Makueni County Senior Records Management Officer Job in Kenya

Republic of Kenya
 

Government of Makueni County
 

Makueni County Public Service Board

Makueni County Public Service Board wishes to recruit competent and qualified persons to fill the following positions in accordance with Article 176 of the Constitution of Kenya 2010 and Sections 45, 50 and 51 of the County Government Act No. 17 of 2012.

Senior Records Management Officer

JG M 

1 Post

Reporting to the Director, Human Resource, the Officer will be responsible for the following:

• Storing, arranging, indexing and classifying records;
• Facilitating the development of filing systems, and maintaining these to meet administrative, legal and financial requirements;
• Devising and ensuring the implementation of retention and disposal schedules;
• Responsible for overall record keeping and Management
• Developing Records management policy and implementing the same.
• Developing and managing the Registry.
• Advising on proper ways of disposing documents that have outlived their usefulness.
• Assisting the Government in developing best practice record Management procedures and ensuring that they are adhered to.
• Ensuring proper, secure and computerized storage of documents for easy retrieval.
• Overseeing the management of electronic and/or paper-based information;
• Designing, setting up, maintaining, reviewing and documenting records systems;
• Identifying the most appropriate records management resources;
• Advising on and implementing new records management policies and classification systems;
• Providing a policy framework to guide staff in the management of their records and use of the employer’s records system;
• Ensuring compliance with relevant legislation and regulations;
• Managing the changeover from paper to electronic records management systems;
• Preserving corporate memory and heritage;
• Responding to internal and/or external information enquiries;
• Advising on complex legal and regulatory issues, often involving difficult judgments in controversial areas such as the Freedom of Information Act and other national or County legislation;
• Training and supervising records staff;
• Advising staff in other departments on the management of their records and information
• Performing other duties that may be assigned from time to time by the immediate supervisor.

Qualification / Requirements

• Be a Kenyan citizen
• A bachelor’s degree in Information Science / Records Management.
• Master’s degree in related field will be an added advantage.
• Must have served as a Senior Records Management officer for 7 years.
• Must demonstrate professional competence and administrative ability in handling records.
• Good interpersonal skills.
• Good knowledge in Computer applications.
• Satisfy Chapter six of the constitution of Kenya 2010

How to Apply

Written applications enclosing CV, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;

The Secretary
Makueni County Public Service Board
P. O. Box 49 - 90300
Makueni

Visit: www.makueni.go.ke

Or delivered by hand at the reception desk at Makueni County Public Service Board Offices located past Makueni Girls, Opposite Wote Technical Training Institute.

Closing date is Friday 5th December, 2014

Note:
 

(i) All applicants are required to obtain clearance from the following Institutions;

• The Criminal Investigation Department (CID).
• The Higher Education Loans Board (HELB).
• The Kenya Revenue Authority (KRA).
• The Ethics and Anti Corruption Commission (EACC).

(ii) Only shortlisted candidates will be contacted.

(iii) Shortlisted candidates will be required to produce their original National Identity cards, Certificates and the above clearances during interviews.

(iv) The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other marginalized persons are encouraged to apply.

(v) Affirmative action as stipulated in the constitution shall be applied.

(vi) The salary and benefits attached to each post are as advised by the Salaries and Remuneration Commission.

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APDK Records Officer / Data Clerk Job in Nairobi Kenya

The Association for the Physically Disabled of Kenya (APDK) is a Public Benefit Organization providing Rehabilitation Health care services to Persons with disabilities in collaboration with Government line Ministries in Health, Education and Social Security and Development in Kenya. 

The Organization has branches in Mombasa, Nairobi, Kisumu, Nakuru’ Eldoret, Kisii, Busia, Siaya, Machakos and Embu with support to 32 Counties. 

We wish to recruit a Records Officer / Data Clerk to be based at APDK National office Headquarters in Nairobi.

Duties include but are not limited to: 

• Maintain a detailed database of appliances issued to clients via various funds availed by donors to APDK. 
• To coordinate the generation of donor reports by maintaining up-to-date spread sheets on items donated to various needy clients through APDK branch networks.
• Maintain proper and up-to-date records of all clients sponsored for auditing purposes. 
• Work closely with the production department, stores and accounts to make sure items produced and issued a duly recorded and invoiced. 
• Review documents submitted for donor funding and confirm all necessary information is captured before final submission.
• Visit fields and reconcile all information on production of assistive devices. 
• Work under the supervision of Monitoring and Evaluation officer in consultation with the National Programs Manager.

