ECHO Administrative / Logistics Assistant Job in Kenya

The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO) seeks to recruit

Administrative / Logistics Assistant

To complement its national staff team in the Regional Support Office based in Nairobi

The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO), is the European Commission Department responsible for financing humanitarian assistance. ECHO finances a range of partners, which include NGOs, UN agencies and the Red Cross Movement, to provide assistance to people affected by both natural and manmade disaster.

Duties & Responsibilities

The Administrative & Logistics Assistant will be based in Nairobi and will assist the ECHO Technical Assistant to provide quality technical and administrative duties with responsibility for planning and executing all necessary office logistics and administrative functions and assuring fulfillment of the needs for transportation, office supplies as well as logistics / administrative support to the international personnel working in ECHO-RSO Nairobi.

Required Qualifications

• Minimum Diploma in Business Administration, Purchasing and supplies, Logistics or related field or/and
• A minimum of five years working experience in logistics & administration.
• In case of failure providing the diploma a working experience of 7 (seven) years in the same area can prevail.
• Experience in procurement, inventory and fleet management is requested (amongst other logistic fields).
• Understanding of construction and house maintenance works is an advantage.
• Previous working experience with an International Organisation/NGO is highly desirable.

Required Skills

• Fluent written and spoken English are required. French is an advantage.
• Personal initiative; ability to work both independently and in a team, with ability to set priorities, and to work to tight deadlines.
• Good negotiation and coordination skills.
• Creativity and good analytical skills.
• Commitment, determination, reliability and a high degree of personal integrity.
• Ability to analyse and process information.
• Ability to clearly and concisely convey information to others.

Applications which do not meet minimum requirements will be automatically rejected.

If you meet the above requirements a prerequisite is to fill the standard CV template available on the following link
http://eeas.europa.eu/delegations/kenya/about_us/vacancies/index_en.htm – A Standard CV Template ECHO).

Also apply in writing with CV, copies of the work certificates of previous employments, a recent passport photograph and daytime telephone contact to

The Regional Administrative Coordinator,
Position: Administrative & Logistics Assistant
European Commission Directorate-General for Humanitarian Aid and Civil Protection (ECHO),
P.O. Box 49991- 00100,
Nairobi

Latest by noon 01/04/2011 in a sealed envelope indicating the position applied for on the envelope: Admin/Log Assistant Nairobi.

Candidates who have not been contacted by 31/05/2011 should consider that they have not been selected.

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OSIEA Finance and Admin Job in Kenya

The Open Society Institute works worldwide to build vibrant and tolerant democracies whose governments are accountable to their citizens.

OSIEA implements initiatives to advance justice, free speech, public health, and independent media in Kenya, Tanzania, Uganda and Sudan.

The Finance & Administration Director is a key member of the senior management team providing a variety of financial and grants administration services and for ensuring office operations are conducted effectively and efficiently in support of OSIEA programs.

Based in Nairobi, the position reports to the Executive Director, manages a small team, and works closely with headquarters to ensure performance standards are met.

Responsibilities

• Establish and maintain a framework for financial planning and management in order to respond to OSIEA’s objectives and program priorities. Monitor financial and grants management policies and procedures and resolve problems.
• Serve as the primary liaison on finance matters with headquarters. In consultation with OSIEA senior management, lead in the annual budget submission process.
• Review operations against budgets and determine the financial position and necessary courses of action, preparing and submitting timely and accurate financial management reports.
• Responsible for all administration including but not limited to office management, procurement, insurance, internet technology and property management.
• Supervise the administration and finance team to ensure an appropriate and equitable workload assignment.
• Ensure compliance with all legal, administrative, accounting and audit requirements nationally, regionally and internationally.
• Ensure that effective internal communication tools and mechanisms exist within the office and are utilized with respect to compliance with OSI and OSIEA financial policies and procedures.
• Address and resolve issues of non-compliance in a positive, respectful and constructive manner.
• Provide regular training, advice and guidance to program staff with regard to financial planning and administration.
• Ability to travel as needed.

Qualifications

• University degree(s) and Certified Public Accountant or equivalent
• Proven managerial experience and facilitation skills
• Minimum 8 years relevant financial management experience, preferably 5 years in an public sector or donor organization in a management capacity
• Ability to work in a financially complex international organization
• Practical knowledge of word-processing, spreadsheet and database software.
• Team spirit and respectful working and decision-making style
• Strong organizational skills and close attention to detail
• Integrity, diplomatic manner, and professional discretion essential

At OSIEA, all staff are expected to work at integrating the organizational values into the performance of their duties and tasks on a daily basis and by participating in in-house working groups that are designed to uphold the values and foster healthy inter-office communication.

