FOSA Registry Officers, Accounting Technicians, Procurement Officer, Customer Care Officers, Marketing Officers, Clerical Officers and Support Staff Jobs in Kenya

A leading Financial Institution is seeking to recruit highly competent persons to fill the following positions within the organization:-

FOSA Registry Officer

3 Posts

Reporting to the FOSA Operations Officer, his/her key duties and responsibilities will include:

• To implement the FOSA Records Management Policy.
• To install security system for the FOSA Customers’ records and ensure safe custody of all members documents and records
• To administer Registries, Archives, Libraries and movement or retrieval of documents and information including computerized records
• To manage collection/dispatch of mail and filing system to facilitate easy retrieval of information
• To develop retention schedules for disposal of old records and maintenance of current records
• Performing any other related duties that may be assigned from time to time

Qualifications

• Diploma in Business Related Field
• 2 years practical working experience in Records Management
• Computer literate
• Familiar with modern Registry techniques

Accounting Technicians 

15 Posts

Reporting to the Chief Accountant, the successful candidate will be responsible for specific assignments given by the Chief Accountant

Qualifications

• Diploma in Business Related Field/ATC Final
• 2 years practical working experience in a busy Commercial Institution familiar with exposure in reconciliations
• Computer literate

Procurement Officer 

1 Post

Reporting to the Senior Procurement Officer, his/her key duties and responsibilities will include:

• To liaise with User Departments to determine quality and quantity specifications of various goods and services consumed in the Society.
• To source for quotations from Suppliers of goods and services, to ensure that the Society receives a minimum of three (3) quotations to choose from.
• To Follow up and hasten purchase delivery of items and services monthly procurements.
• To prepare weekly status reports with regard to the outstanding Local Purchase Orders (LPOs’).
• To maintain accurate suppliers registers.
• To participate in physical stock taking i.e. half yearly, and annual stock taking.
• To perform any other related duties that may be assigned by Management of the Society.

Qualifications

• Diploma in Business Related Field
• 2 years practical working experience in a busy Commercial Institution familiar with exposure in reconciliations
• Good interpersonal relations skills, communication skills, Analytical skills
• Computer literate

Customer Care Officers 

3 Posts

Reporting to the Senior Public Relations Officer, his/her duties will include:

• Market the Society’s products and services to facilitate recruitment and retention of members
• Gather market intelligence on the Cooperative sector for purposes of planning on new strategies for recruitment and retention of members
• Implement up a vibrant customer service programme to serve members effectively.
• Ensure service satisfaction to members.
• Implement effective public relations systems and procedures as application of guidelines for staff interaction with the media.
• Co-ordinate an effective customer service desk
• Assist in Handling Branch Officials complaints and address them effectively
• Perform any other related duties assigned by the Senior Public Relations from time to time.

Qualifications

• Postgraduate Diploma in Public Relations or Journalism.
• 2 years post qualification practical working experience in a Senior Public Relations position, in a large commercial organization
• High level of oral and written communications skills with excellent presentation and editing abilities. 
• Ability to deal effectively with the public and work under pressure.
• Demonstrated ability to work in a team and operate in a culturally diverse environment.
• Computer literate.

Marketing Officers

3 Posts

Reporting to the Business Development Manager, his/her duties will include:

• To plan, organize and schedule marketing activities to meet the set corporate goals and objectives.
• To market the Company’s products and services to enhance revenue and profit levels of the company.
• To design and recommend products pricing policies iv. To design and recommend products sales and distribution channels.
• To design, recommend and coordinate branch public relations (PR) activities likely to enhance the brands sales image in both short and long terms.
• To identify and recommend appropriate training programmes for marketing staff and ensure that development programmes are in place.
• To develop and recommend sales incentives for marketing team and distributors.
• To perform any other management related duties assigned by the Business Development Manager from time to time.