Required Qualifications:

• A Diploma in Social development, health records and information systems or any other relevant qualification.
• Minimum 2 years experience in a related field. 
• Above average knowledge of the use of excel spread sheets , Microsoft word, Access, outlook and sage accounting programme will be an added advantage. 
• Able to work with minimum supervision and meet strict deadlines in reporting to management.
• Able to work independently and as a team.

Persons with Physical challenges are encouraged to apply.

Applications with CV, three references, current and expected remuneration to be submitted to:

National Director/CEO,

The Association for the Physically Disabled of Kenya (APDK),

P O Box 46747 – 00100, 

Nairobi

Waiyaki Way – opposite ABC Place/Oilibya Petrol Station

So as to reach him not later than 7th October 2014

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NCCK Jumuia Friends Hospital Kaimosi Medical Records Officer Job in Kenya

National Council of Churches of Kenya, an umbrella organisation for Protestant Churches and Christian Organisations registered in Kenya, invites applications from interested and suitably qualified candidates, to fill the following position in our Jumuia Hospital:

Medical Records  Officer, Jumuia Friends Hospital, Kaimosi

Ref: MRO – JFHK 

Reporting To: Medical Administrator

Job Responsibilities:

• Ensuring sufficient data collecting tools are availed to the hospital
• Collecting, compiling and storing health information data from the hospital.
• Processing  and summarizing the data into meaningful weekly, monthly, quarterly and annual reports
• Conducting on - job training for the record clerks in the hospital
• Identifying  gaps and suggesting  ways of improving records and sharing of program data
• Designing and reviewing monitoring and evaluation tools used by the program sectors.

Minimum Qualifications

• Certificate in Health Information from a recognized medical training college
• At least 2 years’ experience in a similar position

Other competencies

• Computer Literate

Qualified and interested candidates should download the NCCK Job Application Form (Click Here to Download), fill it out and send it via email to  recruitment@ncck.org before 5.00 p. m. on 23rd September 2014.  

Only shortlisted candidates will be contacted.

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Airworks Kenya Aviation Technical Records Officer Job Vacancy

Position: Aviation Technical Records Officer 

Reports to the Quality Control Manager 
 

Brief Description: Compile and maintain sound, reliable, efficient and up to date aircraft / component records for reliability and aircraft safety to enhance aircraft operations and maintenance scheduling demands as per Airworks Kenya Limited, KCAA & TCAA requirements.
 

Detailed Description:

• Managing the company Aircraft maintenance programme, generation of work packs,  Preparation of all documents relevant to aircraft maintenance and management of the same upon completion
• Receive, compile and accurately update records in the Company MRO system to reflect all aircraft defects, flight hours/cycles and component changes for tracking aircraft and component history and availability to other users and departments.
• Compile, update and monitor all hard time components as listed in the Approved Maintenance schedule to facilitate aircraft maintenance planning.
• Prepare and distribute monthly aircraft and engines utilization status reports /projections to facilitate maintenance Planning.
• Compile and update aircraft logbooks as per laid down procedures to facilitate Certificate of airworthiness renewals, and engine & propeller maintenance and repairs.
• Prepare aircrafts and components flight hour/cycles and send/provide to contracted parties such as owners, Lessors and maintenance providers.
• File all completed aircraft maintenance documents and regularly transfer the same to technical archives for safe custody in accordance with the KCAA &TCAA requirements.
• Auditing aircraft technical logs, Document Archiving & Any other duties related to Aircraft technical records & planning

Qualifications and Experience

• Diploma in Aeronautical Engineering.
• Over three years proven experience in the same capacity in a busy organization. Other relevant work experience will still be considered
• Proficiency in use of computer packages and conversant with electronic technical records systems
• Conversant with applicable KCAA & TCAA regulations

Additional Details

• Good interpersonal and communication skills
• Be a team player
• Sensitive to details
• Ethical
• Precise data collection
• Well Organized
• Time conscious
• Able to work under minimum supervision

Send your application,CV and attach all the necessary documents t to info@airworks.co.ke

Deadline 27th Feb 2014

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Chai Sacco Marketing Manager, Marketing Officer, Accountant, Records Officer and HR Officer Jobs in Kenya

Chai Sacco Society Limited is looking for self-driven and result-oriented persons to fill the following positions.

