Background:
VSF
Germany is an international Non Governmental Organization, providing
humanitarian aid and development assistance to pastoralists and vulnerable
communities in areas where livestock is of importance.
In
the region, VSF Germany implements activities in Sudan, south Sudan, Kenya,
Somalia & Ethiopia.
With
support in animal health, agriculture, marketing, food safety but also with
developing the capacity of communities and governmental institutions or initiating
peace and conflict resolution we work towards food security and strengthened
livelihoods of pastoralist communities.
VSF
Germany seeks to recruit a qualified and well experienced Field Logistics Coordinator to support the
logistics & procurement functions of our emergency & humanitarian
projects in North Horr – Marsabit, Northern Kenya.
This
position is Field based.
Key
responsibilities:
I. Leadership and operations
- Provide
leadership and management to a team of drivers in North Horr and Illeret
- Provide
support to programme coordinator and project managers
- Supervise,
manage, and monitor all logistics operations ensuring timely and cost
efficient delivery of all ordered goods in all the project field
locations.
II. Planning
Work
together with Project coordinator on the following:-
- Projection
of weekly movements
- Forecast
for fuel
- Forecast
for service parts and parts
III. Procurement & Inventory
- Coordination
of procurement with Programme Coordinator/Project managers and RON
Logistics
- Ensuring
submission of approved Internal Order Requests (IORs)
- Coordinate
purchase of items from approved vendors in Marsabit/procurements on the
ground
- Preparation
of LPOs for ground purchases and having them approved
- Prepare
a monthly return on procurements done
IV. Fleet Management
- Supervise
and monitor vehicle usage and movement.
- Ensure
that vehicles are maintained and serviced regularly; spot check vehicle
record book.
- Coordinate
repairs of defective vehicles/generators
- Ensure
vehicle logs are kept for each vehicle, properly endorsed with required
details and approved by PM/PO.
- Analyze
fuel consumption and vehicle maintenance costs
- Ensure
proper documentation on vehicle maintenance; repairs and services.
- Compile
a monthly return on fuel consumed, mileage covered and repairs per vehicle
- Take
disciplinary action against errant drivers
- Ensure
all vehicles have all the required kits( first aid box, safe life, tools)
V. Transport/Cargo Movement
- Coordinate
with Regional Office Nairobi and project locations the movement of project
inputs
- Ensure
waybills and packing lists are prepared/signed, scanned and emailed to
those concerned
- Coordinate
flight booking of cargo with Regional Office logistics and project
location
- Coordinate
booking of returns of passengers
- Coordinate
getting of quotes for hire of vehicles locally for local
use/transportation
VI. Security Awareness & Management
- Remain
the focal point for field security coordination
- Collect
and Update Regional Officer Nairobi and Project staff on security
situation
- Ensure
thurayas, radios etc are working.
- Ensure
maintenance and servicing of the security communication equipments
VII. Stock Management
- Ensure
stock cards are maintained in the two locations
- Ensure
stock cards are updated with details of stock movement
- Manage
stocks using internal system
- Manage
reorder system for items frequently used e.g. fuel, stationaries, service
parts, tyres, vehicle parts
- Keep
copies of beneficiary lists
- Updating
RON on stock movement on monthly basis
VIII. Asset List
- Ensure
preparation of asset list and prudent management of assets
- Updating
details of assets i.e. new, transfered, sent for repairs, obsolete etc
- Ensure
preparation of incident reports for stolen/damaged items
- Prepare
hand over certificates for items handed over
- Tagging
of assets, coordinate repairs
IX. Staff Movement
- Prepare
a projection of weekly movement
- Update
regional office on the movement
- Coordinate
approval of travel approval forms and submit same to regional office
- Coordinate
dropping and picking of staff to/from Marsabit
- Coordinate
flight bookings with regional office and project staff
Qualifications,
Experience, Attributes & Skills required
- Degree
in business administration/economics/logistics
- Post
graduate diploma in logistics/procurement/supplychain
- 3
years experience within an international NGO, fluent in English
- Experience
in international emergency context shall be an added advantage
- Work
experience EC, ECHO, & OFDA funded projects.
- Experience
of remote management contexts is an advantage
- Experience
in team management in highly security complex environments
- Good
multi-tasking skills with ability to work
- Ability
to manage heavy workloads, to delegate tasks/responsibilities and to
constantly reassess priorities.
- Ability
to work effectively in a multicultural team and environment
Interested
and qualified candidates should submit an application letter and CV stating
their current gross and expected salary to: VSF Germany, using the postal
address above or via email address (admin_hr@vsfg.org).
Include
contacts of 3 referees with one being your current or immediate Line
Manager.
Please
indicate on the subject the Job Title.
Incomplete
applications will not be considered.
Only
short-listed candidates will be contacted for interviews.
Closing
date for receiving applications is 10th August 2012, on or before 5.00pm
6:29 PM
maboko
