Planning Systems Services Limited Receptionist and Secretary Jobs in Kenya

Our client Planning Systems Services Limited, with its main office in Nairobi, Kenya is a well renowned architectural firm, which has an exceptional track record of competence in design and project implementation. 

They are looking for highly motivated and self-driven candidates to fill these positions in their Nairobi office:
 

1. Receptionist
 

The Receptionist is the initial company contact with visitors. 

The incumbent will be responsible for providing administrative support to ensure that organizational services are provided in an effective and efficient manner.
 

Principal Accountabilities:

• Maintain the telephone switchboard and direct telephone calls to the desired staff
• Maintain accurate record of incoming and outgoing calls and visitors
• Receive customers visiting the organization and direct them to the relevant officers
• Ensure that all the queries at the front desk are handled effectively
• Coordinate communication flow between staff members, visitors and within the departments

Qualifications, Experience and knowledge:

• A Diploma in Business studies
• At least 3 years’ experience in a similar function. 
• Good knowledge of office administration in a busy office
• Good MS Office skills
• Excellent communication skills

2. Secretary
 

Reporting to the Directors, the Secretary provides secretarial, organizational and administrative support to ensure that services are provided in an effective and efficient manner.
 

Principal Accountabilities:

• Coordinate and facilitate the Directors’ diaries for meetings, appointments and conferences
• Plan and coordinate professional meetings and conferences
• File and register of all incoming communication and circulate what is necessary
• Type all official correspondence and professional documents for the Directors and the Technical Staff
• Supervise a pool of staff
• Receiving visitors and calls, determining the priority matters, and providing alert messages to the Directors accordingly

Qualifications, Experience and knowledge:

• Background knowledge in an architectural firm
• A diploma in secretarial studies and/or administration
• At least 3 years’ experience in a similar function
• Knowledge of administrative and clerical procedures
• Good knowledge of MS office

Interested candidates are requested to forward their updated CVs to recruit@virtualhr.co.ke by 26th January, 2013 stating their current and expected remuneration, day time telephone contacts and addresses of three referees. 

Only shortlisted candidates will be contacted.  

Read More

Multiple Hauliers Data Entry Clerks Jobs in Nairobi Kenya (KShs 12K)

Multiple Hauliers (E.A.) Limited
 

Designation: Data Entry Clerk 

3 Positions 

Based in Nairobi
 

Reporting to: IT department.
 

Tasks:
 

Entry of data relating to stock requests,
 

Printing and facilitating mechanics/supervisors.
 

Printing and submission of related reports.
 

Min qualification:

• Form IV certification
• Certificate or diploma course related to Information Technology.

Salary: Kshs. 12,000
 

Send application to: mhl.hr@multiplehauliers.com
 

Deadline: 24th January, 2012

Read More

Packaging Company General Manager Job Vacancy in Kenya

Company Profile: Our Client is in the business of providing packaging solutions to flower exporters in Kenya and the neighbouring countries.
 

Job Title: General Manager
 

Reporting to: Managing Director
 

Job Role: To help in the management of the entire company, to ensure that company administrative, sales and production targets are met timely and efficiently.
 

Duties and responsibilities:

• Reviewing debtors lists and speeding up collections
• Handle all purchasing
• Administer leave of all employees
• Monitoring production at suppliers etc.
• Ensuring timely deliveries to customers
• Preparing quotations to customers
• Developing new products
• Preparing Budget for the business
• Monitor stocks
• Carry out and help in any other related duties or functions as required in future.

Minimum Skills & Requirements:

• At least 5 years in a management position in a medium sized enterprise
• Computer skills to include Spread sheet, Word processing, E-mail and Power Point presentation packages.
• Excellent writing skills and fluency in spoken English.
• Strong Analytical skills.
• Clean Driving Licence with experience

All interested candidates should send their applications to mycv@myjobseye.com. 

Only shortlisted candidates will be contacted

Read More

Lions Capital Limited Sales Representative Job in Kenya

Lions Capital Limited (LCL) is a Kenyan company that creates tailored financial solutions to meet cash flow challenges for both individuals and SMEs. 

