Finance & Administration Job in Kenya - Green Zone Agencies

Green Zone Agencies (GZA) Ltd. is an agribusiness company founded in 2004 as a private- sector company to provide agribusiness development services to small, medium and large scale farmers in Kenya and incorporated under the Companies Act (Cap. 486) in June 2011.

The firm is an inputs and services provider whose core businesses are in agricultural engineering, agronomy, crop protection and agribusiness management/business skills.

GZA’s mission is geared at improving farming by offering top-notch agribusiness solutions for increased income, food security and sustainability.

GZA implements its programs and business through various partners in various regions in Kenya and has its headquarters in Kisumu, Kenya.

GZA recently partnered with USAID under a 2-year USAID-KHCP (US Agency for International
Development — Kenya Horticultural Competitiveness Partnership) Program for Soil and
Water Management Technologies for Improved Productivity and Food Security in Nyanza Province.

The overall goal of the USAID-KHCP Program is to increase rural household incomes and generate employment from growth and sustenance of a highly competitive horticulture sector.

To effectively contribute to this, the program will increase the utilization and/or adoption of improved productivity measures for Kenyan horticulture producers through diversification, improved management practices and processing.

Finance & Administration Officer

Reporting to: Managing Director and Projects Coordinator

Primary Working relations: Managing Director, Projects Coordinator and Agronomists.

Duty Station: Kisumu.

Job Summary: As the Finance & Administration Officer, you will be responsible for preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations.

You must work within the Kenya Revenue Authority Regulations and other relevant legislation such as the Employment Act (2007). You must also maintain strict confidentiality in performing the duties of the Finance & Administration Officer.

Your core responsibilities will include, but not limited to:

• In consultation with GZA management, set up, administer and monitor GZA’s financial system (in QuickBooks) in order to ensure that the GZA’s finances are maintained in an accurate and timely manner.
• Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys and transactions.
• In liaison with GZA Project Coordinator, administer employee files and records in order to ensure accurate payment of benefits and allowances.
• Maintain an electronic payroll system in QuickBooks software in order to ensure that employees are paid in an accurate and timely manner.
• Entering data and maintaining manual and computerised prime accounting records.
• Prepare Profit & loss accounts and Balance sheet.
• Prepare Monthly Cash Flow
• Provide efficient and effective office management services and administrative support.
• Input Invoices for services rendered and goods sold, processing payment of supplier invoices ensuring that they are processed in accordance with GZA’s Rules for Financial Control; Invoice payment monitoring and collection from clients and regular updates on outstanding balances;
• Maintaining up-to-date information on exchange rates and circulating to GZA management.
• Compiling monthly Debtors & Creditors report.
• Administration, reconciliation and weekly/monthly reporting to Project Coordinator and/or Director of petty cash and all bank accounts;
• Manage the GZA’s finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to.
• Submit monthly returns to the relevant statutory bodies (i.e. Kenya Revenue Authority, NHIF, HELB and NSSF).
• Prepare and manage cash flow projections.
• Support Projects Coordinator and field agronomists in drafting budgets, preparing field documentation, and submission of field returns.
• Implementing GZA internal controls and at its related offices.
• Ensure financial performance monitoring of GZA and its related offices and businesses.
• Preparing regular monthly, quarterly and annual financial reports.
• Any other relevant duties assigned by the Project Coordinator and/or Managing Director.

Contract period: 2 years (renewable)

Qualifications & Experience:

• Must have at least a CPA Section 4.
• Candidates with a Degree in Accounting will have an added advantage.
• Must have a minimum of 3 years working experience related to the above job description.
• Must be aware of USAID funding regulations and have complied with them in their course of duty.
• Competence in computer accounting packages is a pre-requisite.
• Ability to work in a complex environment, with short deadlines.
• Must have good financial report writing skills.
• Candidates with a background working in horticulture or agriculture-related environment will have an added advantage

Skills required:

• Ability to work well with others.
• Ability to keep detailed and accurate financial records.
• Ability to multi-task.
• Ability to use excellent time management skills.
• Ability to design and implement financial systems.
• Ability to work extended hours.
• Ability to pay attention to detail.
• Ability to oversee multiple financial records and systems.

Female candidates are strongly advised to apply.

If you meet the above qualifications and experiences, kindly send a cover letter and detailed curriculum vitae with your daytime contacts (cell phone number) to The Projects Coordinator, Green Zone Agencies (GZA) by e-mail to oekesa@gza.co.ke and copied to botieno@gza.co.ke to reach us latest 12pm on Friday March 23, 2012. Late applications will not be considered.

Note:
Only shortlisted applicants will be contacted. Shortlisted candidates must be prepared to attend an interview in Kisumu on Saturday March 24. 2012.

Read More

Mwangaza Rehabilitation Centre Director Career in Kenya

Mwangaza Rehabilitation Centre is a project of Development Kenya Action (DKA) & eRko Support Office.

Mwangaza is a drug rehabilitation centre for boys who having been living on the streets and have drug and substance abuse problems.

The residential rehabilitation programme has capacity for 30 clients every six months.

