Terms of Reference: Consultancy for Organizational Capacity Development for a Save the Children Project Implementing Partner
1. Background
Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir.
We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.
Children Lead the Way’ (CLW) is a five year program financed by DFATD for $14.9 million, started in May 2011 and running until July 2016. The goal of the program is to secure the equal rights of girls and boys to protection, education, survival and health in Bolivia, Nicaragua, Peru, Burkina Faso, and Kenya.
In Kenya, the project is implemented through five partners some of who are local community based organizations hence the justification for organizational capacity development based on identified needs.
This will ensure that partner organizations have the ability to strategically position themselves and are equipped with the relevant skills for resource mobilization and continued support for children in their communities even beyond CLW project.
A Community Based Organization based in Meru who has been implementing the project will benefit from this kind of support this year.
2. Objectives of the Organizational Capacity Development
The objectives of the organizational capacity development support will be to enable the CBO:
- To understand the concept of organizational strategic planning
- To critically and professionally assess the organizational capacities/niche and support with ways to identify a focus area
- To have a better understanding of resource mobilization strategies and funding opportunities
- To acquire skills for proposal development
- With the help of the consultant to develop a draft strategic plan for the organization
3. Purpose of the Consultancy
The purpose of this consultancy is to equip the partner staff with skills in strategic thinking and planning, skills to write winning proposals as well as resource mobilization strategies.
The consultant will also be expected to review current documents and assist the CBO to draft a strategic plan by the end of the assignment.
4. Roles and Responsibilities
a) Responsibility of Save the Children
- Develop the TOR and draw the contract for consultancy services for the assignment.
- Provide required technical and advisory assistance during the entire assignment
- Cover the costs of the consultants as per the contractual agreement including transport and facilitation fees for the services.
- Process payment to consultant upon completion of all deliverables as per the agreed payment schedule outlined in the contract.
b) Responsibility of the Consultant(s)
The consultant(s) will assume the overall responsibility for the partner’s organizational capacity development within the terms of reference.
The Consultant(s) shall:
- Undertake in depth review of the partner’s existing policies, guidelines, strategic plans if any and reports and other relevant documents
- Conduct a two day training for the partner’s staff on strategic planning, proposal writing and resource mobilizations based on an agreed agenda and format
- Offer on-site technical support in developing the organization’s strategic plan
- Share a draft strategic plan to all the partners staff including BOT members for feedback
- Incorporate feedback provided by partner staff and share a final strategic plan for the organization- in soft and hard copies
- Submit report for the assignment to Save the Children focal staff (soft and hard copies)
5. Contracting and Reporting
By responding to this TOR the applicant agrees to be responsible for fully understanding the requirements of the document.
Save the Children International reserves the right to reject any or all responses to the TOR, to advertise for new responses, or to accept any TOR response deemed to be in the best interests of the organization and what it stands for.
Acceptance of this TOR should not be construed as a contract nor shall indicate any commitment on the part of Save the Children for any future action.
The TOR does not commit Save the Children to pay for any costs incurred in the submission of a response to this TOR or for any cost incurred prior to the execution of a final contract. Save the Children does not pay pitch fees to the bidders
Shortlisted applicants will be contracted by Save the Children International for interviews after which the successful applicant will be selected.
The successful candidate will report to Save the Children International focal staff.
6. Duration / Timeline
The assignment (training and follow up support) will run from 15th December, 2014 to 19th January, 2015
The proposed consultancy days shall be divided as follows:
Consultancy Activities
|
Number of working days
|
|
|
Review of partners documments and induction meeting with partner SMT
|
1
|
Training for the staff on strategic planning, resource mobilization and proposal writing
|
3
|
Follow up suport with partner staff to draft staretgic plans
|
2
|
Develop a draft startegic plan and share with SMT for feedback
|
2
|
Incorporate feedback from SMT and submit final Organizational strategic plan
|
1
|
Total
|
9
|
7. Consultant’s Skills and Experience
- Master’s level qualification in strategic planning, project management, international relations, Monitoring and Evaluation, Development studies, MBA or other relevant field or equivalent
- At least 8 years’ experience in providing capacity building and oversight to NGOs in project planning and management, strategic planning, or any other related area.
- Proven experience in undertaking a training action on organizational capacity development for Non-Governmental Organizations and CBOs
- Deep knowledge and skills of proposal writing and funding opportunities
- Fluency in English required.
Desired:
- Knowledge of child rights and child protection
- Demonstrated facilitation and training skills
- Demonstrated strong oral and written communication ability;
- Ability to work with local community based organizations
The Consultant must abide by the Save the Children Child Safeguarding protocol, which is a statement of Save the Children’s commitment to preventing abuse and protecting children with whom it comes into contact.
The Consultant will be expected to treat as private and confidential any information disclosed to her/him or with which she/he may come into contact during her/his service.
The Consultant will not therefore disclose the same or any particulars thereof to any third party or publish it in any paper without the prior written consent of Save the Children.
Any sensitive information (particularly concerning individual children) should be treated as confidential.
An agreement with a consultant will be rendered void if Save the Children discovers any corrupt activities have taken place either during the sourcing, preparation and implementation of the consultancy agreement.
8. Application Procedure
CLICK HERE to download the Expression of Interest Form
Interested qualified individuals are requested to submit the following by electronic means to Kenya.jobapplications@savethechildren.org and copy magdalene.muoki@savethechildren.org by 2nd December, 2014
i. A CV and mandatory cover letter
ii. A technical proposal detailing response to the TOR, with specific focus addressing the scope of work and methodology to be used.
iii. A financial proposal in Kenya shillings outlining the overall budget required to achieve the task as outlined in your proposal.
iv. A minimum of three references from reputable organizations that the candidate has provided similar services to
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