We are looking to expand our business portfolio and as such seeking to recruit a Sales Representative to support the Business Development Manager. 

The position calls for a dynamic, enthusiastic,  and a hardworking individual with extensive experience selling financial solutions like; secured loans, bid bonds, and performance bonds.

Key Responsibilities

• Develop the following products; Bid Bonds, Performance Bonds, and Structured Financing for SMEs and individuals
• Cold calling to arrange meetings with potential customers to prospect for new business
• Making presentations, negotiating sales, closing sales & representing LCL in marketing activations and Events
• Acting as a contact between LCL and its existing and potential clients
• Gathering market and customer information
• Ensuring revenue growth through customer acquisition, new need identification, product cross-sell and re-engineering
• Ensure that the target market selection criterion is adhered to and that we are in full compliance with Know Your Customer (KYC) requirements
• Assist in identifying customer needs not met by existing products and the implementation of new products and services
• Achievement of set revenue target for the unit by aggressive customer acquisition, efficient product delivery, offering a diverse range of products and excellent customer service
• Efficient management of individual and overall departments’ budgets and ensure deadlines are met
• Manage customer queries, complaints and other correspondence in a timely manner and within set standards for customer satisfaction

Knowledge & Experience

• Business graduate from an accredited University with major preferably in Marketing.
• 1-2 years sales experience of banking or insurance products
• Professional qualification in either Customer Relationship Management , Sales or Marketing will be an added advantage
• Proficiency in Microsoft Office Suite

Key Competences

• Excellent selling skills
• Strong networking skills, for both internal and external networks
• Relationship Management skills with excellent communication and interpersonal skills
• A passion for performance, team play and achievement in a competitive and dynamic environment
• Hardworking, strategically minded individual
• Commercial awareness and customer focus

Remuneration: Retainer and commission on net sales

Please send your application letter, detailed CV and the names of three referees to: info@lionscapital.co.ke  on or before January 28th 2013. 

Also clearly state your retainer expectations.

Applications received after this date shall not be considered.

Read More

Image Matters Sales Person Job Vacancy

Image Matters is a brand and communication consultancy firm.

We have an opening for a sales person. 

The ideal candidate should:

• Be self motivated
• Be able to work independently
• Be able to meet sales targets
• Be of a polite and optimistic disposition
• Have impeccable spoken and written English and Kiswahili

Education requirements

• Be a holder of an advanced diploma (or higher)  in Sales and Marketing
• Have at least 3 years experience in sales

Remuneration: Commissions only

Please send your personal profile and curriculum vitae to jobs@imagematters.co.ke

Please send it on or before 31st January 2012.

Applications sent after this date shall not be considered.

Read More

ZanaAfrica Full Time Administrator / Bookkeeper Job in Kenya

ZanaAfrica is recruiting an Administrator / Bookkeeper. 

Someone with passion to change the world, and the practical skills necessary to take an organisation to the next level.

We are a Nairobi-based social enterprise engaging in the production of radically affordable sanitary pads coupled with relevant health information, and the creation of mobile data collection to inform female-centred policy.

We seek a mid-level Administrator/Bookeeper, based in Nairobi, to handle both the full cycle of accounting duties for the Nairobi enterprise and a US Subsidiary, as well as administrative responsibilities.

Duties include -

Bookkeeping (estimate 1 day/week):

• Support the ZanaAfrica Projects to keep all financial records on Quickbooks in USD and KES by verifying, allocating, and posting transactions.
• Prepares appropriate financial reports by collecting, analyzing, and summarizing account information and trends including cash flow, balance sheet, and income statements on a monthly and quarterly basis and as requested by clients and partners
• Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts
• Prepare bi-weekly statements of all bills and payroll for the CEO’s approval
• Comply with federal, state, and local legal requirements for USA and Kenya, enforcing adherence to requirements, filing reports, advising management on needed actions
• Ensure completeness, accuracy, and timeliness in the processing of financial information
• Contribute to team effort by accomplishing related results as needed
• Assists in the preparation of organization budgets