1) Business Development and Marketing Manager 

1 Position
 

Reporting to the Chief Executive Officer, the position is responsible for developing and implementing marketing and business development strategies.
 

Key Tasks

• Undertake Product research and business development strategies.
• Drive all membership development services to enhance loyalty, retention and growth,
• Develop and implement membership drive strategies according to market trends and member demands;
• Coordination of public relation activities
• Promotion of the Society’s services and image

Job Requirements

• Bachelor of Commerce (marketing option)
• Post graduate qualifications added advantage.
• Must have attained a mean grade of C+ in KCSE
• At least 5 years experience in marketing field.
• Must be computer literate
• Must be between age of 30-40 years
• Membership to relevant professional body

2) Branch Operations / Marketing Officer 

1 Position
 

The position is responsible for deputizing the Branch Manager.
 

Key Tasks

• In charge of branch operations and marketing.
• Conducting marketing research and formulating appropriate strategies.
• Conduct customer satisfaction surveys.

Job Requirements

• Bachelor of Commerce/Business Administration
• Must have attained a mean grade of C+ in KCSE
• At least 3 years experience in a financial institution.
• Must be computer literate
• Must be between age of 28-35 years

3) Accountant

1 Position
 

Reporting to the Manager – Accounts Receivable, the position is responsible for effective debt collection.
 

Key Tasks

• Follow up debts and non-performing loans
• Reconciliation and validation of members remittances
• Advice on our credit and debt collection policy

Job Requirements

• Degree in Finance/Accounting/Business
• CPA(K)or ACCA
• At least 3 years experience in financial institution.
• Must be computer literate
• Age between 30-40 years
• Ability to work with minimum supervision.

4) Records Officer III 

1 Position
 

Reporting to the Records Officer I, the position is responsible for efficient management of Society’s records.
 

Key Tasks

• Management of records movement, filing, storage and archiving
• Maintenance and updating of members register

Job Requirements

• Diploma in records and archives management.
• Must have attained a mean grade of C+ in KCSE
• Must be computer literate
• 3 years experience in related field
• Age 25-30 years
• Ability to work with minimum supervision.

5) Human Resources & Administration Officer II 

1 Position
 

Reporting to the Chief Executive Officer, this position is responsible for providing efficient and effective human resource and administrative support services.
 

Key Tasks

• Coordinating staff recruitment
• Coordinating performance management
• Management of staff discipline matters
• Management of staff records
• Management of staff training & development
• In charge of stores management and controls
• Development of staff welfare policies and procedure

Job Requirements

• A degree in social science.
• Higher diploma in human resource management
• Masters degree in human resource management (added advantage)
• 5 years experience in human resources department
• Age 30-40 years
• Must be computer literate
• Must demonstrate good communication and interpersonal skills.

Interested candidates who meet the above qualifications may send their applications enclosing detailed CV, copies of their certificates and testimonials, names of three referees, current and expected remuneration and daytime telephone contacts so as to reach the undersigned not later than Friday 17th May 2013
 

The position being applied should be clearly indicated on the envelope.

Chief Executive Officer,
Chai Sacco Society Limited
P.O Box 278-00200,
Nairobi
 

Only shortlisted candidates will be contacted.

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MCK InternaI Auditor, and Records Assistant Jobs in Kenya

The Media Council of Kenya is an independent national institution established by the Media Act, 2007 as the leading institution in the regulation of media and in the conduct and discipline of journalists. 

The Council seeks to fill the following vacant positions:

Internal Auditor- MCK/VA/1

Overall Purpose of the Position

 
To review company operations and controls, risk management processes and compliance with
prescribed policies, procedures and regulations.

Responsibilities:

• Working with management to assess institutional risks and developing an audit plan that considers the results of the risk assessment.
• Evaluation and verification of final accounts before presentation to the Board of Directors and act as Secretary to the Board Audit Committee.
• Evaluating institutional controls to determine their effectiveness and efficiency (systems audit).
• Special audit on specific areas out of management requests.
• Evaluating the budget and assess its overall effectiveness to the organization.
• Coordinating work with external auditors, for compliance and follow-up on the implementation of the audit recommendation.
• Determining the level of compliance with internal policies and procedures and government regulations.
• Recommending improvements to controls, operations, and risk mitigation resolutions.
• Performing management advisory services as requested by the management.
• Coordinate and conduct the audit of receipts and payments.
• Continually monitor the effectiveness of internal control systems.
• Make follow-up of implementation of audit recommendations.

