CAP Youth Empowerment Institute Administrative Assistant Job in Kenya

CAP Youth Empowerment Institute Kenya, supported by MasterCard Foundation, is established to provide Basic Employability Skills Training (BEST) for disadvantaged youth with particular focus on women to get equitable, qualitative learning and access to promising labour market oriented opportunities, savings and credit that support their pathways to safe and positive futures. 

The key purpose of the organization is to facilitate 10,000 disadvantaged youth to make informed choices, develop labour-market oriented employability skills and access job placements, savings and enterprise development support. 

Administrative Assistant

About the position 

The incumbent will be based at CAP offices in Westland’s. 

He/she will handle both office administration and procurement. 

Duties and Responsibilities

• Maintain an effective filing system of documents. · Requisition and control of office suppliers.
• Maintaining diaries.
• Arranging appointments.
• Taking messages on behalf of CAP Management.
• Attending meetings and taking minutes.
• Filing important company records.
• Organizing meetings.
• Organizing transport and accommodation for CAP Senior Management.
• Maintaining a supplier databases.
• Managing correspondences
• Point of contact with suppliers.

Skills 

• Excellent Presentation skills
• Excellent communication skills

Requirements 

• Degree in Business Administration or related field.
• At least 2 years’ experience in a similar position.
• Past experience in procurement a must.

To express interest in this opportunity, send your CV to hrcapyei@gmail.com by 7th December 2012.

Only short listed candidates will be contacted.

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Internal Auditor Job in Nairobi Kenya

Job Title: Internal Auditor

Reference: IA _2012

Recruiter: Altima Africa Ltd

Contract: Permanent 

Location: Nairobi

Category: Experienced

  

Profile Introduction

Our Client, a leading services provider in the Kenya Capital Markets seeks to recruit an Internal Auditor responsible in the delivery of timely and effective work which involves providing independent and objective assurance on the management of risk and internal controls in the company. 

Primary responsibilities include performing financial, operational, system and process audits of the company’s business units and outsourced operations and implement a systematic, disciplined approach to  evaluate and improve the effectiveness of risk management, control and governance processes.

Minimum Requirements

• Bachelors degree in Finance, Accounting or related fields 
• CPA (K) or ACCA qualifications. CISA qualification will be an added advantage.
• Three years of experience in Auditing

Job Specification- Internal Auditor

Internal Audit

• Plan and coordinate the timely preparation of annual work plans and budget estimates as well as outlining key activities to be undertaken to achieve desired targets.
• Monitor the administration and use of internal audit policies and procedures, and make recommendations for change to report compliance with regulatory and statutory requirements and best practice.
• Perform business process risk assessment and determine areas of high risk and audit focus to be incorporated in the annual audit plan for approval by the Internal Audit Committee and the Board. 
• Execute audit plans and document audit observations, findings and recommendations.
• Examine, evaluate and report on the adequacy of internal controls and advice management, CEO and the Board on the same and recommend improvements as may be required.
• Monitor and report compliance with overall company policies and procedures 
• Identify and assess IT security risks, policies, procedures and technical standards.
• Develop and maintain security policies, procedures and technical standards.
• Conduct special audits and investigations and report on observations, findings and recommendations.
• Regularly report and update the Audit Committee on planned reviews, investigations, risk and any other related ad-hoc activity.
• Prepare comprehensive written reports.
• Work closely with external auditors and provide relevant support as required.

Risk Management

• Implement risk management  policies and processes designed to mitigate the risks associated with the company as approved by the Board
• Regularly review and assess the integrity of risk control systems and ensure that the risk policies and strategies  communicated to  all employees
• Ensure sound business continuity plans are in place and evaluate contingency plans on regular basis 
• Keep a breast with external developments relating to the practice of corporate accountability and the reporting of associated risk, including emerging and prospective impact
• Provide independent and objective oversight and review of the information presented by management on corporate accountability.
• Attend and participate as Secretary in the Audit Committee meetings. Communicate and follow reports and recommendations to ensure implementation of action points as approved by the Committee.

Competencies

• Good understanding of internal audit, risk, accounting, and business issues
• Knowledge of internal audit standards and best practices from relevant institutions such as IIA and ISACA
• Strong analytical and problem solving skills
• Good leadership and management skills
• Strong planning and organization skills
• Excellent interpersonal and communication skills
• Ability to work under pressure

How to Apply

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 14th December 2012.