Administration (estimate 4 days/week):

• Part of team to implement Donor Relationship Strategy (circulate monthly reports on donations received, status of communication, status of tax letter sent, etc)
• Prepare e-newsletters (also per the donor relations strategy)
• Act as first line of responses to inquiries on ZanaAfrica’s website and for volunteers
• Managing diaries and meeting schedules, setting up conference calls where necessary and preparing for in-house meetings
• Managing office tea and lunch schedule including overseeing purchasing
• Monitor office operations including typing, filing and maintaining the record system for soft- and hard-copy files, requisitioning and purchasing supplies

 Education, Experience, and Skills Required:

• Minimum of Associates Degree, preferably Bachelors in Business Administration or related field
• Minimum of two to four years in accounting (including accounts payable and receivable, payroll, general leger and financial reports in Quickbooks) and administration
• Strong, demonstrated organization skills and attention to detail with a high degree of accuracy
• Ability to perform several tasks concurrently with ease and professionalism
• Excellent analytical skills and demonstrated ability taking initiative
• Demonstrated knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns for Kenya. For USA a plus
• Excellent oral and written communication skills, preferably in both English (mandatory) and Kiswahili (preferred)
• Able to keep client matters strictly confidential
• Excellent interpersonal skills and customer service skill
• Ability to work under pressure and meet strict and sometimes changing deadlines
• Working knowledge of email, scheduling, spreadsheets and presentation software
• Must be self-directed and able to complete projects with limited supervision

Software packages:

• Quickbooks (mandatory)
• MS Office Suite: Word, Excel, Powerpoint (mandatory)
• Typing efficiency at min. 40 words/minute (mandatory)
• Use of Salesforce or Zoho or similar Customer Relationship Management
• Use of Mailchimp or Constant Contact
• Google Office Suite (email, scheduling)

How to apply:

On your application please indicate all the software packages with which you are familiar and provide three references.

Resumes/CVs and a cover letter may be sent to jobs at zanaafrica dot org 

Read More

Original Images Photographer Job in Kenya

Original Images is looking for a photographer

Requirements
 

Have a sincere appreciation of photography.
 

At least one year photography experience.
 

Have basic knowledge of photoshop or illustrator.
 

Experience with a Digital SLR camera.
 

Education-diploma level.

Job Description Summary

• Photography; Studio, Weddings & Corporate.
• Editing of photos-facial retouch, colour correction e.t.c

Position Application

• Email a portfolio & CV on PDF.
• Email subject; PHOTOGRAPHY POSITION.

Email address: originalimageslimited@gmail.com

Read More

Adeso REGAL-IR Program Operations Manager Job in Isiolo or Lodwar Kenya

Organization: Adeso- African Development Solutions
 

Position Title: Operations Manager - Resilience and Economic Growth in Arid Lands: Improving 

Resilience in Kenya (REGAL-IR) Program
 

Reporting to: Deputy Chief of Party
 

Working with: Field Staff
 

Program / Duty station: Isiolo or Lodwar
 

Duration: 1 Year
 

Starting date: April 1st 2013

Organizational Context
 

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. 

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. 

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
 

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. 

Our current donor portfolio includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.
 

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 

Position Summary
 

The REGAL IR program is a 5 year initiative aiming to reduce hunger and poverty, increase social stability and build strong foundations for economic growth by strengthening social, economic, and environmental resilience in pastoral and transitioning communities in Kenya’s arid lands. 

It has six strategic objectives including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management, disaster risk reduction, and improving nutrition.
 

The program will be based in Isiolo County and implementing in Isiolo, Garissa, Wajir, Marsabit, and Turkana. The Operations Manager postion will be based in Isiolo or Lodwar with frequent travel to field offices.

Position Purpose

1. Provide timely logistical support to the program
2. Coordinate security services to program
3. Support Deputy Chief of Party (DCOP) on all operations matters

Specific Roles and Responsibilities
 

The Operations Manager will develop and implement operations protocols for all administrative, logistics, transport and security functions in all field offices. 