Qualifications

• Post graduate Diploma in Marketing from the Chartered Institute of Marketing (United Kingdom) or similar recognized Institution
• Has a minimum of 3 years marketing management experience preferably in a similar capacity in the Fast Moving Consumer Goods (FMCG) industry.
• Have proven track record of analytical skills and diagnostic ability.
• Be passionate, highly self-motivated, energetic and enthusiastic team player.
• Be able to demonstrate the ability to build and manage relationships and influence various stakeholders.
• Be results/achievement-oriented person with a proven track record of excellent performance.
• Be able to translate business objectives into benefits for the customers and consumers in a compelling commercial argument.
• Be able to seek information from a broad range of Internal and external sources and identify opportunities to unlock growth.
• Be able to apply portfolio and category knowledge to better understand how best to serve both customers and consumers.
• Be able to combine intuition and insight to develop commercial viable actions.
• Be an excellent communicator both orally and in writing, flair public relations.

Clerical Officer (Registry) 

5 Posts
 

Reporting to the Senior Records Officer, his/her duties and responsibilities will include:

• Sorting of all Incoming Mails
• Receiving of all incoming mails
• Stamping of received mails
• Retrieval of files
• Filing of mails
• Foliating of filed mails
• File movement/Tracking
• Attend and respond to members queries
• Maintain and store files appropriately
• Update of file information using manual databases
• Indexing of files
• Receiving of incoming files
• Data entry
• Create new folders and files
• Check and ensure that files are complete
• Aid other staff and customers in retrieval of information
• Work with electronic storage media
• Store and extract file information from computers
• Restoration of records
• Protect records

Qualifications:

• minimum Kenya Certificate of Secondary Education Grade C-
• A certificate in Certificate in either of the following:-

1. Archives & Records Management
2. Library & Information Science
3. Business Administration
4. Business Management
5. Co-operative Management
6. Human Resource Management
7. Information Management

Attributes

• Strong Interpersonal skills
• Team player
• Proficient in multitasking
• Ability to meet deadlines
• Excellent communication skills
• Computer Literate
• Ability to work under minimum supervision
• Ability to work under pressure

Support Staff 

5 Posts

Reporting to the Senior Human Resources Officer, his/her duties and responsibilities will include:

• To Provide messengerial services to departments i.e. movement of files
• To Collect mails from the post office
• To Maintain cleanliness to the offices
• To prepare and serve refreshments
• To deliver letters and documents from office to office
• To ensure all offices are closed and secure during nonworking days/hours
• Any other duties as may be called upon to do from time to time.

Qualifications:

• At least three (3) year’s relevant experience in a similar position
• Minimum Kenya Certificate of Secondary Education grade D+ or equivalent,
• Certificate of good conduct
• Proficiency in job performance.
• High degree of Honesty and personal integrity.

Applications for the above vacancies should be received on or before 22nd April 2013 to the following
address.

DN/A 1488
P. O. Box 49010, 00100, GPO
Nairobi
 

Kindly note: Only shortlisted candidates will be contacted

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SACCO Finance, Operations, Accounts, Audit, Programmer and Secretary Jobs in Kenya

Our client, a large SACCO with many members spread across the expansive country-wide network, is seeking the human capital to fill the following key positions:
 

Deputy General Manager, Finance
 

The position is responsible for the financial strategy
 

Key Responsibilities

• Providing leadership and inspiration to assigned team to meet departmental objectives
• Spearheading the formulation, implementation, maintenance and review of sound financial policies
• Budgeting and trend forecasting to guide the SACCO Management and Board of Directors to achieve business objectives
• Implementing effective revenue collection strategies and treasury management practices
• Developing and maintaining financial controls to mitigate risks 
• Financial analysis, reporting, and interpretation to assist in decision making
• Advising Management on financial viability of investment proposals
• Keeping the SACCO Management abreast of changes in financial regulations & legislation and recommending on compliance
• Developing and maintaining external relations with appropriate agencies and contacts to ensure smooth running of SACCO business
• Safeguarding the SACCOS assets

Qualification, Experience & Skills

• B.Com or Business related degree from a recognized University, a Masters degree in Finance will be an added advantage
• CPA (K) or ACCA qualified and registered with ICPAK
• Minimum 10 years working experience in accounting and financial environment with 5 years in Senior Management Position
• Experienced in implementing strategies in a regulated environment
• Computer literate with sound knowledge in accounting packages