Academic/Professional Qualifications

• Bachelor of Commerce degree in Accounting, Business or Finance option.
• Must have at least CPA (K) or its acceptable equivalent.
• Three (3) years working experience in a busy audit firm. Experience in a parastatal or Government body will be an added advantage.
• Be proficient in any of the automated accounting computer packages such as pastel, Quick Books, ERP systems (SAP, Navision) etc.

Records Assistant - MCK/VA/2

Responsibilities:

• Classifying and recording publications to create a sound registry for the Council.
• Assisting ¡n the development of an efficient record keeping for the Council.
• Ensuring security of files and documents and renewing of the files covers.
• Ensuring proper handling of documents, pending correspondence and follow ups.
• Receiving and dispatching letters and maintaining related registers.
• Filling all Council correspondence appropriately to enable easy retrieval.
• Retrieving of all files when required.
• Carrying out records disposal.
• Archiving all the Council files as necessary.
• File coding and maintaining an index of all records including archived records.

Academic/Professional qualifications

Applicants for this position should possess at least:

• A Higher Diploma in Archives/Records Management! Library Services.
• Two years of relevant experience.
• Computer Literacy.
• Knowledge of an electronic document management system (EDMS) will be a high advantage.

Applicants meeting above qualifications should send their applications giving full details of their age, qualifications, experience, present and expected remuneration, full contact address including daytime telephone number, detailed C.V, copies of certificates and testimonials and contact details of three referees.

Applications should indicate position applied for including the reference number and addressed
to:

The Chief Executive Officer
Media Council of Kenya
RO. Box 43132- 00100
NAI ROBI

Applications can also be sent via E-mail: recruit@mediacouncil.or.ke
Or hand deliver applications to: 

Media Council of Kenya, 

Ground Floor, 

British American Insurance Centre at Mara/Ragati Road Junction in Upper Hill. 

So as to reach not later than 17th November 2012.

NB: Only Shortlisted candidates will be contacted and canvassing will lead to automatic disqualification.

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MCK InternaI Auditor, and Records Assistant Jobs in Kenya

The Media Council of Kenya is an independent national institution established by the Media Act, 2007 as the leading institution in the regulation of media and in the conduct and discipline of journalists. 

The Council seeks to fill the following vacant positions:

Internal Auditor- MCK/VA/1

Overall Purpose of the Position

 
To review company operations and controls, risk management processes and compliance with
prescribed policies, procedures and regulations.

Responsibilities:

• Working with management to assess institutional risks and developing an audit plan that considers the results of the risk assessment.
• Evaluation and verification of final accounts before presentation to the Board of Directors and act as Secretary to the Board Audit Committee.
• Evaluating institutional controls to determine their effectiveness and efficiency (systems audit).
• Special audit on specific areas out of management requests.
• Evaluating the budget and assess its overall effectiveness to the organization.
• Coordinating work with external auditors, for compliance and follow-up on the implementation of the audit recommendation.
• Determining the level of compliance with internal policies and procedures and government regulations.
• Recommending improvements to controls, operations, and risk mitigation resolutions.
• Performing management advisory services as requested by the management.
• Coordinate and conduct the audit of receipts and payments.
• Continually monitor the effectiveness of internal control systems.
• Make follow-up of implementation of audit recommendations.

Academic/Professional Qualifications

• Bachelor of Commerce degree in Accounting, Business or Finance option.
• Must have at least CPA (K) or its acceptable equivalent.
• Three (3) years working experience in a busy audit firm. Experience in a parastatal or Government body will be an added advantage.
• Be proficient in any of the automated accounting computer packages such as pastel, Quick Books, ERP systems (SAP, Navision) etc.

Records Assistant - MCK/VA/2

Responsibilities:

• Classifying and recording publications to create a sound registry for the Council.
• Assisting ¡n the development of an efficient record keeping for the Council.
• Ensuring security of files and documents and renewing of the files covers.
• Ensuring proper handling of documents, pending correspondence and follow ups.
• Receiving and dispatching letters and maintaining related registers.
• Filling all Council correspondence appropriately to enable easy retrieval.
• Retrieving of all files when required.
• Carrying out records disposal.
• Archiving all the Council files as necessary.
• File coding and maintaining an index of all records including archived records.