She/he will act as focal point for all security related matters of the program and provide regular security information and analysis to inform program and other management decisions in order to ensure the safety of staff and assets. 

The Operations Manager will also attend all security related coordination meetings and maintain collaboration with NGO SPAS, UNDSS and relevant partner organizations active in program sites. 

He/she will undertake a number of duties and responsibilities, including:

Logistics

• Design and Implementing procurement system in line with USAID policies and guidelines;
• Oversee the implementation and enforcement of storage and transport systems;
• Ensure efficient procedures for timely delivery of goods and supplies to field offices and maintain tracking system for supplies;
• Ensure proper inventory and tracking of all program assets, equipment;
• Establish maintenance systems and procedures for assets, equipment and premises;
• Assist in the development of program budgets in regard to transport, security, procurement and logistics;
• Supervision of administrative, transport, procurement staff;
• Ensure that the IT department maintains a secure, reliable infrastructure environment and adequately plans for disasters and recoveries for all organizational offices;
• Liaise with other NGOs and the UN agencies in Nairobi and field level regarding Security and logistics matters;
• Generate a monthly operations report for the senior management team that reviews and analyses key indicators and develops strengthening or corrective actions

Capacity Building

• Develop and implement a capacity building plan for program staff and 12 month handover plan
• Supervise and manage all administrative, logistics, transport and security staff in the field.

Security

• Primary point of contact for all security issues within the program;
• Orient staff and visitors on security and operations at field offices;
• Maintain awareness of the security environment of all program offices;
• Review, update, implement and enforce security policies and procedures for the program in all field offices. Reviews and updates physical security guidelines, protocols, and emergency plans on an ongoing basis and updates them where necessary.
• Provides detailed analysis and recommendations for security and travel for any event or program activity held in field offices
• Provides routine and emergency security updates to program staff;
• Develops a network of professional security contacts and local actors;
• Maintains a relationship with NGO SPAS and UNDSS and attends security coordination meetings;
• Provides on-going security training and refresher courses on all aspects of security protocols to program staff

Skills and Qualifications

• A minimum of 4 years of professional experience in logistics, procurement, security awareness and management and operations working in a post-conflict or conflict environment. Knowledge of NGO operations strongly preferred.
• Undergraduate degree in Logistics/Procurement, Business Management, Social Sciences, or related field. A Masters degree/professional qualification in one of those fields is preferred.
• Excellent interpersonal, organizational and time management skills.
• Excellent communication skills (oral and written).
• Cross-cultural sensitivity, command of local language desirable
• Demonstrated capacity to function well in a team and contribute effectively to team efforts.
• Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical conditions with limited resources.
• Proven security management skills, with emphasis on the unique security requirements of humanitarian aid work.
• Practical knowledge of tools and mechanisms and procedures for personal and organizational security. Have a broad understanding of the global security issues.
• Experience with telecommunications devices (SAT phones, Thurayas) preferred.
• Experience working with multi-cultural teams.
• Superior verbal and written communications skills ,
• Gives attention to detail and has an analytical mindset.
• Strong interpersonal skills
• Public relations oriented with tact, diplomacy and respect for social protocol;
• Excellent organizational and time management skills.
• Ability to work independently and under pressure in a rapidly changing professional environment.
• Strong computer skills in MS Office and other relevant applications;
• Ability to maintain momentum on multiple activities and processes simultaneously;
• Demonstrated integrity, maturity, independent thinking, and judgment;
• Willingness to undertake extensive travel to field offices
• Willingness to assume a range of unanticipated assignments;

Application Process

This is a challenging opportunity for a dedicated and highly motivated professional. 

If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, or hand deliver it to THE FORMER RED CROSS OFFICE, ISIOLO TOWN quoting the position on the envelope, by 5 February 2013. 

Each application should be addressed to the Human Resources Manager and include the following:

• An updated CV
• An application letter which should include remuneration requirements and contact information for three work-related referees.

Women candidates are encouraged to apply
 

Only short-listed candidates will be contacted. 

Adeso is an equal opportunity employer

Website: www.adesoafrica.org

Read More