RTI M&E Officer, and Finance and Administration Manager Jobs

Funded by United States President’s Malaria Initiative (PMI) through the United States Agency for International Development (USAID), RTI International is providing strategic, technical, management, and operational support to the Department of Malaria Control (DOMC) under the Ministry of Public Health and Sanitation (MOPHS) to expand the use of Indoor Residual Spraying (IRS) as an intervention for malaria prevention and control in Kenya.

RTI International IRS Kenya Project is currently seeking strongly qualified candidates for the following senior positions:

Monitoring & Evaluation Officer (Nyanza)

Responsibilities:

• Coordinating in-country planning and implementation of the randomized impact evaluation, including overseeing qualitative and quantitative data collection, measurement design, and liaising with all evaluation partners;
• Overseeing the development and implementation of the project’s monitoring and evaluation strategies and requirements, including the development of an M&E strategy and plan based on key process and impact indicators for the project, and developing systems and tools for tracking indicators.
• Providing technical assistance to project staff and partners in the design and implementation of M&E plans and ensuring that appropriate monitoring and evaluation tools are used;
• Oversee the Monitoring and Evaluation component of IRS through supervision and training of national authorities to undertake geographical reconnaissance, entomological baselines and post spraying review and reporting.
• Design and implement, in collaboration with PLNP partners, a plan for local M&E activities to support the program activities; track progress on a regular basis toward project results through M&E processes and related tools that support quality assurance for key project result areas.
• Work with the various authorities to implement recommendations to address current gaps in data collection, data inputs, sources, flow, forms, registers and reports; suggest additional strategies for strengthening data collection and interpretation as appropriate.
• Establish and maintain feedback mechanisms for M&E results with all stakeholders to identify and share lessons learned and to encourage use of data for decision-making at all levels
• Participate in IRS micro-planning and coordinate post-IRS review and dissemination of results to relevant audiences including the USAID Mission and NMCP, following each IRS round

Minimum Qualification:

• B.Sc. Mathematics/Statistics with at least 6 years work experience in Public health/ Management of Information Systems or equivalent at field level or in-country malaria program, IRS environment, private sector and/or public sector
• Experience in quantitative and qualitative data collection/survey design, implementation and analysis.
• Background in monitoring and evaluation or research in relevant area, including some of the following: performance measurement, indicator selection, quantitative and qualitative data collection and analysis methodologies, and database management.
• Demonstrated proficiency in using computers, with experience using statistical programs such as SPSS

Finance & Administration Manager (Nairobi)

Responsibilities:

• Oversee and manage daily project accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables
• Implement, consolidate and monitor cost effective and efficient systems (including accounting software) and procedures with strong internal controls, and makes appropriate recommendations for improvement when necessary.
• Monitor systems (Administration, Finance, Procurement, Logistics, and Assets) and ensure consistency and compliance of each of these auditable functions and the relevant staff. Provide guidance on plans for improved performance where necessary.
• Provide direct, technical assistance to administration staff.
• Applies and updates the standard operating procedures for the project office and assures that country office comply with the best practices stipulated by RTI consistent with USAID regulations and policies in the areas of property inventory and management, field financial reporting, HR management, local procurement and IT
• Lead in the development, updating, and monitoring of project administrative plans ensuring integration of finance, office administration, security, IT, HR, and logistics support services for effective programme delivery
• Supervise, manage the national finance and administration staff to ensure that appropriate financial standards and procedures, systems for internal control, compliance, accounting data processing and finance reporting functions in accordance with donor requirements are implemented and maintained.
• Responsible for preparation, and submission of financial reports including all receipts invoices field expense reports, reimbursements, both electronically and in original form with full complete accurate original documentation of all fieldbased costs to NRO and HO.
• Prepares budgets, including the review and finalization of projects’ monthly cash flow projections for each project activity and preparing necessary wire transfer requests to ensure that the project maintains adequate funds for all Nairobi and field operations.
• S/He also confirms receipt of all cash transfers and monitors availability of funds in Bank & Petty Cash accounts to support all field based operations
• Support procurement efforts for the project, selection and negotiation with vendors and management of subcontractors on project.
• Ensuring value for money in all procurement actions working closely with the Logistics Officer
• Coordinate and consolidate the projection of biweekly cash requirements, monitoring cash flow and reconciles cash accounts in order to maintain appropriate cash balances.

