Accounts Assistant / Shop Attendant Job in Kenya

Accounts Assistant / Shop Attendant
 

Requirements:
 

1. C plain in KCSE or equivalent
 

2. Proficiency in Microsoft Office.
 

3. 2-3 years working experience.
 

4. Between 25-35 years.
 

5. CPA Part 2 or Degree for Accounts Assistant.
 

6. Certificate or Diploma added advantage for Shop Attendant.
 

Send applications to:
 

DNA 1772
P.O.Box 49010
G.P.O

by the 20th of February 2015

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Top Level Executive Assistant Job in Nairobi Kenya (Shs 120K – 170K)

Vacancy: Top Level Executive Assistant
 

Industry: Automobile
 

Location: Nairobi
 

Salary: Ksh 120,000 – 170,000

Our client is an automobile company that designs, manufactures and sells highly durable, highly affordable vehicles for Africa’s mass market. 

They seek a long term commitment from an exceptional mid-career supply chain professional to lead and coordinate the development and operations of a robust international, largely outsourced supply chain to deliver our production vehicles.

Purpose of the Job: We are seeking a long-term commitment from an exceptional mid-career Executive Assistant. 

The role will support the Chief Executive Officer and the leadership team (the board and top level management team) in interactions with internal and external audiences. 

The Executive Assistant is responsible for providing executive support to the CEO and managing the day to day operations of the CEO’s Office in an efficient and effective manner. 

Operations Management 

• Oversight responsibility for providing high level secretarial, logistic and administrative support to the CEO and the leadership team.
• Read and screen incoming correspondence and reports, handle some matters personally and forward the relevant ones to the CEO for advice and action.
• Oversee the preparation and monitoring of the office operations budget.
• Establish and oversee maintenance of the company filing and records management systems.
• Coordinate and oversee administrative support for the CEO to ensure deliberate, seamless and orderly day-to-day operation.
• Coordinate detailed domestic and international travel arrangements for the CEO and Directors.
• Schedule multifaceted conference calls, including drafting agenda and coordinating attendees.
• Handle high-touch and/or confidential matters with external and internal stakeholders.  Produce intricate Excel, Word and PowerPoint deliverables on behalf of the CEO and leadership.
• Participate-in and facilitate team meetings/events and other activities that improve operations and morale.

Financial Support

• Manage the company credit card and make payments from the corporate account under the direct instruction of either the CEO or Financial Director.
• Ensure all cash monies are fully accounted and stored securely within the designated areas of the office. You will be held personally accountable for any loss/theft of such funds.

Qualifications 

An ideal candidate should combine a unique blend of exceptional organizational, analytical, communication and interpersonal skills. 

They should possess an energetic disposition along with the ability to prioritize multiple tasks and take initiative regularly. 

They should be rigorous, pragmatic and on-the-ground solution focused – not overly academic.  

Skills and Requirements

• 3 years’ experience in an administrative role in a fast paced and demanding environment.
• Ability to work strategically and cooperatively in a team environment with all levels of professional, technical and administrative staff.
• Sound judgment, maturity, and sense of urgency with the ability to be decisive and thoughtful.
• Highly credible, collaborative, professional and resourceful style.
• Extremely trustworthy with the ability to handle confidential matters and sensitive information.
• Executive presence, demonstrating comfort speaking internally/externally on behalf of the CEO.
• Smart, strategic, diplomatic and proactive; working in a fast-paced, high-performance culture
• Exceptional attention to detail and high quality deliverable outputs
• Exceptional organisation skills with good time management and resourcefulness
• Ability to multi-task in a fast paced environment and to remain graceful under pressure
• Excellent interpersonal skills and a high degree of professionalism
• Excellent problem solving and analytical ability in cross-functional multi-cultural environment
• Exceptional written communication skills and with experience in writing compelling messages to external stakeholders; enthusiasm to communicate clearly, confidently, and precisely
• A start-up personality; entrepreneurial, ambitious, independent, systematic attention to detail, structured thinker, goal-oriented, flexible and able to deal well with setbacks

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Top Level Executive Assistant 120 – 170k )  to vacancies@corporatestaffing.co.ke before 3rd December, 2014.

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

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Manasseh Drycleaners Shop Attendant Job in Utawala, Nairobi, Kenya

Vacancy: Shop Attendant

Manasseh drycleaners is a new drycleaner outlet with money transfer services at Utawala along Eastern bypass opposite GSU training school next to Astrol Petrol station. 

