in broadening democracy.

Initially, the key focus of Uraia was more on facilitating the engagement of a number of civil society actors to push for reform across a range of key issues such as the constitutional review, boundaries review and electoral reform among others.

This has since changed to focus on civic engagement to accompany civic education to enable a more holistic and integrated approach in achieving Uraia’s goals and objectives.

In this regard, Uraia transitioned from its current state to a new entity, Uraia Trust in line with its Strategic Plan (2011-2015). It is in light of this that Uraia seeks to recruit high calibre, results oriented and self driven professionals with integrity to take up the following position:

Ref. No. AO/11

Job title: Administration Officer

Supervisor/Manager title: Head of Support Services

Department: Support Services

Location: Nairobi

Job summary

The jobholder maintains the accounting records and documentation of all financial transactions
and ensures their accuracy.

The role holder also participates in grant management responsibilities with respect to ensuring proper management of finances, administers the payroll and provides administrative support with regard to human resource related activities.

Key responsibilities

 

• Prepare all payments with regard to utilities, supplier invoices and grant disbursements.
• Manage the petty cash and imprest disbursements and establish and maintain cash controls.
• Conduct bank reconciliations and submit weekly reports to the Finance Manager for review.
• Maintain financial transactions including cashbook, ledgers, payroll, payment vouchers and fixed assets register and ensure transactions are properly recorded and entered into the accounting system.
• Assist in the preparation of budgets and projections.
• Implement financial controls in accordance with the Trust’s financial policies and procedures.
• Administer the Trust’s payroll, pension scheme, insurance, staff welfare and other benefits and process payments for PAYE and NSSF contributions on a timely basis.
• Assist the Head of Support Services in the recruitment process and ensure the safe custody of all employee records and documentation.
• Assist in the co-ordination of external audits and implementation of the recommendations
• Assist in overseeing purchasing and proper maintenance of vehicles, office furniture and equipment.
• Oversee the repair of office facilities, vehicles and equipment and ensure this is done properly and on time.
• Manage the Trust’s vehicle(s) through preparing a schedule for the Driver and ensuring that it is in proper working condition.
• Maintain the integrity and confidentiality of records and information entrusted to him/her at all times.

Focus areas of responsibility - % of time spent

• Financial management and reporting - 60%
• Administrative responsibilities - 40%

Organisational positioning

Reports to: Head of Support Services

Supervises: Driver and Office Assistant

Academic and professional qualifications

• A degree holder in Accounting or Commerce or Business related discipline.
• Professional accounting qualifications such as CPA, ACCA, CFA and CPS.

Experience

• At least three to five years relevant experience in accounting.

Additional skills

• Excellent computer skills.
• Strong analytical skills.
• Planning and organising skills.
• Ability to work under pressure and to meet deadlines.
• Honest and possessing a high level of integrity.
• Oral and written communication skills.
• Excellent report writing skills.

Core technical skills required for the role

• Accounting and financial management
• Grant management

The offer

These are challenging and exciting roles that provide the qualifying candidates the opportunity to make a marked difference in the realisation of Uraia Trust’s goals and objectives.

If your career aspirations match these exciting opportunities, please write in confidence quoting the position title and reference number on the subject of the e-mail or cover letter on or before 1 July 2011.

Enclose your curriculum vitae containing a working e-mail address, daytime telephone contacts, qualifications, experience, present position, current remuneration, names and addresses of three referees should be sent to the address below or e-mailed to uraiatrust@kpmg.co.ke.

Executive Selection Division,
KPMG Kenya,
Lonrho House, 16th Floor, Standard Street,
P O Box 40612-00100,
Nairobi.

Only short-listed candidates will be contacted.

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

Read More