Grants Manager Job in Kenya - The State University of New York (Kenya)

The Parliamentary Strengthening Project, funded by the US Agency for International Development (USAID) and the British Department for International Development (DfID), and implemented by the State University of New York’s Centre for International Development, seeks qualified candidates for the position of Grants Manager.

The Project works in partnership with the National Assembly to support Parliament’s various institutional development activities. The successful applicant, to be based in the Nairobi SUNY Kenya office, will report to the SUNY Kenya’s Deputy Chief of Party.

Functions and Requirements of the Position: The Grants Manager will manage a small grants programme that SUNY is undertaking to enable Kenyan civil society organisations support the work of the Kenya Parliament.

The Grants Manager will:-

• Oversee the grants review and selection process, ensure selected projects meet their contractual obligation to deliver quality services according to USAID regulations and requirements, and report results across the program to USAID and other stakeholders.
• Provide management leadership for the grant award process, including development of Requests for Applications (RFAs), coordinate and participate on the proposal review panel to score and select grant recipients to ensure they meet the objectives and comply with USAID rules and regulations.
• Coordinate the procurement process with the Finance Department to issue the grant awards and serve as principal contact for all grant applicants and other potential partners, develop RFAs, frequently asked questions (FAQs), document and respond to additional requests for information.
• Supervise and serve as the liaison between the grantee organizations and the USAID Parliamentary Strengthening Program to ensure contractual obligations for the projects are met and to process contractual actions such as deliverables, and modifications.
• Coordinate the financial reporting process when each grantee project submits requests for reimbursements, and reports financial status, monitoring and evaluation data and a narrative report on progress.
• Will conduct site visits to selected grantee organizations to directly observe project implementation, provide project management support, train grantees on USAID rules and regulations
• Compile and report information which is shared with USAID on a quarterly basis and is utilized to fulfil regular information requests from other government agencies or offices.
• Maintain the operations manual to document the process for each grant cycle. Compile and organize all grant materials.
• Organize and maintain all project documents and files related to grant process and individual grantee activities.
• Maintain and update specific project and related correspondence files, tracking and status sheets, and databases.
• Assume additional responsibilities of a programmatic/financial/administrative nature as position may require.
• The incumbent will carry out any other duties as assigned by the Deputy Director.

Desired Qualifications

• A university degree in Finance and/or Accounting with a CPA (K)
• At least 5 year(s) of relevant experience required in program management and support, ideally including managing a grants program.
• Thorough knowledge of and at least three (3) years experience working with, USAID rules and regulations.
• High level computer literacy with excellent knowledge of word processing and spread sheet software applications required (MS Word; MS Excel).
• Ability to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness;
• Excellent interpersonal, verbal and communication skills combined with problem-solving skills; Proven ability to concurrently handle and prioritize multiple tasks for multiple projects; excellent organizational skills and attention to detail;
• Excellent communications skills, including writing and editing facilities;
• Strong cross-cultural and interpersonal skills;
• Ability to interact effectively, and with tact, with a variety of people and organizations;
• Strong financial management skills, knowledge of auditing practices and principles required.

To Apply:

Prepare a one-page cover letter summarizing your interest in and qualifications for the position you are interested in and append a brief CV. Forward this by email to suny@sunykenya.org addressed to The Country Director, Parliamentary Strengthening Project, SUNY Kenya. Applications will be accepted until 21st December, 2011 at 12.00 noon.

Following application reviews, short-listed candidates will be notified.

Only those who qualify for this high level position should apply.

No phone calls please.

Any form of canvassing will lead to automatic disqualification.

As there is a high number of applications expected for this position, please consider your application unsuccessful if you do not receive a response from us.

Read More

ICAP of Columbia University Accounts Assistant Job in Kenya

ICAP of Columbia University is working in partnership with the Ministry of Public Health and Sanitation and the Ministry of Medical Services to strengthen HIV Care and Treatment services at provincial and district health facilities.

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC).

Applications are invited for the positions of Accounts Assistant to be based in Nairobi

Overall Function

Under the supervision of the Finance Manager, to assist the day to day accounting and financial activities and offer support on implementation of organization’s accounting policies and procedures, posting of Data into QuickBooks together with preparing all payments.

Key Responsibilities

1. Cash accounting & management

• Maintain and control Petty cash.
• Validate invoices, code all expenses, prepare payments for suppliers and calculate any tax due to the Government.
• Calculate all monetary commitments monthly.
• Ensure that all cash expenditures are approved by the Finance Manager and/or the departmental head.
• Run day to day bank errands.

2. Financial reporting

• Photocopying and scanning all monthly FFR support documents for reporting to the donor.
• Properly and consistently file all financial reports and support documents.
• Ensure proper filing of all financial reports and support documentation for all cash and disbursements is well done.
• Assist in posting QuickBooks transactions

3. Preparation of the Financial Statements and External audits

• Facilitating all audits

4. Administration

• Review the cheque register to ensure that cheques are dispatched to suppliers.
• Promptly submit all payroll statutory deductions other tax returns due to the relevant authorities
• Maintain the asset/inventory register.
• Track and record supply of materials procured for sites.
• Any other duties as may be assigned by the Country Director and/or Department head.

