Lake Victoria North Water Services Board Procurement Officer Job

Lake Victoria North Water Services Board was established under the Water Act 2002, and is responsible for the efficient and economical provision of water and sewerage within its area of jurisdiction.

The Board seeks to recruit self driven and result oriented candidate to fill the following position for one of its Water Service Provider:

Procurement Officer
Ref: LVNWSB/WSP/P1/2011 (1 POST)

Reporting to the Managing Director, he/she will be responsible for among other things, the following:

• Preparing and maintaining annual tender documents.
• Developing and maintaining an up to date procurement plan.
• Preparing periodic and annual supply chain reports.
• Undertaking market surveys on prices
• Undertaking inventory control, procurement and disposal of stores and assets.
• Ensuring the assets are properly insured.
• Advising on standard public procurement policies, procedures, practices and systems.
• Ensuring prompt procurement of goods and services

Requirements for the position:

• Must possess a minimum of Diploma in Purchasing & Supplies/Supplies Management from a recognized Institution. Possession of a Degree in Procurement & Supplies from a recognized institution will be an added advantage.
• Must be conversant with public sector procurement systems and processes.
• Have at least 5 years in position of handling procurement.
• Being a member of a relevant professional body (e.g. Kenya Institute of Supplies and Management (KISM)) will be an added advantage.
• Proficiency in using all Microsoft Office Applications, and accounting software, preferably financial information system: knowledge of sage pastel system.

If you meet the requirements, please send your application attaching a detailed CV, copies of academic & professional certificates and testimonials, stating your current position, remuneration and telephone contact, names and contacts of three referees so as to reach the undersigned on or before 25th February 2011.

To:

The Chief Executive Officer
Lake Victoria North Water Services Board
P.O. Box 673-50100
Kakamega

Canvassing will automatically lead to disqualification.

Only short listed candidates shall be notified.

LVNWSB is committed to achieving workforce diversity in terms of gender and culture.

Women and persons with disabilities are equally encouraged to apply.

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Kenya Maritime Authority Accountant, HR Assistant & Internal Audit Ass. Job

Kenya Maritime Authority wishes to invite qualified applicants to fill the following positions:

Accountant
KMA 4
1 Post

Job Description

Duties and responsibilities:-

• ensuring that reports and statements are timely prepared (monthly, quarterly, and annually);
• preparing special financial management reports, e.g. general, creditors and debtors reports;
• coordinating and preparing timely and accurate financial budgets and forecasts by consolidating individual, section and departmental budgets;
• consolidating costs and revenues and extracting management information for management decision making;
• analyzing budgets and other financial variances and advising the Finance and Administration Manager accordingly;
• liaising with internal and external auditors; etc.

Minimum Requirements;

For appointment to this grade, a candidate must:

• Be a holder of Bachelor of Commerce (Finance, Accounting), Bachelor of Arts (Economics) or any business related degree.
• Masters degree will be an added advantage.
• Certified Public Accountant (K); or
• ACCA
• 6 years experience, three (3) years of which must be in a senior management position;
• accounting experience gained in a large/busy organization.

Internal Audit Assistant
KMA Scale 6
1 Post

Job Description

Duties and responsibilities:

• assisting in planning, preparing and performing audits;
• drafting audit reports;
• reviewing financial statements, board of surveys and performance reports;
• carrying out risk assessment in the Authority’s processes;
• carrying out audit investigations and special assignments;
• assisting in facilitation of audit, fraud, anti-corruption and risk awareness trainings to staff;
• performing any other duties as assigned by the internal auditor.

Minimum Requirements;

For appointment to this grade, a candidate must:

• B. Com in Accounting or Finance, or related field from a recognized University.
• CIA qualification preferred or CPA
• Member of IIA and/ or ICPAK is an added advantage
• 3 years experience in audit, accounts/finance department in reputable organization.
• Those with Risk Management experience are encouraged to apply.

Human Resources Assistant
KMA Scale 6
1 Post

Job Description

Duties and responsibilities:-

• assisting in the preparation of payroll;
• filing and maintaining staff records and HR related documents;
• assisting in managing day to day staff matters;
• handling the Authority’s statutory compliance requirements and maintaining relevant records as needed; etc

Minimum Requirements;

For appointment to this grade, a candidate must:

• Be a holder of Bachelors degree in social sciences, or Business Administration / Management (Human Resource Management option)
• Higher National/Postgraduate Diploma in Human Resource Management; or
• Certified Public Secretary (K)
• 2 years experience in a large/busy HR department.