This is a family business and we are looking for believer in Christ. 

The attendant should be able to handle both the drycleaner shop and the money transfer services.

The attendant should have college training in any field but preferably business courses or training in customer care. Fluency in English and Swahili is mandatory. You should be a person of integrity and morally upright. 

You should be able to work for long hours without supervision.

If you feel you fit this description, submit your CV and a covering letter to the director manasseh drycleaners box 5494-00200 Nairobi or e-mail via  manasseh.drycleaners@gmail.com. 

You can also drop the applications physically at the shop.  

Please include the expected remuneration, three referees one of whom must be a pastor.

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Giraffe Ark Lodge Laundry Attendants Jobs in Nyeri Kenya

Giraffe Ark Lodge is a serene sanctuary that graces the famous plains of Kieni in Nyeri County and is strategically placed between the majestic Aberdare Ranges to the south and the imposing snowcapped Mt.Kenya to the North.

The Lodge is a travelers’ haven located just three hours’ drive or a 15 minute flight from Nairobi. Giraffe ark is a rich fusion of Pan African, Western, Oriental, and Arabian themes with a homely atmosphere.
 

The lodge seeks qualified, self-driven, innovative, energetic and go getter individuals for various positions existing within its ranks.
 

Laundry Attendants
 

Number Required: 4
 

Job Overview: To maintain the highest standards of laundry cleanliness and excellence in room upkeep and guest satisfaction.
 

General Responsibilities

• Carrying out various functions within the Laundry department
• Sorting soiled personal clothing and linen, labeling and preparing for pick up
• Setting aside and reporting any damaged or marked personal clothing and linen
• Loading/unloading washing machines and dryers as required
• Adhering to departmental standard operating procedures
• Other duties as may be assigned from time to time

Qualifications/Skills/Experience

• Holder of at least a Certificate in Laundry & Housekeeping
• At least two years’ experience in a busy commercial dry-cleaning facility with specific experience in a guest laundry
• Specialized  in guest receiving and dispatch process
• A good eye for detail well groomed
• The ability to record items accurately
• Ability to pick items from customers and give them correct documents.
• Excellent customer service skills.
• The ability to operate machinery and follow instructions

How to Apply

If you meet the said requirements and are passionate enough to build a career in the hospitality industry, please send your application in confidence by email attaching your detailed latest CV to:
 

The Recruiter

eMail: recruit.esquire@gmail.com     
 

NB: Clearly state your current and expected salary in your application. 

Closing date for applications is Friday, 14th November, 2014. 

Only shortlisted candidates will be contacted for interview.

Anchor group of companies is an equal opportunity employer.

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Nuru Kenya Social Enterprises Artificial Insemination Attendant Job in Isibania, Kuria West District, Kenya

Position: Artificial Insemination Attendant, NK Social Enterprises
 

Location: Isibania, Kuria West District, Kenya
 

Position Type: Full Time, Contract

About the Organization: Nuru Kenya is a reputable organization with the mission of ending extreme poverty among poor communities of Kenya in a sustainable, scalable way with interventions in Agriculture, Education, Microfinance, and Health care. 

Nuru Kenya Social Enterprises has a goal of enhancing the financial sustainability of the organization to enhance the scalability of our model throughout the country. 
 

About the Position: Artificial insemination (AI) Attendant will be responsible for artificial insemination and bull service of all categories of dairy animals- pedigree, pure breed, cross breed and the zebu cows (Bos indicus) including dairy goats. 

He/she shall report directly to the Dairy Manager
 

Specific Job Responsibilities:

• To inseminate dairy livestock in hopes of successfully impregnating them, but they may have many additional related responsibilities. 
• The AI Attendant will also be expected to carefully monitor the heat cycles of dairy animals to determine the optimal time to inseminate (based on the animal’s ovulation cycle and behavior). 
• Carefully handle and thaw the straws of frozen semen that have been kept in liquid nitrogen storage.  The insemination will be performed with both speed and accuracy to ensure that the animal has the best chance of becoming pregnant on a single service.
• He/she will also conduct and supervise bull service to the farmers from the community.
• Additional duties may include cleaning and maintaining breeding equipment, keeping careful records of each insemination that is performed, and giving advice to breeders regarding industry trends in sire selection and reproductive techniques. 
• Be able to work closely with farmer based dairy groups and support staff to ensure that the breeding process runs smoothly and with minimal stress to the animals involved.
• Capable of performing linear cow evaluation, sire directories, and understanding of corrective mating, care and maintenance of AI equipment. Knowledge of dairy cattle nutrition and feeding and animal health will be a big plus.