Requirements

• Minimum CPA (K)
• Proficiency in the use of accounting software
• At least 3 years’ experience in a similar position

All applications including a current CV (attachments bearing both your names and the job title), telephone number and referees should be sent to the HR and Administration Manager, ICAP icap.vacancies@gmail.com on or before 9th December 2011.

Only shortlisted candidates will be contacted.

ICAP is an Equal Opportunity Employer

www.columbia-icap.org

Read More

Nairobi Java House General Manager Kenyan Job

Dynamic People Consulting is recruiting for a General Manager for Nairobi Java House.

Nairobi Java House is a family-oriented restaurant and coffee house based in Nairobi, Kenya.

It is a fun, passionate and energetic company which has grown consistently from 1999, and currently operates 18 units with 700+ staff.

To support the current operations and continued growth, Nairobi Java House seeks to appoint a General Manager.

Reporting to the Managing Director, the General Manager will oversee and ensure the consistent delivery of the highest standards of service and products to Nairobi Java House’s customers through its network of outlets.

Responsibilities:

• Coaching, counselling and developing Leaders at the Departmental and Branch Level to achieve greater sales through delivering the best quality products and service while controlling costs
• Ensuring that all units are in compliance with all local government requirements
• Providing Leadership throughout the company so that each staff member consistently meets Java’s standards of superior customer service, quality and cleanliness while embracing the culture of working in a cheerful and fun working environment
• Coordinating and implementing current operational strategies as well as new company initiatives in a timely and efficient manner
• Accountability for the effective and proper staffing of all units with qualified personnel
• Working closely with the Human Resources Manager, ensuring that there is a continuous, appropriate and effective training programme for all personnel
• Maintaining a safe and secure working environment for all units
• Ensuring that all relevant reports on the units and company are reviewed regularly and appropriate action taken to improve performance
• Working closely with the Operations Director, to will sure that Java are sourcing the highest quality products to meet company standards within acceptable costs
• Working closely with the Human Resources Manager, to ensure that the hiring and recruitment strategy is attracting the best qualified personnel at all levels within the company in a spirit of fairness and transparency
• Working closely with the Food &Beverage Manager, the Group Executive Chef and the Group Head Barista, and operating under agreed SOPs. Working closely with the same team, will continuously review and the menu offerings and look for new and innovative products that fit with the Java Brand
• Working closely with the Managing Director, the candidate will play a key and strategic role in executing new company strategies and growth plans for Nairobi Java House and its subsidiaries.

The successful candidate should have the following qualifications:

• Bachelors degree in a relevant field
• A minimum of ten (10) years of experience working for an international, multi-unit restaurant chain. Five (5) of those years must be in a Senior Management position.
• Experience working in the African market is preferred
• Experience managing a large staff complement of 500+ staff
• Proven leadership and management skills
• Ability to be forward looking and to be a strategic thinker
• Willingness to live and work in Nairobi

If you meet the above qualifications, please email your CV to Dynamic People Consulting on: executivesearch@dpckenya.com

Read More

Head of Sales Job in Nairobi Kenya

Job Title: Head of Sales

Reports To: Managing Director / Chief Operating Officer

Location: Nairobi

Closing Date: Open Until Filled

Summary

A multinational information technology company providing the complete systems solutions from conception to implementation and maintenance.

They render their services to small and large organizations worldwide and major in Banking Software, Micro Finance software, Savings Co-operative Internet Banking, Switching Software Products, Mobile Banking and other financial software products.

They encourage creativity and productivity while working closely with their customer base to create products that are functional and easy to implement.

They are looking for a high calibre individual to fill the post of Head of Sales.

S/ He will responsible for the direction and management of all sales and business development operations, including market competitiveness, pricing, compensation, and distribution and channel strategy.

This position may include responsibility for business development.

The VP Sales will drive the company’s achievement of its customer acquisition and revenue goals.

Primary Responsibilities

• Be a role model for the company culture.
• Establish compensation, training, and sales incentive programs.
• Drive the development of national, and, if appropriate, international sales strategies.
• Set budgets with the management / board and ensure it is achieved and exceeded.
• Maintain key customer relationships and develop and implement strategies for expanding the company’s customer base.
• Manage overall sales process, set appropriate metrics for sales funnel management.
• Develop pricing policies, including volume discounts and terms and conditions, for high-profile customers and channel partners.

Skills and Requirements

• At least 7 years sales experience in comparable industries, with 4 years in a senior management position.
• Ability to plan and manage at both the strategic and operational levels.
• Established contacts and relationships with potential customers and channel partners.
• Outstanding consultative selling abilities and excellent interpersonal skills with executive level customers and partners.
• Proven evangelical sales track record in a new product/new market environment.
• Ability to work collaboratively with colleagues and staff to create a results driven, team oriented environment.
• Experience with a specific sales methodology, sales funnel management.
• Experience in choosing, deploying and using marketing and sales (globally) SW applications.
• Capacity to assume more significant executive responsibilities over time.

How to Apply

Interested candidates holding the necessary requirements, good performance and / or references are encouraged to send their applications with detailed CV names and contacts of 3 referees, current telephone number and email address, to recruiter@personnelresource.com

Only short listed candidates will be contacted.

“Personnel Resource is an equal opportunity employer”

Read More