For more information: www.soros.org

Compensation: Competitive salary, with good benefits package

No phone calls, please. Only successful candidates will be contacted.

Search closes: April 1, 2011

To Apply: Send resume and cover letter to jobs@osiea.org

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Kenya Railways Secretary Job in Kenya

Duties and Responsibilities

The position reports to the Managing Director for efficient legal, advisory and secretariat services to the Management and the Board of Directors.

The specific tasks will include:

• Participating in negotiations on concession related matters and interpreting concession documents;
• Providing legal advisory services to the Management and the Board to ensure statutory compliance with existing law and regulatory requirements;
• Providing Corporation secretarial services to the Board, and to the Management committees of the corporation;
• Attending Board meetings and advising on legal requirements;
• Inducting new Board members and ensuring preservation of records for all Board’s business;
• Developing and carrying out reviews of the code of conduct and manual for the Board;
• Advising the Corporation on corporate governance and environmental law issues;
• Ensuring KRC procurement contracts comply with set law and regulation including local and international laws and regulations;
• Attending to disputes between various stakeholders including customers and the Corporation and advising the corporation on all criminal and civil litigation;
• Maintaining custody of the corporation seal;
• Appointing and liaising with external lawyers to represent the Corporation;
• Regular review of contractual agreements to ensure adherence to the terms therein;
• Handling legal issues relating to employee and pension liability claims as well as carrying out due diligence investigations on claims; and
• Advising and guiding the Corporation on restitution processes for illegally acquired land claims.

Qualifications

• Bachelor of Laws (LL.B) Degree;
• Masters Degree in Law or Business Administration will be an added advantage;
• Diploma in Law (Kenya School of Law);
• Certified Public Secretary (CPSK) and full member of ICPS(K);
• Must be an advocate of the high court;
• 10 years experience in Commercial Law practice, 3 of which should have been at a management level in a medium size / large Corporation;
• Civil Litigation as an added advantage;
• Strong analytical and organization skills;
• Computer literacy and familiarity with standard office computer applications;
• Excellent interpersonal and communication skills;
• Ability to work under pressure and meet deadlines.

Terms of offer

An attractive remuneration package commensurate with qualifications and responsibilities of the position will be negotiated with the right candidate.

Interested and qualified candidates MUST complete the Kenya Railways application form, attach their testimonials and certificates and address their applications to the:

Managing Director
Kenya Railways Corporation
P.O. Box 30121, 00100,
Nairobi

to be received by 1st April, 2011.

Note: Only the short listed candidates will be contacted.

Canvassing will lead to automatic disqualification.

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Kenya Railways Risk & Audit Manager Job in Kenya

Duties and Responsibilities

The position reports to the Managing Director for assurance that rules, procedures and regulations are being complied with in a manner consistent with the organization’s objectives and policies.

The specific tasks will include:

• Developing the annual audit plan for approval by the Audit Committee of the Board;
• Preparing and presenting quarterly audit reports to the Audit Committee of the Board;
• Coordinating and carrying out audit activities within KRC network including Port of Kisumu, non conceded assets and RTI;
• Liaising with external auditors
• Ensuring that resources of the unit are efficiently and effectively employed.
• Provide secretariat services to the Audit Committee and maintain records of the Audit Committee
• Coordinate the process of risk identification, management and propose improvements

Qualifications

• Bachelors Degree in Commerce (Finance/Accounts option) or equivalent;
• CPA (K) and full member of ICPA(K);
• CISA (Added advantage);
• 8 years experience, 3 of which must have been at a management position;
• Good interpersonal and communication skills;
• Excellent analytical skills;
• Computer literacy and familiarity with standard office computer applications;
• Ability to work under pressure and meet deadlines.

Terms of offer

An attractive remuneration package commensurate with qualifications and responsibilities of the position will be negotiated with the right candidate.

Interested and qualified candidates MUST complete the Kenya Railways application form, attach their testimonials and certificates and address their applications to the:

Managing Director
Kenya Railways Corporation
P.O. Box 30121, 00100,
Nairobi

to be received by 1st April, 2011.

Note: Only the short listed candidates will be contacted.

Canvassing will lead to automatic disqualification.

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