Minimum Qualification:

• Master’s degree in Business Administration, Finance, or other related field plus eight (8) years management experience in large international projects. Must be a CPA (K)
• Management experience in logistics, procurement or supply chain management for implementation of health programs in Africa is highly desired.
• Familiarity with compliance to USG, USAID Cost Accounting Standards as well as experience and skills in developing and managing large budgets.
• Familiarity with Quick Books as a financial systems management tool
• Excellent organizational, analytical, oral and written communication skills; demonstrated supervisory and management skills; and ability to work well in a team

How to Apply:

Candidates who meet the above minimum requirements should submit application letter and detailed CV with contact information (including telephone & current gross salary) to jojuok@nb.rti.org on or before March 30th 2011.

Due urgency of the recruitment, applications will be short-listed on a regular basis and we may offer the positions before the closing date. RTI International would like to graciously thank all candidates for their interest.

Only short listed applicants will be contacted.

RTI is proud to be an EEO/AA /M/F/D/V employer.

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Kenya Red Cross Grants Manager, M&E Officer and Programme Assistant Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified people to fill the following positions:

Position Title: Grants Manager
Reporting to: Secretary General
Job Location: Headquarters

Overall Purpose

Responsible to the Secretary General and working closely with Monitoring and Evaluation Unit for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for KRCS operations aimed at facilitating decision-making processes and promoting accountability.

The incumbent will work as part of Middle Management team to increase funding sources both in streams and volumes and analyse donor requirements with a view to strengthening KRCS results-oriented management

Core Duties and Responsibilities

• Provide input in the formulation of corporate strategic plans and annual work plans by developing grant management policy, strategies and tools for strengthening KRCS monitoring and evaluation of financial processes.
• Provide technical leadership to enable programme/project teams and stakeholders to continuously assess and prioritise needs, opportunities and demands for high quality programming in order to respond to emerging challenges, improve delivery and enhance organisational effectiveness.
• Devise strategies for identifying and engaging potential grants as per KRCS needs and priorities, take lead in the preparation and submission of grant inquiry and concept papers with a view of supporting programmes in drafting of detailed proposals.
• Coordinate timely preparation of periodic updated progress financial reports in accordance with approved grants, analyse results/lessons learned, including identification of problems, causes of potential bottlenecks and provide specific recommendations to improve funds absorption quality programming.
• Develop strategies for strengthening collaborative partnerships and networks with stakeholders, particularly Government agencies to ensure statutory compliance and articulate issues related to grant management.

Minimum Qualifications

• Postgraduate qualification in Business Management, Finance, Economics, Public Health or equivalent qualifications.
• Over five (5) years relevant experience in areas of grant management in a busy and competitive environment.

Position Title: Monitoring & Evaluation Officer
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters

Overall Purpose

Responsible to the Monitoring & Evaluation Manager for the implementation of an integrated monitoring and evaluation (M&E) system for all programmes and projects aimed at facilitating decision making processes, promoting accountability and strengthening results oriented management.

Other duties include developing M&E tools and indicators for tracking progress

Core Duties and Responsibilities

• Provide input in the formulation of the corporate strategic plan and annual work plans by developing performance indicators with particular focus on monitoring programme/project activities, results and impacts aligned with the overall program log frames and other types of M&E indicators.
• Develop and operationalise M&E system and framework for data requirements, identify data sources, develop data collection tools and evaluation instruments for both long term programming and emergency operations.
• Conduct baseline surveys, midterm evaluations and impact assessment studies of key programmes/projects to determine relevance, appropriateness, effectiveness, efficiency and ensure that outcomes are consistent with KRCS strategic goals and objectives.
• Prepare terms of engagement for evaluation to be undertaken by third parties, provide substantive analysis and input to the exercise and monitor the follow up of evaluation recommendations for implementation.
• Devise strategies for linking program evaluation with ongoing program improvement by promoting knowledge management practices through introduction of methodological innovations, application of results and by promoting the effective dissemination and use of M&E findings, lessons and recommendations.
• Create a credible forum for exchange and learning from evaluation findings across different communities through M&E presentations in seminars, conferences, workshops and publications including annual reports and follow-ups on M&E policies and practices.

Minimum Qualifications

• Postgraduate qualification in Public Health, Sociology or equivalent qualifications.
• Over three (3) years relevant experience in the areas of M&E methods and approaches (including quantitative, qualitative and participatory) with strong analytical and research skills.