Deputy General Manager, Operations
 

The position is responsible for planning and organizing resources to ensure operational efficiency
 

Key Responsibilities

• Managing and supervising business development to ensure effective coverage of market segments, and revenue growth and focus on customer service excellence
• Leveraging best practice to design work systems and methods which foster efficiency in the SACCO processes
• Organizing regular business forums with SACCO members to gain understanding of emerging needs and providing business solutions to enhance customer satisfaction and retention
• Instilling discipline and facilitating the team to deliver targets on key performance indicators
• Undertaking specific research to collect and analyse data on market conditions, client preferences, competitive activity for identifying new markets

Qualification, Experience & Skills

• B.Com or Business Related degree (Accounting/Finance) from a recognized University
• MBA preferably in Strategic/Operations Management will be an added advantage
• Post graduate qualification in business related field i.e Finance, Accounting, Business
• Management or Investment
• 10 years experience gained in a large and busy financial or commercial institution at Senior Management level
• Must be a member of a professional body
• Proven track record of commercial awareness
• Must have strong leadership, analytical, interpersonal, planning, organization, communication and negotiation skills
• Should have hands on experience in strategic management techniques and experience of organizational change and development

Senior Finance Officer (FOSA Manager)
 

The position is responsible for efficient FOSA operations in all branches
 

Key Responsibilities

• Managing and supervising FOSA operations to ensure adherence to customer charter, internal controls and effective customer service
• Business forecasting, budgeting and treasury management to meet liquidity and cash reserve requirements
• Reviewing and enforcing best practice in business transactions for seamless operations
• Enforcing effective records management for accountability and safety of cash and accounting documents
• Overseeing loans processing, appraisals ad approvals for conformance to Credit and FOSA policies and procedures
• Preparation of work-plans, assigning targets and facilitating periodic staff performance appraisal
• Reviewing product-lines and service quality standards and proposing improvement for competitive business returns
• Nurturing effective relationship management with clients, partners and other financial institutions for positive image and customer satisfaction
• Monitoring daily and monthly cash reconciliations
• Preparing timely management reports for decision making
• Providing security briefs to senior management for safety of customers and organizational assets

Qualification, Experience & Skills

• B.Com or Business Related degree (Accounting / Finance, Cooperative Management) from a recognized University CPA Finalist
• K.I.B. Diploma will be an added advantage
• Minimum 5 years practical working experience in Finance, Banking or Accounting field, 3 years of which in a responsible position in Banking or Commercial Organization

FOSA Accountant
 

The position is responsible for overall management of accounting transactions and records
 

Key Responsibilities

• Preparing timely financial statements including, trial balance, balance sheet, income and expenditure and variance analysis reports
• Setting up internal controls within FOSA
• Ensuring effective treasury management including collection and banking of cash
• Maintaining and updating the FOSA General Ledger
• Maintaining accounting documents to ensure safe custody of cash and financial records
• Monthly reconciliation of bank accounts
• Reconciliation of all control accounts to the underlying subsidiary ledgers
• Preparation of monthly management accounts
• Reconciling and tallying daily the Tellers’ float with records
• Liaison with Society Branches on accounting matters

Qualification, Experience & Skills

• B.Com or Business Related degree (Accounting/Finance) from a recognized University
• CPA Finalist
• Minimum 3 years relevant working experience
• Computer literate

ATM Accountant
 

The position is responsible for ATM transactions
 

Key Responsibilities

• Taking charge of the Card Centre
• Instituting controls over the management of ATM cards
• Daily reconciliation of ATM control account and MSACCO account
• Liaison with Cooperative Bank on all ATM issues and MSACCO service providers

Qualification, Experience & Skills

• B.Com or Business Related degree (Accounting/Finance) from a recognized University
• CPA Finalist
• Minimum 3 years working experience
• Computer literate

Assistant Audit & Compliance Officer
 

The position is responsible for risk management
 

Key Responsibilities

• Identifying, analyzing and evaluating areas of significant weakness and constituting risks to the business and recommending appropriate actions to Management
• Administering registries, archives, libraries and movement or retrieval of documents and information including computerized records for safety
• Benchmarking practices adopted across the value chain and standardizing procedures with respective departmental heads to improve operational efficiency
• Verifying and examining all payment vouchers to ensure compliance to established policies
• Carrying out risk assessment and evaluation as part of the audit process and proposing mitigation measures

