Job
Description
Position:
People and Development Manager (Human Resources
Manager)
Programme: Kenya
Responsible
To:
Director Corporate Services
Responsible
For: HR
and Administration team
Location: Nairobi, Kenya with
frequent trips to field sites in Kenya.
Main
purpose of the role
To
be responsible for establishing and providing professional and effective human
resources and administrative services as part of the Senior Management Team for
Kenya.
Overall Objectives (scope)
- Responsible
to manage the recruitment process for all national staff;
- Provide
specific advice and guidance to managers and employees on a variety of HR
issues including employee relations issues;
- Design,
develop and implement HR policies and procedures for national staff to
ensure legal compliance and best practice within Kenya;
- Assist
international staff to understand and comply with international HR
policies and procedures.
- Lead
specific HR projects and initiatives in line with the country strategies;
- Ensure
HR information systems, processes and filing procedures are established
maintained and developed;
- Directly
manage a small team of staff while advising on the human resource needs of
all locations.
Key
Responsibilities
Recruitment and Selection
- To
co-ordinate and support all aspects of the recruitment and selection
process of national staff.
- Specific
responsibilities include job description development, recruitment
planning, advertising and short-listing, selection interviews and tests,
job offers, salary calculations and issuing
contracts.
- To
keep updated with relevant new recruitment sources and propose
improvements to processes and selection tools to ensure that the
recruitment process meets current and future programme needs.
- To
work closely with the Country Management Team, HR colleagues in the
programme and Head Office to ensure a coordinated approach to recruitment
planning & activity, assessing staffing requirements, ensuring
effective forward planning and awareness of available staff resources to
fill vacancies, and reviewing the most appropriate and cost effective way
to recruit to posts .
- To
coach and train all staff involved in recruitment on best practice and
equal opportunities.
Management and Organisation
- Together
with the DCS, to provide advice on the management of all staff ensuring a
clear understanding and implementation of Merlin Policies, Procedures and
the Employment Laws of the country.
- Regularly
update the Country Management Team on Human Resource statutory
requirements, including tax laws and ensure that Merlin’s status in
country fulfils these requirements.
- Liaise
with external parties (i.e. specialist advisors, other NGOs) on compliance
issues related to Merlin’s operations in country (including work permits).
- Line
manage the Human Resource and administration team; ensure that line
managers are clear about their responsibilities in ensuring that MSK’s HR
Manual is adhered to by staff, and support the implementation of
appropriate action by line managers in the event of non-compliance.
- Ensure
that line managers conduct performance appraisals and set objectives
regularly and on time and that exit interviews take place for all staff.
- Manage
the HR Department budget and ensure expenditures are within budget and in
compliance with established financial standards.
Policy and Advice
- Develop
and monitor Human Resources strategies in close liaison with DCS into
country projects and MSK’s overall mission and operational strategy.
- Establish
and maintain robust and effective Human Resource management and
administrative systems.
- Develop
and manage the communication, implementation, monitoring and review of all
Human Resource policies and procedures for national staff.
- Ensure
understanding of and compliance with international HR policies and
procedures by all international staff.
- Provide
advice and guidance to line managers within the country programme on all
aspects of employment and staff related issues.
- Conduct
regular field trips to field offices to, audit, monitor and review Human
Resource and administrative procedures and assist project staff, where
appropriate.
- Advice
and coach staff at all levels on issues related to performance management,
legal compliance, disciplinary procedure, grievance procedure with the
goal of building knowledge and capacity among staff to improve employee
relations and enhance job performance and productivity.
- Manage
national staff welfare policies including health insurance, group life
insurance, personal and accident cover ensuring that they are appropriate
and cost effective.
Learning and Development
- Develop
a programme-wide Learning and Development policy, in collaboration with
the Country Management Team and the Learning and Development team in Head
Office.
- Identify
the learning and development needs of programme staff and, where
appropriate, provide tailored training and support within programme budget
constraints.
- Work
with line managers to develop and deliver an annual Learning and
Development Plan based on identified learning needs, with support and
advice where necessary from the Learning and Development Team in Head
Office.
- Liaise
with Learning and Development in Head Office to update line managers with
information and advice on staff development.
- Evaluate
and assess the impact of learning initiatives and activities.
Systems & Projects
- In
coordination with the Director Corporate Services, lead on specific HR
projects, e.g. salary reviews ensuring that these are fair, reasonable and
competitive, policy and procedures reviews, staff surveys and training
& development needs analysis.
- Attend
and participate in relevant inter-agency coordination meetings.
- Ensure
implementation and ongoing management and regular monitoring of tracking
systems for timesheets, annual leave entitlements, return flights, and
work permits for all international staff.
- Monitor
the maintenance of monthly leave schedules, ensuring appropriate levels of
cover at all times through effective annual leave planning and allocation.
- Ensure
accurate maintenance of timesheets for all sites.
- Develop,
implement, and maintain an effective HR database and reporting system.
- Oversee
the maintenance of an effective HR filing system, with proper files
maintained for each staff member, both manually and electronically.
- Manage
the preparation of the staff payroll and the timely disbursement of salaries
or other employee benefits.
- Maintain
the monthly expatriate movement schedule as well as the expatriate and
staff salary coding schedules for onward transmission to Head Office.
- Ensure
the smooth and timely dissemination of information and advice on queries
related to human resource and administration (internally and externally).
Person
Specification
Essential
Qualifications,
experience and competences
- Degree
or higher qualifications in Human Resources Management or equivalent by
experience
- Strong
knowledge and understanding of international HR practices and issues
- Minimum
8 year experience of working for an International Non Governmental
Organisation (INGO) overseas in the capacity of Human Resource Manager for
at least 2 years
- Experience
of providing an HR service to a multi-site operation
- Strong
experience of providing a broad range of high quality HR policy advice
(including disciplinary and grievance) to managers and staff
- Strong
experience of managing and undertaking a high quality recruitment process
- Strong
communication skills, with excellent written and spoken English
- Confident
and proficient in the use of MS Office
- Experience
of establishing strong working relationships with colleagues from
different functions and cultures
- Experience
of a flexible approach to managing and prioritising a high workload
and multiple tasks in a fast paced environment with tight deadlines
- Experience
of proactively identifying and addressing issues
- An
understanding of and commitment to MSK’s mission and values
Desirable
Qualifications,
experience and competences
- Experience
of having worked in a multi-disciplinary set up
- Experience
of staff management
- Knowledge
of health sector Human Resource management issues
- Experience
of designing and delivering training
To
apply for this position
Please
send letter of application quoting the position title with detailed CVs with
contact details of 3 referees (2 of which should be your immediate and former supervisors)
should be submitted to:
People
and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
On
or before 15th January, 2013
NB: Please clearly indicate on the subject as ‘People and Development Manager’
Marie Stopes Kenya is an equal opportunity Employer
2:46 PM
maboko
