Human Resources and Administration Assistant Job in Garissa (IRC) in Kenya

The International Rescue Committee (IRC) in Kenya serves vulnerable populations in the Turkana and Garissa regions as well as in Eastleigh, Nairobi.

The IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, water and sanitation and hygiene (WASH), HIV/AIDS prevention, response to gender based violence, disaster risk reduction (DRR), livelihoods and governance.

Applications are invited for the position of:

Human Resources and Administration Assistant

Job Summary:

Reporting to the Senior Livelihoods Manager, the Human Resource and Administration Assistant will offer support services in Human Resource Management and Administration at the IRC Garissa field office and has strong working link with HR Nairobi and other IRC Kenya offices.

Specific responsibilities include:

Time Management

• Ensuring timesheets are submitted on a timely manner in Garissa office and the same is forwarded to Nairobi on time
• Updating the timesheet tracking schedule on a monthly basis and sharing with the HR Admin Officer by the 20th.

Leave management

• Liaise with HR Nairobi to update the staff leave data base monthly.
• Ensure that leave forms are sent to Nairobi on a timely manner

Recruitment

• Assisting in recruitment of field support staff
• Preparing orientation schedule for newly recruited staff
• Assist in preparing Interview outcome reports for all interviews attended under his/her jurisdiction.

Staff movement

• Updating the flight schedule board ensuring all staff and visitors are aware of who or when they are scheduled to travel
• Liaising with Nairobi Admin and Logistics to ensure advance hotel reservations and pick up of staff and visitors at the Airport
• Raising payment vouchers (road travel per diems/travelling allowances) for staff travelling out of duty station on mission
• Updating the flight tracking tool and sharing with the Senior Livelihoods Manager on a monthly basis by the 20th

Communication

• Booking appointments for the Senior Livelihoods Manager and all staff as requested
• Managing internal and external telephone conversation.
• Establishing and maintaining staff and partners/stakeholders contact information
• Focal person at the Reception desk
• Receiving and responding to all internal and external enquiries
• Taking minutes in meetings and forward to Senior Livelihoods Manager.

Facilities & Utilities Management

• Ensure timely payment of all office and IRC leased houses rentals and utilities.
• Office management: oversee all aspects of maintaining the IRC office. Advise Logistics of any repairs and ensure follow-up.
• Guesthouse management: oversee all aspects of maintaining the IRC guesthouse. Maintain a register of guesthouse utilization.
• Advise international staff on housing policies and procedures. Facilitate housing arrangements ensuring that all procedures are followed and basic facilities (utilities, security) are in place.
• Assure timely payment of utilities (water, electricity, telephone, security) for the IRC office and IRC leased houses for Kenya program international staff
• Maintain lease files, ensure rentals are paid on timely basis, and inform Senior Livelihoods Manager of renewals. Act as focal point with property manager on day-to-day issues.
• Coordinate exit process, ensuring redecoration, closure of all utilities, conduct exit check with landlord, and follow up on rental deposits.
• Maintain tracking system for utilities and update on monthly basis.
• Maintain tracking system of all utility deposits, ensuring prompt recovery of the same.
• Act as focal point for all issues regarding utilities, and advise the Administration Manager as appropriate.
• Conduct continuous review of utility service providers and products offered, and advise of changes or recommendations

Capacity building

• Undertake any other duties and generate HR Admin reports as part of capacity building within the department.

Job requirement:

• Diploma in Human Resource Management, Business Administration or related field.
• At least 1 year of working experience in a similar position. NGO experience will be an added advantage
• Good organizational skills and excellent computer skills
• Flexible and able to prioritize tasks
• High level of integrity, confidentiality, trustworthy and honest

Please apply at www.rescue.org/careers on or before 27th December 2011

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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Sales Managers Jobs in Kisumu and Nairobi, Kenya

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Job title: Sales Manager

Department: Sales and Marketing

Reports to:

• Sales and Marketing Manager
• Director

Responsible for (Direct reports):