Qualification, Experience & Skills

• B.Com or Business Related degree (Accounting/Finance) from a recognized University
• CPA Finalist
• Minimum 2 years practical working experience in auditing field
• Computer literate

FOSA Operations Officer
 

The position is responsible for loans processing
 

Key Responsibilities

• Overseeing effective implementation of loan requirements, conditions and procedures in compliance to the Co-Op Act lending stipulations
• Receiving and processing FOSA loan applications to facilitate issuance of loans to meet members’ expectations
• Creating and maintaining records of loan applications, approvals and deferred cases for effective records management
• Sensitizing members on the Society’s lending policy and requirements for faster processing of loan applications
• Checking defaulters reports for action
• Preparing reports facilitate decision making
• Supervising the cashiers for efficient and courteous customer service
• Attending to members’ loan queries

Qualification, Experience & Skills

• Degree in Business related field
• Diploma in Banking or CPA Finalist
• Minimum 2 years working experience
• Computer literate

Payment and Branch Finance Officer
 

The position is responsible for branch emergency accounts
 

Key Responsibilities

• Effecting reimbursement of branch emergency floats in liaison with operations function
• Reconciliation of branch bank accounts
• Instituting internal controls to ensure efficient member payments
• Instituting measures for the recovery of nonperforming branch disbursements

Qualification, Experience & Skills

• B.Com or Business Related degree (Accounting/Finance) from a recognized University
• CPA Finalist
• Minimum 2 years working experience
• Computer literate

System Analyst / Programmer
 

The position is responsible for systems integrity and utility to users
 

Key Responsibilities

• Maintaining the running systems and peripherals to ensure functionality and meet users’ needs
• User administration including security setup, file systems and maintenance of user accounts
• Programming of systems to ensure user satisfaction
• Monitoring network infrastructure to ensure interactive communication, faster access to information and sharing of ICT resources
• Conducting routine system and software audits and performance for customer satisfaction
• Users’ training
• Analyzing technology requirements and advising the management
• Participating in requisitioning of ICT Equipments to ensure good quality purchase
• Updating the Society’s website to ensure availability
• Performing backup and recovery procedures

Qualification, Experience & Skills

• A degree in Computer Science/IT from a recognized University 
• Professional certificates
• Minimum 5 years practical working experience in Programming/development
• Familiar with Oracle Operations System

Personal Secretary
 

The position is responsible for administrative support services
 

Key Responsibilities

• Responding to enquiries from internal and external parties for customer satisfaction
• Receiving and dispatching correspondences to destination as appropriate
• Filing and maintaining records to ensure up to date reference and safe keeping of documents.
• Maintaining an accurate diary of Supervising Authority
• Operating office equipment and ensuring proper usage

Qualification, Experience & Skills

• Diploma (full) Secretarial studies or related qualification
• Minimum 3 years practical working experience in a busy commercial office with exposure in Office Management
• Computer literate

Executive Selection Services
Federation of Kenya Employers
Waajiri House, Argwings Kodhek Rd, Milimani
P.O Box 48311 – 00100 

Nairobi, Kenya
 

Email ess@fke-kenya.org
 

www.fke-kenya.org

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Export Administration Clerk Job in Kenya

We are a medium sized manufacturing firm looking for an Export Administration Clerk

The job holder will be responsible:for all administration related to exports,liaising with statutory bodies, monitoring shipments, and confirming safe receipt of goods by customer.

Applicants must have experience in logistics/accounts in addition to administration skills with a related educational qualification .

A comprehensive Curriculum Vitae detailing academic and professional qualification, work experience, telephone number, the current remuneration, names, postal and e-mail addresses of three (3) referees and copies of academic and professional certificates should be submitted alongside the application by 15th April, 2013, and be sent to :

The Human Resources Manager
Deepa Industries Ltd
P.O. Box 44804 – 00100 

Nairobi
 

Email: careers@tropicalheat.co.ke

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Human Resource Coordinator Job in Kenya

Our client is a mid-size security firm in Kenya, with nationwide presence and with expertise to provide the most reliable security services in Kenya, and is currently looking for a Human Resource Coordinator.