Minimum Requirements

• A minimum KCSE Certificate of C
• Diploma/Certificate in Animal Health/Production
• Minimum 1year practical experience in Artificial Insemination (AI) and general animal breeding
• Mandatory requirement of a Certificate in Artificial Insemination and related Agribusiness from a Government recognized training Institute that include AHITI, University of Nairobi, ABS TCM Ltd or ADC. 

Essential Skills

• Strong communication skills: Balance listening and talking; speak and write clearly and accurately; be able to write periodic work reports and have the ability to communicate with farming community.
• Team Work & Adaptability: Be able to work as a member of a team; be receptive to feedback; willing to learn new things and share knowledge and skills; embracing continuous improvement. Be part of and contribute to the wider NURU Social Enterprise portfolio.
• Problem Solving & Innovation: Be able to solve problems and find the best solution to a given problem or situation; collaborate with others to seek input and alternative ideas; think first before acting. Take ownership of your work and think of new ways to do things better, and be willing to share your ideas with others.
• Self-Management: Self- managing; with a focus on effective planning and time management as well as prioritization of tasks; be reliable and maintain work / life balance.
• Technical & Practical Skills: Be able to understand and measure, monitor and adapt; seek training opportunities for further development; improve performance in day to day tasks of the role; use technology to improve productivity; be receptive and willing to learn and embrace technology as required of the position and job duties.

Working Conditions

• Artificial insemination Attendant shall use caution as they will routinely be interacting with liquid nitrogen refrigeration systems.
• The duties for this position will generally be conducted outdoors or in farms, so the Attendant will be regularly exposed to varying temperatures and changing weather conditions.
• It is also important to note that proper safety precautions shall be followed while working with large animals to minimize the chance of injury to the Attendant, as these animals may react unpredictably due to the stress of being caught and restrained for the breeding process.
• He/she should be ready to work during odd hours including weekends and public holidays

Remuneration: Commensurate with demonstrated skills and experience.

We are an Equal Opportunity Employer, we offer equal opportunity to all qualified candidates.

Application Process: 
 

Interested applicants should submit their testimonials including CVs, with at least two known references. 

The application should reach the undersigned by Friday the 14th of October 2014 at 5pm. 

Please complete your application in English and include your phone number. 

Submit your application before the deadline in one of the following ways:
 

Drop your application at the Human Resources Office at the Nuru International Kenya Regional Training Center (RTC) in Keburui, near Isibania; or
 

Email to: AI@nuru.co.ke Only shortlisted candidates will be contacted.

For more information visit http//www.nuruinternational.org. 

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UNSOA Air Operations Assistant Job in Wajir Kenya

United Nations Support Office for AMISOM (UNSOA)
 

Vacancy Announcement
 

Ref: UNSOA/AVS/001/2014
 

Position Title: Air Operations Assistant
 

Category and Grade level: GL - 7
 

Organization Unit: Aviation Section
 

Duty Station: Wajir
 

Date of issue: 18 August 2014
 

Closing date of Application: 25 August 2014
 

Qualification required: High School Diploma or equivalent is required. Technical or vocational certificate in Air Transportation, Air Traffic Control, Aviation Safety Management, Flight Dispatch or graduation from ICAO/IATA Aviation training establishment. 

At least 7 years of progressively responsible experience in an occupation directly related to air transportation operations.
 

Competencies: Professionalism, Team Work, Communication and Client Orientation
 

Please Quote: Vacancy Notice Number and Functional Title in the Subject of the e-mail.
 

Personal History Form (P.11 or PHP) should be attached with the cover letter. The P.11 is on thehttp://www.unon.org/content/employment-opportunities
 

Applications to be sent to - Email: recruitment-unsoa@un.org
 

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training).

Only short-listed applicants will be contacted.