Public Relations Assistant
KMA Scale 6
1 Post

Job Description

Duties and responsibilities:

• maintaining data base and mailing list of all stakeholders;
• preparing public relations materials to be used in various departmental events e.g. press release, publication manuals, promotional materials, introductory speeches etc as necessary;
• maintaining media database; etc

Minimum Requirements;

For appointment to this grade, a candidate must:

• Be a holder of Bachelors degree in Communications, Mass Communication or Social Sciences
• Professional qualification in public relations and mass communication
• 3 years experience in media / practiced journalism.
• Knowledge of Desktop Publishing.

Information Communication and Technology Assistant
KMA Scale 6
1 Post

Job Description

Duties and responsibilities:

• implementing ICT projects;
• supporting and maintaining computer network administration;
• assisting in the management of the Authority’s website;etc

Minimum Requirements;

For appointment to this grade, a candidate must:

• Be a holder of Bachelors degree in ICT related field;
• hold formal training in business management and ICT project management.
• ICT professional certification in either systems engineering, IT security, database management, network engineering or application development.
• years experience in an IT automated environment.

Applicants who meet the specified requirements should send their application letters with their detailed CVs, copies of academic and professional certificates and other testimonials together with day-time telephone contact, names and contact of three referees, indicating the post applied for in the application letter and on the envelope to:

The Director General,
Kenya Maritime Authority
P.O. Box 95076 – 80104,
Mombasa

Or drop the application at Kenya Maritime Authority, White House 2nd Floor, Moi Avenue, near dock yard, Mombasa.

So as reach not later than 28th February 2011.

Only short listed candidates will be contacted.

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WFP National Programme Officer Job

Vacancy Announcement WFP/06/11

Date of issue: 14 February 2011

Deadline for application: 25 February 2011

Applications from women candidates are strongly encouraged as WFP supports gender equality in the workplace.

Job Title: National Programme Officer (Head of Field Office)

Duty Station: Garissa and other duty stations

Post Grade: NOB (Fixed-Term)

Accountabilities: Under the direct supervision of the National Programme Officer and the overall supervision of the PRRO Coordinator, the incumbent will carry out the following duties:-

Major Duties and Responsibilities:

• Responsible for overall programme management which includes implementation and monitoring of programmes and activities in the region;
• Develop and sustain liaison with key professionals and NGOs engaged in the field of food security;
• Represent WFP in key meetings with government and other partners;
• Oversee preparation and dissemination of timely analytical and critical reports, including weekly district sitreps generated within his/her area of responsibility, proposals for improvements in operation and the scope of programmes, regional DM/PDM reports on monthly basis, take lead in consolidating some of the regional reports;
• Ensure adequate support to rains assessment missions and carry out rapid assessments as necessary to review beneficiary needs;
• Organise WFP support in targeting through adequate information-sharing with CLP staff and communities;
• Assist the government in identifying fields of development where food aid can be usefully employed and give assistance in planning, formulating, and targeting recipients for new requests for WFP aid;
• Liaise with project implementing authorities and undertake visits to view project commodities are received in the country, in order to ensure that progress is made in the achievement of project objectives;
• Ensure continuing liaison with bilateral food aid programmes, with UN agencies and NGOs providing technical or other forms of assistance toWFP-assisted projects;
• Advise the relevant local administration offices/staff on the handling, transport, storage and distribution of the commodities supplied by WFP;
• Advise the government/CLP on the maintenance of all records, accounts and books as stipulated in the currently valid agreements (MoUs, LoUs);
• Ensure compliance with WFP’s policies, criteria and procedures with respect to food aid;
• Assist heads of programmes from CO in all matters related to the delivery of WFP assistance and bring to the attention of appropriate staff any administrative constraints arising from rapidly evolving situations in the field;
• Supervise all the other programme staff in the area of responsibility and provide training and technical guidance in their work;
• Take the lead in organising VIP visits to the district (donors, WFP executive management staff);
• Perform other duties as required, including direct responsibility for administrative/ procurement requirements of the unit.

Qualifications and Experience:

Education: University degree in one or more of the following disciplines: Economics, Agriculture, Social Sciences, International affairs, Business Administration, Development Studies Social Sciences, Development Studies or a field relevant to international development assistance.

Experience: At least three years’ postgraduate professional experience in commerce, business administration, development or food aid support.