Academic/Professional qualifications

Applicants for this position should possess at least:

• A Higher Diploma in Archives/Records Management! Library Services.
• Two years of relevant experience.
• Computer Literacy.
• Knowledge of an electronic document management system (EDMS) will be a high advantage.

Applicants meeting above qualifications should send their applications giving full details of their age, qualifications, experience, present and expected remuneration, full contact address including daytime telephone number, detailed C.V, copies of certificates and testimonials and contact details of three referees.

Applications should indicate position applied for including the reference number and addressed
to:

The Chief Executive Officer
Media Council of Kenya
RO. Box 43132- 00100
NAI ROBI

Applications can also be sent via E-mail: recruit@mediacouncil.or.ke
Or hand deliver applications to: 

Media Council of Kenya, 

Ground Floor, 

British American Insurance Centre at Mara/Ragati Road Junction in Upper Hill. 

So as to reach not later than 17th November 2012.

NB: Only Shortlisted candidates will be contacted and canvassing will lead to automatic disqualification.

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Senior Accountant and Records Officer Jobs in Kenya

The Commission on Administrative Justice (Office of the Ombudsman) is an Independent Constitutional Commission established under section 59 of the Constitution of Kenya.

Its core mandate is to investigate any conduct in state affairs, maladministration, complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive conduct in the Public Sector, and to generally ensure compliance with the tenets of integrity, good governance and responsiveness.

In order to deliver on its mandate, the Commission wishes to fill the following key positions with suitably qualified candidates:

Senior Accountant

 

Job Grade CAJ 9
No. Of Posts: 1
Reports To: Finance Manager

Key Tasks
Duties and responsibilities will entail:-

• Maintaining proper records of accounts
• Preparing the financial reports;
• Providing monthly reports on expenditure to the management;
• Examining the financial records and collecting information when preparing reports to processing payments in accordance with the public financial accounting procedures;
• Ensuring that the Commission complies with statutory payments;
• Carrying out bank reconciliation;
• Ensuring compliance with legal, statutory and professional regulations;
• Liaising with Treasury and the Central Bank for Exchequer releases.

Person Specifications
For appointment to this position, a candidate must:-

• Have Bachelor degree in any of the following disciplines: - Commerce, Accounting or Finance from a recognized institution.;
• Have professional qualification as CPA, ACCA; CPA(K)
• Be proficient in computer applications;
• Have excellent interpersonal, presentation and communication skills;
• Be fluent in both English and Kiswahili;
• Meet the requirements of Chapter 6 of the Kenya Constitution; and
• Be a citizen of Kenya.

Senior Records Management Officer

Job Grade CAJ 9
No. Of Posts: 1
Reports To: Director, Finance & Administration

Key Tasks
Duties and responsibilities will entail:-

• Managing the Commission’s Records and Information Management Unit;
• Creating an effective records management system to facilitate quick retrieval;
• Developing and implementing an effective records tracking system;
• Designing and implementing records classification criteria
•  Ensuring safety and security of the Commission’s records;
• Advising the Commission on disposal of records
• Receiving, sorting and classifying incoming mail.
•  Conducting regular records audits.;
• Supervising staff working under him/her.

Person Specifications
For appointment to this position, a candidate must:-

• Have served for at least three (3) years in record management related areas;
• Have Diploma in Records Management from a recognized institution;
• Be proficient in computer applications;
• Have excellent interpersonal, presentation and communication skills;
• Be fluent in both English and Kiswahili;
• Meet the requirements of Chapter 6 of the Kenya Constitution; and
• Be a citizen of Kenya.

Interested candidates are requested to submit their application together with a up to date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and mail contacts of three (3) referees who must be familiar with the candidates previous work experience.

Applications should be addressed as detailed below and be sent by post or hand delivered to the Commission offices situated on the 6th Floor of the Prime Minister’s Building, to be received not later than 5.00pm on Friday 19th October, 2012.

The envelope to be addressed as follows:-

The Commission Secretary
Commission on Administrative Justice
6th Floor, prime Minister’s Building
Harambee Avenue
P.O. Box 20414-00200
Nairobi

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