Qualified female candidates are especially encouraged to apply

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Cabanas Jobs along Mombasa Road, Nairobi, Kenya

Cabanas is looking to fill the following positions,
 

Accountant (Degree in B.Com, CPA final level and 3-4years experience)
 

Food and Beverage manager (Degree and 3-4years experience)
 

Head Chef (3-5 years experience)
 

Cook (3-5 years experience)
 

Waiters (2-3 years experience)
 

Barmen (2-3 years experience)
 

Administration and Operations manager (Degree in HR and 3-4years experience)
 

House-keeping attendants

Interviews will be held on Wednesday the 20th of August 2014 at Cabanas on Mombasa Road;

• Accountants interview time 9:00am -11:00am
• Admin/Operations interview time 11:00am-12:00am
• Food and Beverage interview time 2:00pm-3:00pm

Requirements: Copy of updated CVs, 2 Passport size photos and a certificate of good conduct.

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NRHS Mtoto Msafi II Study Research Assistants Jobs in Rachuonyo, Homabay, Kenya

Job Vacancy: Research Assistants Mtoto Msafi II Study

The Nyanza Reproductive Health Society (NRHS) is a non-profit organization with its headquarters in Kisumu dedicated to improving reproductive health of men and women in Kenya. 

NRHS has several research projects focusing on HIV/STI prevention; it runs support groups for PLWHA and  Special Populations, and is working with the Ministry of Health to scale up male circumcision for HIV prevention in various parts of Nyanza Region. 
 

NRHS is seeking to hire Research Assistants for the Infant Circumcision “Mtoto Msafi II” project. 

This study will be conducted in Rachuonyo North and South to examine knowledge, beliefs and attitudes of parents about infant male circumcision.
 

Job Location: Rachuonyo North / Rachuonyo South in Homabay County    
 

Contract: Short-Term
 

Duties will Include:

• Adhere to study Protocol
• Screen, recruit, consent and interview research participants
• Trace research participants in the community
• Data entry
• Perform other tasks as directed by the Study Coordinator

Required Minimum Qualifications & Experience:

• Good written and verbal communication skills in English, Dholuo, and Kiswahili
• Ability to discuss openly sexual behavior and HIV risk with men and women
• Familiarity with using computers and basic software packages (Microsoft Office Suite)
• Ability to work independently with minimal supervision
• Licensed motorbike rider
• Diploma-level qualification in a health related field
• Experience in conducting interviews or focus group discussions for research preferred
• Willingness to reside in Rachuonyo
• Past experience in infant male circumcision research is an added advantage

Applications Should Include:

• A cover letter detailing current work, prior experience and qualifications in the areas described above, telephone and e-mail contact
• A current CV
• Names, telephone and e-mail contacts of at least 3 professional referees

Applications are to be submitted electronically to humanresources@nrhskenya.org with “Research Assistant Mtoto Msafi II Study” on the subject line on or before 14th May, 2014.

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Nairobi Hospital Support Services Assistant Job in Kenya

Support Services Assistant

Ref: HRD/SSA/02/14

Reporting to Operations Director, the successful candidate will be responsible for the following among others:

• Developing Service Level Agreements for all outsourced services contracts.
• Assisting in coordinating transport routine requirements and any other requests made from various departments.
• Liaising with key contacts of outsourced services working in the Hospital and the clinics to provide support and ensure that outsourced work is satisfactorily carried out through daily spot checks.
• Monitoring and evaluate standards of performance levels of the outsourced service providers on a daily basis
• Preparing weekly reports on all outsourced services.
• Performing any other duties as assigned from time to time.

Qualifications, Skills and Experience:

• Degree in Business Administration or Equivalent.
• 3 years progressive work experience.
• At least 1 year experience in leadership role in busy Operations/Administration /Logistics department.
• Computer Literate

If your background, experience and competence match the above specifications, please send us your application quoting the reference. Include your current remuneration, testimonials and give full contact details of 3 referees to:

The Human Resources Manager
The Nairobi Hospital
P.O. Box 30026
NAIROBI – 00100    OR    recruitment@nbihosp.org 

To be received not later than 5th March 2014. Only shortlisted candidates will be contacted.

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RitePak Manufacturing Assistants Job in Nairobi, Kenya

Manufacturing Assistants
 

Location: Nairobi, Kenya
 

Positions available: 6
 

Start date: 2014-05-01
 

Job Description: This position involves a broad range of responsibilities that will support  the manufacturing process on the production floor.