The HR coordinator will perform complex and technically difficult human resource work, which may include supervising other human resource professionals. 

Duties may involve establishing basic operating policies and procedures, coordinating a program and/or developing new or revised procedures and methods for a specialized area or areas of human resource administration such as employment, compensation, classification, employee relations, benefits and/or training.

Responsibilities

• Hires, coaches, reviews, supervise, and terminate assigned employees, or makes effective suggestions and recommendations that are given particular weight regarding the employment status of assigned employees.
• Recommends and assists in the development and implementation of institutional human resource policies, rules, procedures and programs.
• Investigates proposed legislation related to specialized areas and makes recommendations for compliance.
• Advises departments regarding policy and rule interpretations, staffing and related personnel problems; counsel applicants and employees on human resource policies, rules and procedures.
• Conducts research, analysis and studies on issues and problems related to specialized functional areas and develops program proposals or recommends solutions.
• Provides advice and direction to management on the appropriate disciplinary action, including the preparation of documentation; investigates, mediates and proposes settlements of employee complaints and grievances.
• Assists in recruiting, staffing, interviewing and evaluating applicants for managerial and professional positions.
• Participates in the administration of special employment programs; monitors employment activities for compliance with institutional, state and federal rules, regulations and guidelines; assists with the formulation and implementation of internal office procedures.

Minimum Qualifications:

Bachelor's Degree in Business Administration AND four years of professional human resources experience; 

OR, Eight years' progressively responsible human resource experience; 

OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Experience in a security firm will be an added advantage

If you feel you fit the above requirements please send your CV to alternatedoors@gmail.com

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Transparency International Human Resource Intern Opportunity in Nairobi Kenya

Job Title: Human Resource Intern
 

Department: Finance and Administration
 

Reports To: Human Resource & Administration Officer
 

Work Station: Nairobi
 

Job Summary
 

Transparency International-Kenya (TI-Kenya) is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of corrupt free world. 

TI Kenya is an autonomous chapter in the Transparency International movement, a global coalition against corruption with which we share the knowledge and exchange ideas for the greater good of Kenya.
 

Under the direction of the Human Resource & Administration Officer, the Human Resource Intern will assist with the administration of the day-to-day operations of the department including recruitment, employment orientation checklists, benefits, and compensation; prepare and maintain records and reports for employees; communicate with a variety of individuals to answer questions, receive complaints and to provide and exchange information related to policies, procedures, rules and regulations of TI Kenya.

Duties and Responsibilities
 

1. Provide support to supervisor and staff to develop the skills and capabilities of staff.
 

This includes:

• Ensuring that accurate job descriptions are in place for all staff
• Identifying training and development opportunities
• Organizing staff training sessions, workshops and activities
• Processing employee requests for outside training while complying with polices and Procedures
• Organizing and overseeing staff orientations

2. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure for hiring staff.
 

This includes:

• Scheduling and organizing interviews
• Administering aptitude, personality, interest and written tests
• Conducting reference checks on possible candidates
• Informing interviewed candidates of the interview verdict
• Conducting exit interviews

3. Monitor staff performance and attendance activities.
 

This includes

• Monitoring staff daily attendance and follow up on patterns of absences
• Monitoring scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
• Informing affected staff of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events.

4. Provide information and assistance to staff on human resource and day to day work related issues.
 

5. Maintain the HR calendar: Schedule for renewals of HR services such as medical insurance, WIBA, Trainings due, leave days due, procurements due, schedules of interviews etc.
 

6. Assist in the filing of employee records and general HR related matters. Maintain and update staff records when events occur e.g. marriages, birth of children etc.
 