Knowledge: Training and/or experience utilising computers including word processing, spreadsheet and other standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.

Expected Results: Well prepared analytical work; well managed projects, programmes and/or operations.

Critical Success Factors:

• Good analytical skills; resourcefulness, initiative, maturity of judgement, tact, negotiating skills; ability to communicate clearly both orally and in writing; ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds.
• Ability to cope with situations which may threaten health or safety; flexibility in accepting work assignments outside normal desk description.
• Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Language: Fluency in written and oral English and good spoken Kiswahili.

Kenyan nationals meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/06/11 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees.

Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc.

All documents should be sent in an envelope which must be marked: CONFIDENTIAL
WFP/06/11 and sent to:

Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100.

Applications must be received by the deadline – late applications will not be considered.

WFP does not charge a fee at any stage of the recruitment process.

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WFP National Administration Officer Job

Vacancy Announcement WFP/07/11

Applications from women candidates are strongly encouraged as WFP supports gender equality in the workplace.

Date of issue: 14 February 2011

Deadline for application: 25 February 2011

Job Title: National Administration Officer

Duty Station: Nairobi

Post Grade: NOB – Fixed-Term

Accountabilities:

Under the direct supervision of the International Finance & Administration Officer, the National Administration Officer will be responsible for the following duties:

• Provide leadership and guidance to the Administration Unit sub-sections which include travel, protocol, facilities management, transport fleet management, inventory, warehouse/stores, archives and registry management.
• Ensure efficient and timely provision of travel services to staff and/or WFP partners in relation to the application of visas.
• Ensure efficient administration of protocol services and processing of all protocol documents for relevant staff and official dependants.
• Ensure timely processing of WFP applications for VAT and duty exemptions of non-food items.
• Oversee transport fleet management services. Maintain records of and control fuel consumption, garage and fleet running costs.
• Systematically review the provision of office space. Supervise maintenance of the premises and facilities, including provision of utilities and repairs.
• Oversee the stores services, ensuring that they are well stocked; inventory management and warehouse services, ensuring accurate Asset Management Database (AMD) records are maintained and regularly updated. Ensure that yearly physical inventory count is carried out.
• Oversee registry and archiving services including receipt, circulation and dispatch of internal and external documents, parcels and pouches. Ensure that all invoices for WFP purchases are registered. Ensure that physical and digital archiving is in line with WFP record retention policies.
• Participate in the human resources activities of drafting terms of reference for administration staff, recruitment and performance appraisal.
• Coordinate with Procurement to ensure administration contracts and lease agreements are valid and Long Term Agreements for regular purchases/services are in place.
• Contribute to preparedness actions/contingency planning, make necessary recommendations and monitor implementation of activities.
• Participate in preparation of Administration Unit budget. Check and approve payment to vendors.
• Lead and guide the Administration Unit team with the preparation of the Unit Work Plan and management reporting.
• Participate in interagency activities, representing WFP in the UN Common Services Management Team (CSMT).
• Draft correspondence and internal Standard Operating Procedures/circulars relating to the Administration Unit.
• Perform other related duties as required.

Qualifications and Experience:

Education: University degree in Business/Public Administration or other fields related to office management and administration. A Masters degree in relevant field is desirable.

Experience: At least three years of professional experience in administration or facilities management with either a private or public sector organisation.

Knowledge:

• Training and/or experience utilising computers, including word processing, spreadsheet and other standard software packages and systems.
• General knowledge of UN system policies, rules regulations and procedures governing administration.

Critical Success Factors:

• Resourcefulness, initiative, maturity of judgement, effective working relations in support of work conducted by others.
• Ability to prioritise work and handle multiple tasks.
• Ability to deal patiently and tactfully with people in a multicultural environment.
• Ability to execute tasks quickly with minimal supervision.
• Ability to analyse data, draw conclusions and recommend a course of action.
• Demonstrated organisation and coordination skills. Ability to guide staff under his/her supervision.
• Ability to establish and maintain effective relationships with colleagues and business partners outside WFP.

Language: Fluency in both written and oral English and good spoken Kiswahili.

Kenyan nationals meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/07/11 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees.

Candidates should also complete and submit a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc.

All documents should be sent in an envelope which must be marked: CONFIDENTIAL
VA/07/11 and sent to:

Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100

Applications must be received by the deadline.

Late applications will not be considered.

WFP does not charge a fee at any stage of the recruitment process.

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