Essential Duties

• Start up, operate and shut down on production machinery.
• Carrying, lifting and ferrying raw materials
• Perform minor maintenance production equipment
• Package finished products in a presentable manner to be shipped to clients
• Inspect finished products for any defects record the number of rejected products
• Follow established protocols for manufacturing to ensure products meeting defined quality standards
• Maintain a clean work area free of safety hazards
• Identifies and assists with troubleshooting routine issues and defects.

Skills and Qualifications

• High school certificate with a minimum grade of C+ in K.C.S.E
• 1-3 years in a manufacturing/production environment
• Ability to walk, sit and/or stand throughout an eight or ten-hour day
• Ability to consistently lift 30kg
• Basic computer skills
• Strong attention to detail

How to Apply
 

Please email: hr@ritepak.co.ke

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Hotel Shop Assistant (KShs 30K - 40K)

A 5 star Hotel is looking for a Shop Assistant to work in their hotel shop. 

The shop deals in very high end merchandise. 

The successful candidate must be able to produce at least 2 exceptional references and have flawless experience within the retail sector. 

International experience would be an advantage.

Requirements:

• A diploma in a relevant subject.
• Must be an immaculate and an honest person.
• International experience preferably in the Middle East.
• Knowledge of the opera system.
• Computer literate.
• Excellent English both verbal and written.

Monthly gross salary: KSh. 30,000- 40,000/= 
 

Deadline: 30th January 2014
 

Applications:
 

Send your updated CV and cover letter to: 

hospitality@summitrecruitment-kenya.com 
Summit Recruitment & Training, Blixen Court, 

Karen road, Karen

Only shortlisted candidates will be contacted. 

Please indicate in your email which position you are interested in. 
 

Please do not apply if you do not meet the requirements of the job

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World Bank Team Assistant Job in Nairobi Kenya

The World Bank Office for Sudan, South Sudan and Somalia is seeking to hire a seasoned and highly energized professional for the position of Team Assistant on an Extended Term Temporary appointment.  

She will be a member of the Team’s Administrative Client Support (ACS) staff recruited locally and based in Nairobi, Kenya. 

S/he will be expected to provide a full range of support to the front office of the Country Management Unit, with the highest level of professionalism, diplomacy, tact and discretion. 

The Team Assistant will report to the Executive Assistant based in the Office of the Country Director for Sudan, South Sudan and Somalia.

The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Only short-listed candidates will be contacted.

Duties and Responsibilities

1. Operational assistance:

• Coordinate extensively and liaise frequently with team members at headquarters, Sudan, South Sudan, the AFCE4 CMU in Kenya as well  as external counterparts (e.g., government officials, external organizations, etc.), in carrying out a range of office support work, including managing processes and monitoring schedules related to the Country Director’s front office.
• Co-ordinate time management and schedules, taking priorities into account, monitor changes, and communicate the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank office.
• Provide logistical and other support as required for the CMU.   This will include, but not be limited to, organizing consultation meetings, coordinating documents from various sectors/team members, undertaking all logistical arrangements related to meetings, formatting documents, and researching material from the internet.

2. Document processing/management

• Draft routine correspondence and proofread materials using proper grammar, punctuation and style.
• Contribute to reports, charts, graphs, etc. using word processing, or desktop publishing according to standard Bank formats and distribution.

3. Mission/event support

• Provide logistic support to all unit related missions.
• Assist in the preparation and logistical planning of various events, e.g. conference, workshops, retreats, etc.

4. Video-and Audio-Conferences:

• Arrange video and audio conferences for the unit. Liaise with colleagues in Washington and the external clients regularly to facilitate these meetings. When required, order refreshments and process payments.

5. Travel:

• Assist unit staff and consultants in making travel arrangements.

6. Transport:

• Make office transport arrangements for unit team by sending requests for transport team whenever there is need to go out of the office on official duties.

7. Unit Administrative Duties

• Track assigned tasks/project steps/ timetables, coordinate with relevant staff, provide assistance and/or information on project-related matters.
• Maintain current distribution lists and distribute documents for the team.  Also maintain up-to-date work unit project and other files (both paper and electronically).