• Cashier
• Cleaners
• Loader
• Administration officer
• CRO

Location: Kisumu and Nairobi, Kenya

Job Purpose:

• To provide both pre- and after-sales advice for clients in order to maximise sales of CO2 products and provide technical advice to clients.
• Develops and implements a marketing and sales strategy

Responsibilities (Functions and duties):

• Acquires new clients and maximizes client potential in designated regions;
• Develops long-term relationships with clients through managing and interpreting their requirements;
• Carries out follow up on sales process
• Oversees customer complaints within the designated region in liaison with head office
• Calculates client quotations and administers client accounts
• Disseminates sales documentation including invoicing and payment dispatches
• Assists in negotiating tender and contract terms and conditions to meet both client and company needs
• Provides pre-sales technical assistance and product education, and after-sales support service that includes quality checks of products supplied
• Ensures logistics and distribution of products from plant to the Nairobi depot and from the depot to the clients sites
• Matches solutions to customer's technical requirements.
• Keeps track of the inventory at the depot and ensures the re order levels
• Prepares regular sales reports for head office
• Meets sales targets
• Carries out market intelligence
• Supports marketing activities by attending trade shows, conferences and other marketing events
• Makes technical presentations and demonstrations to potential customers
• Ensure that health and safety guidelines are followed
• Manage sales and marketing budget

Performance Measures and Targets:

• Ensures that Sales targets are met
• Ensures sales are paid for
• Ensures customer satisfaction
• Ensures Safety health and Environment compliance
• Ensure the depot is managed efficiently in a cost effective manner
• Ensure all depot reports are prepared and disseminated in time

Role Reports:

• Sales reports
• Operational reports:
• Customer feedback report
• Competitor analysis

Experience: Two and half years of experience within Manufacturing Industry

Qualifications:

Academic: Bachelor of science (BSC.) in chemical or mechanical engineering

Professional: Diploma in sales and Marketing

Specialist knowledge required:

• ICT skills
• Understanding of accounting principles
• Understanding of behaviour of various gases
• Use of and dynamics involving industrial gases

Behavioural Competencies:

• Excellent communication and presentation skills
• Time management skills
• Tenacity
• Organisation skills
• Negotiating skills
• Strategic Thinking
• Self driven
• Service oriented
• Positive and self motivated

Email: recruit@odumont.com

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Procurement Manager Job in Kisumu, Kenya

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Job title: Procurement Manager

Department: Procurement and logistics

Reports to: Procurement and Logistics Director

Location: Kisumu, Kenya

Job Purpose: To plan, organize, direct, controls and evaluates the activities of a purchasing department and develops and implements the purchasing policies of the company.

Responsibilities (Functions and duties): Describe the main roles and responsibilities of this position

• Analyzes market and delivery systems in order to assess present and future material availability.
• Controls purchasing department budgets.
• Develops and implements purchasing and contract management instructions, policies, and procedures.
• Directs and coordinates activities of personnel engaged in buying and storing materials, equipment, machinery, and supplies.
• Participates in the development of specifications for equipment, products or substitute materials.
• Prepares reports regarding market conditions and merchandise costs.
• Resolves vendor or contractor grievances, and claims against suppliers.
• Reviews purchase order claims and contracts for conformance to company policy.
• Reviews, evaluates, and approves specifications for issuing and awarding bids.
• Administers on-line purchasing systems.
• Arranges for disposal of surplus materials.
• Locates vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
• Maintains records of goods ordered and received.
• Prepares and processes requisitions and purchase orders for supplies and equipment.
• Prepares bid awards requiring board approval.
• Represents companies in negotiating contracts and formulating policies with suppliers.

Experience: Minimum of 5 years working experience in a busy Manufacturing environment

Qualifications:

Academic: Bachelor’s degree in Procurement Management

Professional: KISM

Specialist knowledge required:

• Knowledge of business and management principles
• ICT skills, ACCPAC

Behavioural Competencies:

• Communication skills
• Negotiation skills
• Strategic Thinking
• Initiators
• Proactive
• Integrity

Email: recruit@odumont.com

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