7. Spearhead employee safety, welfare, wellness, and health as stipulated in the Occupational Health and Safety Act.
 

8. Prepare reports such as absences, exits, etc as required from time to time.
 

Qualifications

• A Bachelors Degree in social sciences with specialization in Human Resources
• Work experience is not necessary

Competencies

• Must maintain confidentiality, use sound judgment and perform independently
• High standards of conduct
• Possess cultural and political awareness and sensitivity
• Flexible
• Excellent communication skills
• Proficiency in the use of MS Office packages

How to Apply:
 

Interested and qualified candidates are requested to submit one document as an attachment (combining the application letter and CV with at least three professional referees) by email on/before close of business on 15th April 2013 to: hr@tikenya.org
 

Please indicate ‘HR Intern’ as the subject of your email applications.
 

Do not attach your testimonials or certificates.
 

Only shortlisted candidates will be contacted.

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Transparency International Administration Officer Job in Nairobi Kenya

Vacancy: Administration Officer
 

Department: Finance & Administration
 

Duty Station: Nairobi
 

Job Summary
 

Transparency International-Kenya (TI-Kenya) is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of corrupt free world. TI Kenya is an autonomous chapter in the Transparency International movement, a global coalition against corruption with which we share the knowledge and exchange ideas for the greater good of Kenya.

TI Kenya seeks to fill the position of an Administration Officer. Under the supervision of the Human Resource & Administration Officer, the Administration officer will provide general office administration services by implementing administrative systems, procedures, and policies and monitoring administrative projects and tasks to their successful completion.

Duties and Responsibilities

• Maintain TI Kenya’s contacts database. Maintain and keep updated records of TI Kenya donors, partners, coalitions, fellow CSOs etc. Disseminate information to the relevant parties at the earliest time. Research and share information and feedback from stakeholders with TI Kenya.
• Manage administration workflow. Schedule and assign administration tasks, study and implement cost reduction methods in task execution and develop reporting procedures for administration work.
• Maintain clear one on one relationships with suppliers for all services rendered by TI Kenya, schedule renewals of contracts with suppliers.
• Maintain supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies.
• Maintain accurate records of administration tasks (both past and present). Forecast scheduled appointments. This includes schedules for office cleaning, repairs, maintenance of the printers etc.
• Ensure that the office is clean, secure and safe at all times.
• Manage the TI Kenya reception area: Ensure that the reception is spotless, manage the PABX / switchboard effectively, respond to general enquiries and attend to walk in visitors, receive incoming calls and forward to relevant extensions/take messages for those absent.
• Receive and responds to all inquiries made at the reception by providing directions, instructions, promotional materials, or other general information or referring such inquiries to the appropriate persons
• Keep records of staff diaries: birthdays, absences, births etc in the staff diary.
• Ensure that all statutory deductions are remitted in time.
• Handle all incoming and outgoing mail functions; including recording of all incoming mails and cheque dispatches
• Ensure that the telephones, water and sanitation facilities are well maintained.
• Manage the travel schedule of TI Staff. This includes booking flights for staff and visitors invited to various meetings and forums. Manage the logistical challenges encountered by TI Kenya visitors travelling into Kenya.
• Make a Rota of staff meetings, take down minutes during staff meetings, circulate them and highlight action points to specific staff. Keep proper records of all staff meetings.
• Prepare administration quarterly reports: This include but are not limited to: office supplies usage, calls received and concerns noted, security reports and any other administration reports that may be required from time to time.
• Develop both self and administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolve administrative problems and challenges by coordinating the administration docket effectively, preparation of reports and analyzing data and identifying solutions to recurrent problems.
• Ensure smooth operation of all TI Kenya equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories and evaluating new equipment and techniques.
• Manage the official Transparency International email address
• Develop and implement an effective filing system for all administration tasks and procedures. (This includes sorting, batching, alphabetizing, coding, and/or placing in numerical order various documents for filing, storage, or processing).
• Schedule appointments, maintain conference room/Boardroom availability and reserve and assign motor vehicles and other equipment to staff.
• Prepare and process memos for administration services offered. Ensure that bills, invoices, receipts, statements, checks, and other financial requirements are in order.

Required Qualifications

• Bachelors degree in Business Administration or related field.
• At least two years progressive Administration experience in a busy office.

