Reporting
to:
Programme Director Horn of Africa
Contract duration: 6 months with possibility for extension
Base: North Eastern Province Kenya with extensive travel throughout
Kenya and Somalia
Start date: immediate
Fee range: 3500 - 4000 USD/Month - depending on experience
The MENTOR Initiative is a “not for profit”, charitable, non-governmental
organisation devoted to reducing death and suffering from malaria in humanitarian
crises. The MENTOR Initiative is currently providing ongoing emergency support
to the most vulnerable communities in Haiti, Liberia, Angola, Kenya, Somalia,
the Central African Republic and Eastern and Southern Chad.
The Financial Co-ordinator for the Horn of Africa emergency programmes will
work to provide financial support to the MENTOR technical team with other
specialism’s including malaria case management, vector control, malaria
prevention, and IEC/BCC.
This post will work with MoH, UNHCR, other UN agencies, NGO and FBO teams to
help ensure that all vulnerable IDP and refugee populations in target areas
have access to quality malaria case management and prevention. This will be
achieved through support to the Kenya and Somalia programs from a Kenya based
office (providing distance support to Somali operations).
The responsibilities of this post include the following.
The Financial Coordinator will be responsible for financial, administrative and
human resources support to The MENTOR Initiative Horn of Africa (HoA) Emergency
Response Programme and will work under the direct line management of the
Programme Manager (PM HoA) and in collaboration with other members of the
MENTOR Initiative team to ensure smooth functioning of all programs.
Financial Coordination
- Ensure
good quality finance and administration systems as per the standard MENTOR
Initiative guidelines are set up and functioning in the programme
- Ensure
accounting for all grants and in accordance with the grant agreement(s)
- Prepare
monthly electronic and paper reports on expenditures against the project
budget(s) and send these together with all hardcopy receipts and other
expenditure-related paperwork, including bank statements, to the MENTOR
Initiative HQ
- Ensure
compliance to all Grant agreements for financial reporting and
procurement.
- Ensure
field level compliance to all legal aspects of the grant agreement
- On
the basis of internal cash available and planned expenditure, send monthly
requests for cash (RCA) to the MENTOR Initiative HQ.
- Prepare
monthly request for cash (RCA) and electronic as well as paper version of
payroll to MENTOR Initiative HQ.
- Supervise
and provide training to the local administrator in the MENTOR Initiative
finance and administration procedures.
- Ensure
that all members of the MENTOR team are trained and respect the Finance
and Administration procedures.
- Responsible
for payment of all local team members including daily workers when
necessary
- Responsible
for distributing ICLA and security cash (when required) to international
team members as well as reimbursement of approved expenses
- Set
up and maintain a MENTOR bank account in the programme country
- When
required, assist with the preparation of new proposals and budgets
Administration
- Follow
up on all rental agreements including the MENTOR Initiative house(s),
office(s), and vehicles, etc. and renew rental agreements when necessary
- When
necessary, follow-up on the MENTOR Initiative’s registration in country
with the Ministry of Foreign Affairs and other local actors
- Assist
the PM HoA with any other administrative tasks as required
Human Resources
- Directly
responsible for all administrative aspects of local staff management and
recruitment. This includes set up of non-technical job descriptions and
assisting with the editing of technical job descriptions, posting adverts,
organizing interviews, etc.
- Ensure
that standard salary scale and per diem polices are in place and updated,
upon validation from MENTOR HQ, regularly.
- Ensure
compliance with all local government taxation and labour regulations
concerning employment contracts.
- Ensure
that national staff adheres to The MENTOR Initiative contracts, policies
and internal rules.
- Ensure
that international team members respect internal rules and policies in
relation to the management of national staff under their responsibility.
Programme Support
- Assist
the PM HoA with writing of Memorandums of Understanding
- When
required, represent the MENTOR Initiative in external coordination
meetings
- At
the request of the PM HoA, provide finance/admin and/or human resources
support during field or assessment missions.
Other
- From
time to time and as requested work with MENTOR Initiative HQ to share best
practice across the organization.
- Includes
the possibility of transfer to another similar post in another MENTOR
Initiative country programme within the period of this contract agreement.
- Any
other duties as may be assigned by the PM HoA and agreed with the
Director.
Please
send a CV and letter of interest to personnel@mentor-initiative.net
No CV only applications will be considered
4:19 PM
maboko