Please note that only qualified candidates will be contacted.

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Human Resource and Corporate Affairs Assistant Job in Kenya

Job Title: Human Resource and Corporate Affairs Assistant

Reference: HRCAA _2012

Recruiter: Altima Africa Ltd

Contract: Permanent 

Location: Nairobi

Category: Experienced

  

Profile Introduction

Our Client, a leading services provider in the Kenya Capital Markets seeks to recruit a Human Resource and Corporate Affairs Assistant responsible for provision of support in the implementation of department policies, goals, objectives, and procedures related to Human resources and corporate affairs units. 

Work is usually performed under general supervision and requires the use of independent judgment and initiative while continuing to work within the company’s procurement policies and procedures.

Minimum Requirements

• A Higher Diploma in Human resources or related field
• At least 2-3 years relevant experience in a comparable organization
• PR exposure/qualifications will be an added advantage

Job Specification - Human Resource and Corporate Affairs Assistant

Human Resources

• Maintain and update all staff personal records
• Co-ordinate documentation and orientation of new employees including their dependants and issue of staff I/Ds
• Co-ordinate the  issue of staff employment cards/registration of NSSF and NHIF membership
• Issue leave forms and update leave cards and records
• Provide support including reproduction of documents, handling of internal mail, filing of HR correspondences and documents
• Update records regarding appointments, transfers, promotions, leave, medical cover, termination and employee disciplinary decisions
• Keep records of welfare services to staff 
• Provide administrative support in maintaining training records for staff and a database of training providers and liaise with them to establish new programs relevant to the company
• Provide administrative support in carrying out recruitment and selection exercises and staff induction
• Assist in updating and maintaining job description for all positions in the company
• Assist in coordinating staff appraisals, provide necessary materials, advice and support

Corporate Affairs 

• Assist in organizing corporate events, conferences and AGM

Competencies

• Good oral and written communication skills
• Good interpersonal skills
• Ability to work with a diverse group of people
• Problem solving and analytical skills
• Solid planning and organizational abilities

How to Apply

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 14th December 2012.

Please note that only qualified candidates will be contacted.

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Administration Officer Job in Nairobi Kenya

Job Title: Administration Officer

Reference: AO _2012

Recruiter: Altima Africa Ltd

Contract Permanent 

Location: Nairobi

Category: Experienced

  

Profile Introduction

Our Client, a leading services provider in the Kenya Capital Markets seeks to recruit an Administration Officer responsible in the delivery of timely, effective and accountable administrative support. 

Work involves implementation of administrative policies and procedures for efficient and effective operation of the company in line with the Company’s strategic plan. 

Minimum Requirements

• A Bachelor's Degree
• A Diploma in Information Science will be an added advantage
• At least two years relevant work experience

Job Specification - Administration Officer

1. Maintain Office Services

• Design and implement office  administrative procedures and policies
• Manage  correspondence both internally and externally 
• Manage Office Licensing
• Update organizational memberships & subscriptions
• Maintain office equipment and undertake repairs as may be required
• Responsible for procurement and disposals
• Coordinate and manage office telephone, registry services, transport services and security services.
• Manage Property  insurance & claims 
• Maintain  office  Asset register
• Office space and equipment allocation to staff

2. Supervise Office Staff

• Assign, monitor and Supervise office and administrative assistants
• Evaluate staff performance

3. Office Stationery Management 

• Maintain and replenish inventory
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply 
• Preparing periodic reports.

4. Document & Records Management

• Mail Management- manage incoming and outgoing mails in a centralized way

5. Registry Management

• Design filing systems and maintain an up to date registry
• Ensure protection and security of files and records
• Continuous review and implementation of document management policies 
• Indexing and archiving all hard copies as per set procedures
• Identifying and recommending need for additional storage spaces
• Performing records appraisal as per policy including, retention, destruction etc.
• Managing documents retrieval
• Tracking of retrieved documents
• Managing retrieval register

6. Contribute in organisational creativity and innovation

Competencies

• Exemplary communication skills 
• High level integrity 
• Exemplary interpersonal skills
• Teamwork 

How to Apply

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 14th December 2012.

Please note that only qualified candidates will be contacted.

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