Competencies

• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of general office machines and telephone system
• Valid driving License
• High degree of discretion in dealing with confidential information
• High degree of flexibility

How to Apply:
 

Interested and qualified candidates are requested to submit one document as an attachment (combining the application letter and CV with at least three professional referees) by email on/before close of business on 15th April 2013 to: hr@tikenya.org
 

Please indicate Administration Officer as the subject of your email applications.
 

Do not attach your testimonials or certificates.
 

Only shortlisted candidates will be contacted.

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Trianum Hospitality Restaurant Supervisor and Front Desk Agent Jobs in Kenya

Trianum Hospitality is a boutique hospitality consulting and management firm that manages a number of high quality, fully furnished and serviced apartments and boutique hotels in multiple locations across the country.  

We are seeking to fill the following positions:

Restaurant Supervisor

Scope and General Purpose:
 

Overall responsibility to supervise and control the restaurant and bar

Skills and experience:

• Diploma or Degree in Food & Beverage Service or related qualification
• 1 to 2 years experience in a supervisory role in a fine dining restaurant or the F&B department of a hotel or resort is a must.
• Proficiency of Micros, SunSystems, Microsoft Office Excel, Word and Outlook.
• Highly organized and attentive to detail
• Outgoing, pleasant personality

Roles:

• Responsible for scheduling staff work hours, working stations, shifts and other restaurant activities,
• Ensuring that table appointments, including flower arrangements, are impeccable and that tables are set correctly, all stations have their correct mise-en-place. 
• Maintain all areas of the restaurant to appropriate sanitation standards,
• Keep appropriate records,
• Ensure that all stocks and supplies are timeously requested, correct stock levels maintained and stored under optimum conditions.

Front Desk Agent

Skills and experience:

• Diploma in Front Office Management or related qualification
• Proficiency of any hotel operating systems, Microsoft Office Excel, Word and Outlook
• Prior experience in a boutique hotel or five star hotel will be highly advantageous

Duties:

Reception/Cashiering

• To greet the customer and identify his/her specific reservation.
• To register the guest, ensuring that the necessary details are obtained, i.e. name in full, address, whether company or private booking, special rate, allowances, VIP, charge details, nationality, passport number, etc.
• To allocate rooms according to reservations list, ensuring that this is what the guest has booked, both in terms of the room itself and the rate to be paid.
• To update occupancy list and ensure all departments, particularly restaurants, are notified of the tariff entitlements.
• To complete shift handover book with all necessary information to ensure smooth transitions between shifts.

Telephones

• To answer all incoming calls politely and take messages or direct the call accordingly

Guest Relations

• To assist all in-house guests with locating hotel facilities and answer any questions that the guests may have
• To deal with all guests complaints quickly, politely and promptly
• To assist all conference guests with use of meeting room and office machines and equipment as required.
• To ensure that all services utilized are correctly billed in the system
• Perform other tasks as necessary in order to achieve the operational and financial goals of the organization

If you posses the necessary qualification and experience, please send a cover letter and updated CV indicating why you are the most suitable candidate for the role to hr@trianum.co.ke.

Director – Legal & Operations
Trianum Hospitality Limited
hr@trianum.co.ke

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CocaCola Sabco Trade Marketing Executive Job in Kenya

CocaCola Sabco

Trade Marketing Executive 

1 Position
 

The role of Trade Marketing Executive (TME) is to develop and execute channel marketing activities that culminate in superior brand experiences for customers and consumers, resulting in increased brand conversion at the POP and revenue growth.
 

Responsibilities
 

Reporting to Trade Marketing Manager, the successful candidate’s main responsibilities will be:

• Develop the Dukas/Kiosks/Vendor Channel and implement activation models including merchandising and promotional guidelines based on market evaluation, competitor knowledge and industry best practices
• Contribute to the marketing planning processes by providing insights to guide activation and investment decisions, and delivering greater sales performance through tailored solutions
• Ensure that robust evaluations are conducted in order to analyze effectiveness of investments, thus improving the ROI
• Ensure all trade marketing information and reports including cycle plans are up to date, accurate, and provided in a timely fashion
• Coordinate and implement marketing programs that increase their company’s brand presence and market share, and improve customer satisfaction