Position Title: Programme Assistant
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters

Overall Purpose

Responsible to the Monitoring & Evaluation Manager for providing effective confidential administrative and secretarial support services in the development, implementation and evaluation of departmental management plans.

Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings and conferences, writing minutes and monitoring progress of various assignments given.

Core Duties and Responsibilities

• Maintain communication channels between KRCS headquarters and Regional offices.
• Prepare minutes, correspondences and reports in accordance to instructions.
• Respond to telephone inquiries, giving information to callers.
• Receive official visitors and walk in customers.
• Receive, sort, record and distribute mail, general correspondences and documents to officials.
• Organise meetings, conferences and training activities and provide effective secretarial support to proceedings.

Minimum Qualifications

• Diploma in secretarial studies or equivalent with speeds of 50wpm and shorthand 100wpm.
• Two (2) years experience gained from a busy office.

Key Competencies for the positions

• Demonstrated diverse knowledge on project management cycle.
• Demonstrated proficiency in computer applications such as Microsoft Office as well as appropriate statistical packages.
• Effective communication skills and ability to present ideas clearly, both orally and in writing and to prepare comprehensive reports.
• Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
• Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.

Applications must contain: Letter of application, curriculum vitae, copies of academic certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 18th March 2011.

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UNDP Administrative Associate (Protocol) Job in Kenya

UNDP seeks to fill in the following positions within the Kenya country office:

Administrative Associate (Protocol)

Under the guidance and direct supervision of the Operations Manager, the Administrative Associate (Protocol) facilitates and advises on protocol and visa matters for the country office and other agencies administered by UNDP ensuring high quality and accuracy of work in order to obtain optimum protocol services.

The Administrative Associate (Protocol) works in close collaboration with the Operations, Programme and Project teams in the country office, government counterparts, diplomatic missions and other resident and non-resident agencies.

Administrative Associate

Under the overall guidance and supervision of the Operations Manager, the Administrative Associate assists in the overall management of administrative services, administers and executes processes and transactions ensuring high quality and accuracy of work.

The Administrative Associate works in close collaboration with the Operations, UNDSS and other UN agencies staff to exchange information and ensure consistent service delivery.

Application Procedure

The full job descriptions detailing the scope of work, required academic qualifications and years of relevant work experience can be accessed on The UNDP Kenya website.

Interested and qualified persons should apply on the UNDP Kenya e-Recruitment portal located on the UNDP Kenya website - http://www.ke.undp.org on or before 22 March 2011. Select “e-Recruitment Portal” under “Operations/Human Resources”. Applications received via other means will not be accepted.

Additional considerations

1. Applications received after the deadline will not be considered.
2. Acknowledgements will be sent only to applicants who strictly meet the requirements of the post.
3. UNDP is an equal opportunity employer which strives to achieve overall balance in its staffing patterns.
4. UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to this website.

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PELUM-Kenya Administrative Assistant Job in Kenya

Participatory Ecological Land Use Management (PELUM-Kenya) Association is a network of 36 NGOs and Civil Society Organisations working with small-scale farmers in Kenya.

The organization wants to recruit an Administrative Assistant for its National Secretariat located in Thika Town.

The successful applicant will manage the front office, provide clerical, secretarial, administrative and programme support services; managing telephone and fax exchange, assisting in book keeping, receiving and sending emails, scanning and faxing official documents, filing, provide general upkeep of the office and other support services as may be required.

The ideal candidate should:

• Possess at least a diploma in secretarial studies, business administration or any other relevant qualification. Those with lower academic qualifications but with proven hands-on and compensating experience may also apply.
• Have at least 3 years proven hands-on experience and skills in office administration
• Excellent communication skills both oral and written
• Be computer literate with the proven ability to use essential computer software packages, particularly Word, Excel, Power Point, Publisher and the internet.
• Be a team player and builder and able to work for long hours with minimal supervision.
• Work experience in a busy NGO and / or network will be an added advantage

Interested individuals who meet the above criteria should submit their applications via email along with copies of their updated CVs, relevant certificates and testimonials, indicating day time contacts, current and expected remuneration, availability to take up the appointment where successful, names and contacts of three referees, to the address below so as to reach on or before March 16, 2011 at 5.00 pm.

Send your CV by email (only) to pelumkenya@pelum.net

The subject of the email should be:

The PELUM-Kenya Administrative Assistant Position

Only short-listed applicants will be contacted.

Canvassing for the job is highly prohibited and will lead to automatic disqualification.

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