Selection criteria

• A Minimum of college diploma preferably in Secretarial Studies or Office Management or Business administration or other relevant qualification.
• At least 3 years of direct relevant experience in a large International  or service or Private Sector Organization.
• Ability to communicate effectively, in writing and orally in English is essential, French is desired.
• Effective time management and organizational skills.
• Pass relevant Bank Group tests in place at time of recruitment i.e. language and computer applications such as Ms Word, Excel, PowerPoint, Typing.
• Proficiency in using advanced functions of standard computer applications and adaptability to use state- of-art software.
• Knowledge of and ability to execute business processes involving diverse and work procedures related to the processing and production of assigned outputs in a timely manner.
• Ability to retrieve reference materials from various sources and pulling the information together in a useable format.
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.  Also ability to adapt to changing business need by continuous learning/training.
• Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi- cultural/disciplinary environment and able to produce high quality work under tight timelines.

Competencies

• Technology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology.
• Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures - Demonstrates knowledge of  own  department's programs and products, knows key players, understands own role. Displays understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
• Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed- upon results, and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Has good knowledge of official unit's language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
• Business Judgment and Analytical Decision Making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquires.

Click here to apply online

Closing Date: 22-Sep-2013

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World Bank Team Assistant Job in Nairobi Kenya

The World Bank Office for Sudan, South Sudan and Somalia is seeking to hire a seasoned and highly energized professional for the position of Team Assistant on an Extended Term Temporary appointment.  

She will be a member of the Team’s Administrative Client Support (ACS) staff recruited locally and based in Nairobi, Kenya. 

S/he will be expected to provide a full range of support to the front office of the Country Management Unit, with the highest level of professionalism, diplomacy, tact and discretion. 

The Team Assistant will report to the Executive Assistant based in the Office of the Country Director for Sudan, South Sudan and Somalia.

The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Only short-listed candidates will be contacted.

Duties and Responsibilities

1. Operational assistance:

• Coordinate extensively and liaise frequently with team members at headquarters, Sudan, South Sudan, the AFCE4 CMU in Kenya as well  as external counterparts (e.g., government officials, external organizations, etc.), in carrying out a range of office support work, including managing processes and monitoring schedules related to the Country Director’s front office.
• Co-ordinate time management and schedules, taking priorities into account, monitor changes, and communicate the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank office.
• Provide logistical and other support as required for the CMU.   This will include, but not be limited to, organizing consultation meetings, coordinating documents from various sectors/team members, undertaking all logistical arrangements related to meetings, formatting documents, and researching material from the internet.

2. Document processing/management

• Draft routine correspondence and proofread materials using proper grammar, punctuation and style.
• Contribute to reports, charts, graphs, etc. using word processing, or desktop publishing according to standard Bank formats and distribution.

3. Mission/event support

• Provide logistic support to all unit related missions.
• Assist in the preparation and logistical planning of various events, e.g. conference, workshops, retreats, etc.

4. Video-and Audio-Conferences:

• Arrange video and audio conferences for the unit. Liaise with colleagues in Washington and the external clients regularly to facilitate these meetings. When required, order refreshments and process payments.

5. Travel:

• Assist unit staff and consultants in making travel arrangements.

6. Transport:

• Make office transport arrangements for unit team by sending requests for transport team whenever there is need to go out of the office on official duties.

7. Unit Administrative Duties

• Track assigned tasks/project steps/ timetables, coordinate with relevant staff, provide assistance and/or information on project-related matters.
• Maintain current distribution lists and distribute documents for the team.  Also maintain up-to-date work unit project and other files (both paper and electronically).

Selection criteria

• A Minimum of college diploma preferably in Secretarial Studies or Office Management or Business administration or other relevant qualification.
• At least 3 years of direct relevant experience in a large International  or service or Private Sector Organization.
• Ability to communicate effectively, in writing and orally in English is essential, French is desired.
• Effective time management and organizational skills.
• Pass relevant Bank Group tests in place at time of recruitment i.e. language and computer applications such as Ms Word, Excel, PowerPoint, Typing.
• Proficiency in using advanced functions of standard computer applications and adaptability to use state- of-art software.
• Knowledge of and ability to execute business processes involving diverse and work procedures related to the processing and production of assigned outputs in a timely manner.
• Ability to retrieve reference materials from various sources and pulling the information together in a useable format.
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.  Also ability to adapt to changing business need by continuous learning/training.
• Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi- cultural/disciplinary environment and able to produce high quality work under tight timelines.

Competencies

• Technology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology.
• Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures - Demonstrates knowledge of  own  department's programs and products, knows key players, understands own role. Displays understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
• Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed- upon results, and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Has good knowledge of official unit's language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
• Business Judgment and Analytical Decision Making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquires.

Click here to apply online

Closing Date: 22-Sep-2013

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