Selection Criteria
We are interested in candidates with following qualifications;

1. First Degree from a recognized University (Business Studies – with a Bias in Sales & Marketing) Professional Courses in Marketing – CIM will be an added advantage
2. 3-5 years experience as a trade marketing representative in another FMCG company, preferably one which has a trade marketing approach
3. Skilled in presentations, PowerPoint and Excel
4. Good interpersonal, relationship building skills
5. Strong planning, organization and time management skills
6. A self starter who is able to get things off the ground with minimal supervision

Interested Candidates should send their applications to;
 

Country Human Resources Manager
Airport North Rd. Embakasi, 

P.O. Box 18034 00500, 

Nairobi.
 

Closing date for receiving the applications will be 14th April 2013
 

Only successful applicants will be contacted for interview.

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Oxfam Livelihoods Programme Intern Opportunity in Nairobi Kenya (KShs 30K)

Job Title: Livelihoods Programme Intern
 

Duration: 1st May – 31st October 2013
 

Location: Nairobi, Kenya
 

Job Family: Programmes
 

Reporting lines: Reports to Regional Livelihoods Adviser
 

Internship Allowance: 30,100.00 Ksh per month
 

Purpose
 

The HECA Food Security and Livelihoods Framework, developed and signed off by OGB country programmes in July 2012, sets out the ambitions to achieve improved food security and livelihoods for poor women and men across the region.

 The Framework is being implemented through country long term and humanitarian programmes, as well as Oxfam’s work on resilience, markets, and private sector. 

The Regional Centre (RC) provides support to country programmes to help them achieve the ambitions set out in the framework through translating it into strategies, programme approaches 

Role Description
 

The post-holder will support key activities to help implementation and review of the Oxfam Livelihoods Framework across the HECA region including a review of progress made on the Framework, gathering regional learning contributing towards improved programming, and feeding into regional / global initiatives (e.g. the global resilience initiative and development of markets approaches).

Responsibilities
 

1. Development of Toolbox and Guidelines for Livelihoods Programmes

• Consolidate existing Oxfam tools from across into a tool-kit for HECA livelihoods programming
• Develop a central depository of tools for HECA livelihoods programme staff that is easy to access and update
• Create a ‘map’ or index of tools, when to use them, an where additional information is accessible
• Communicate about the toolbox to programme staff
• Identify gaps in existing tools
• Propose possible external tools to fill gaps and strategies for developing new tools

2. Support review of HECA Livelihoods Framework

• Organise livelihoods review meeting (June / July 2013) including all logistics and administrative support for the meeting
• Support development of the agenda for the meeting
• Develop and implement a communication plan around the Livelihoods meeting

3. Develop and maintain a ‘consultant’ database and assessment check-list

• Work with others to develop the best structure for the database (logistics, HR)
• Liaise with advisers and livelihoods staff across the region to identify consultants

4. Contribute to at least one regional research project

Personal development
 

The intern will receive exposure to and experience of:

• Markets based approaches, livelihoods and food security programming;
• Approaches to resilience;
• Event organisation;
• Working with up to eight countries in the HECA region
• Working in a major international NGO

The intern will be assigned full responsibility for one project, and receive one technical training during his / her internship with Oxfam. 

He / she will also participate in team / departmental meetings, and receive a full induction into Oxfam in HECA.
 

Reporting and relations
 

The Livelihoods Intern will report to the Livelihoods Change Lead. Other key relationships include regional advisory staff, country programme managers / officers and Oxfam support staff, and key contact points at OGB headquarters in Oxford.

Skills & Competencies

• Minimum BSc in related subject and one year work-experience, else Master’s level education.
• Excellent organisational and administrative skills
• Excellent communications skills.
• Shows initiative and able to work independently on assigned task
• Knowledge of or keen interest to learn about Livelihoods, Resilience or Private sector engagement
• Agrees with markets based approaches to programming.

If you think you can deliver in this role please submit your application and CV including a day time contact by via hecajobs@oxfam.org.uk indicating Livelihoods Intern HECA in the Subject line.
 

The closing date is 16th April 2013. 

Only shortlisted candidates will be contacted.
 

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