Bridge
International Academies is a startup company revolutionizing education across
Africa with a truly unique business model. The company has launched a
large-scale franchise-like network of ultra low-cost for-profit private primary
schools across Africa.
Our schools profitably deliver high-quality education for less than $4 per
child per month, enabling local school managers to operate their school
businesses profitably, while creating a highly successful business at the
central level.
We now have 26 schools in Kenya, and plan to rapidly scale the company to serve
more than 1 million students across continents.
About this position
Bridge International Academies is looking for a Warehouse Manager who
will be responsible for managing the day to day Warehouse activities and
coordinating with heads of departments to ensure timely issuance of required
category items for Schools Operations and Construction activities.
The holder of this position will deliver high quality professional Warehouse
administration services and support the Procurement Manager in the development
and implementation of tools, processes, policies and practices covering all
aspects of the Inventory management.
Ability to deal with hands on issues, creation of practical solutions as well
as participate in strategic thinking will be key to success in this position.
This is a key position within the company’s Finance and Administration function
reporting to the Procurement Manager but with key linkages with all other
departments.
Responsibilities of the Warehouse Manager
- The
Warehouse Manager will be required to closely monitor and oversee the
Receiving,
- Effective
leadership and management of warehouse operations
- Receiving,
Put away ,Inventory management and Dispatch.
- Kitting
of School operations FM 00 ( school in the box) and ensuring correct
labeling, date of picking and destination of each stock assembled
- Coordinating
with the Logistics manager on deliveries to the schools
- Regular
stock takes
- Use
of world class Warehouse practice and tools to manager the warehouses in
Nairobi, Satellite offices and leased warehouses.
- To
ensure that internal customer and supplier relationships are maintained
well for the Warehouse to deliver breakthrough performance in cost,
service and quality.
- Prepare
and maintain appropriate reports and provide administrative support
- Creating
and fostering relationships with diverse logistics and purchasing
professional associations to ensure gainful experience and knowledge
sharing
More
specifically:
- Establish
warehouse policies.
- The
warehouse manager shall perform quality CHECKS on all the goods received
with the help of the User department. User Departments shall be involved
during the delivery of the goods. Receipt and inspection of all arriving
inventory by ensuring that they meet the specifications hence preparation
of Goods Received Notes.
- Management
of the outsourced warehouse services
- Come
up with and maintain accurate and complete accounting, reporting and
internal control systems and that all relevant records are properly
maintained.
- Determining
quantity and timing of deliveries and keeping up to date schedules to
track lead times throughout the Warehouse process
- Working
with department managers and other staff to come up with annual/quarterly
Warehouse plans.
- Oversee
and supervise daily warehouse operations including coordination of work
between internal and external personnel (such as proper inventory control,
proper releasing of cargoes to other agents and timely submission of
documents to billing department)
- Mentoring
staff stationed in warehouse in warehouse management best practice.
- Prepare
stacking/storage plans for all store inventory.
- Advice
on storage of material and ensure proper rotation.
- Monitor
the quantity and quality of commodity (ies) stored.
- Carry
out regular physical random warehouse checks of commodities and inventory.
- Prepare
all procedures and necessary steps for commodity disposal;
- Produce
regular stocks reports and daily stocks positions;
- Prepare
Stores Issue Notes when dispatching any goods from the warehouse.
- Assist
the ERP Project team in coming up with Bridge inventory catalog;
- Support
School Operations, Training and Construction departments and other
functions in their inventory/warehouse needs.
- Advise
management on required areas of improvement to enhance Warehouse processes
About
You
- Strong
belief in the Bridge International Mission of creating high quality
education services for the low income communities
- Minimum
of 6 to 10 years experience in management of Warehouse/ Inventory
/Logistics and or Supply Chain services preferably for a large fast
growing service or trading organization with multiple locations and
diverse requirements
- An
expert level of knowledge in Warehouse/Inventory or Logistics including,
but not limited to receipt put away, inventory management, kitting,
dispatch and relationship management and due diligence on Logistics
contractors
- Ability
to handle administrative issues with multi-disciplinary and multicultural
teams
- Experience
with warehouse or Logistics management of construction materials in a
large scale environment where both formal and informal vendors operate
will be a definite advantage.
- Professional
qualifications in warehouse/Logistics/Supply Chain will be a key
requirement
- Bachelors
Degree in business, economics or other Social Science or related
discipline or the equivalent
- Must
be able to manage competing demands, accept criticism and constructive feedback,
while being extremely adaptable and flexible
- Excellent
writing and oral communication skills are required
- Ability
to present warehouse services feedback, policies and procedures to senior
managers.
- Demonstrated
ability to organize large volumes of warehouse requirements for a broad
range of office and operational needs. Must have the ability to quickly
learn and improve systems
- Ability
to handle sensitive and confidential information appropriately
- Strong
initiative and solid judgment skills and abilities
- High
level of integrity and ethical behavior
- Good
hands on knowledge of Microsoft Office suite applications
- Willingness
to travel to remote locations across the country
- Minimum
of 3-5 years experience in Warehouse administration preferably for a large
fast growing
8:24 PM
maboko