Clients in the programme are provided with follow-up support into education, vocational training or apprenticeships.

The role of the Director is to provide overall leadership to staff and strategic direction to the work of Mwangaza Rehabilitation Centre.

The Director is supported by two Heads of Department and with them will ensure smooth co-ordination of the day-to-day affairs at the Centre.

The Director will work with the Board and other stakeholders to develop and implement strategies that will ensure a sustainable organisation offering high quality of service to clients.

DKA & eRko is seeking applications from candidates who meet the following requirements:

• A Bachelors level qualification in social sciences or related subject (Essential)
• A Diploma (or equivalent) qualification in Counselling or Social Work (Essential).
• 4 years experience in a senior managerial role in a therapeutic care, health, social or community development sector (Essential)
• Plus 2 years post-qualifying professional practice experience in counselling/social work (Essential)

Skills & Abilities

• Excellent strategic planning skills
• Strong organisation and coordination abilities
• Able to make sound decisions
• Strong financial planning and business planning skills
• Excellent people management and supervision skills
• Excellent communication skills both written and verbal; to include fundraising skills
• An understanding and ability to relate to the client group

Starting Salary: 55,000KSHs

Candidates who meet these requirements should send a letter of application, a CV and contact details for three references to:
DKA &eRko Support Office,
P. O Box 17699-00500
Nairobi or send an email to dkaerko.so@gmail.com.

By 5.00 pm Monday March 26th 2012.

Please do not send copies of testimonials or certificates at this stage.

Read More

Experienced Academic Writers Vacancies in Nairobi

Academic Writers Urgently Wanted

Research Kenya Consultants is an established academic group that offers academic works.

Due to high demand in our jobs, we would like to hire experienced writers to increase to our current staff.

The applicant MUST fulfill the following requirements

Requirements

• Must have a University Degree from recognized university
• Must be self-driven and ready to work under no supervision
• Must have access to a personal computer and internet 24 hours a day
• Have experience in research and academic writing.
• Be conversant with Writing Styles.

Applicants who meet the above requirements, and are willing to earn from their writing skills can send their credentials to research.kenya2011@gmail.com on or before 31st March 2012.

Read More

Avanti Restaurant Jobs in Kenya

A new chain of restaurants will soon be opening its first branch in Westlands.

We are looking to fill the following positions with charming, outgoing, customer friendly professionals.

We have openings for the following positions:

Restaurant Manager

Job Description;

• Supervises the functioning of all services and kitchen staff, facilities, sales and costs, to ensure maximum restaurant profit is achieved.
• Controls and analyses, on an on-going basis, in order to optimize the following:
• Quality levels of product and service
• Guest satisfaction
• Operating costs
• Sanitation and cleanliness (hygiene)
• Coordinates and supervises the preparation, presentation and service of food products to ensure the highest quality at all times.
• The Food and Beverage par stocks. Approves all purchases and other food and beverage items in accordance with restaurant quality and quantity standards.
• Conducts weekly restaurant meetings relating to, but not limited to, the following:
• Overall Food and Beverage financial results and profitability
• Projected business
• Operations results and problems
• Changes in procedures
• New management policies
• Quality improvement
• Sales improvement
• Productivity improvement
• Production time
• Implements a daily, weekly and monthly checklist for all restaurant section. Ensures proper follow-up to attain maximum quality and efficiency.
• Interacts with individuals outside the hotel including, but not limited to, customers, suppliers, government officials, competitors and other members within his/her locality.
• Prepares detailed induction program for new staff
• Ensures training needs analysis of staff is carried out and training programs are designed and implemented to meet the staff needs
• Conducts probation and formal performance appraisal in line with company guidelines.
• Maintains up to date staff attendance records ,duty Rota and approves leave requests etc
• Coaches, counsels and disciplines staff, providing constructive feedback to enhance performance
• Manage the Restaurant’s expenses in staff, utilities etc
• Participates in preparation of the Restaurant’s strategic plan, marketing plan and goals program
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers

Requirements

• Knowledge of Micros system
• Minimum Diploma in Hospitality management
• Must have 3-5 years experience in restaurant, 2 years in supervisory or managementposition
• Must have excellent people skills.
• Integrity, honesty and accountability in all areas
• Must be ready to work varied hours/days and s even on weekends.
• Team builder
• Can work under pressure and meet dead lines

Cashier/Waiter/Waitress

Job Description

This position requires excellent consistent customer services for all our customers. This includes

• Greeting and welcoming customers entering the restaurant
• Collecting orders from the Kitchen and Bars, returns used plates, glass and silver to dishwashing area.
• Sets and clears tables ensuring as per restaurant standards
• Ensuring that personal hygiene, grooming, appearance and restaurant uniform is to the required standard.
• Be polite, courteous and efficient in dealing with guests, restaurant staff and management.
• Knows and uses correct terminology and procedure of service
• Serves meals/drinks/desserts to guests, presents bills and accepts payments under the supervision of the Cashier.
• Ability to interact with customers and knows the customers names and preferences concerning food & beverages.
• Performs other duties as may be assigned by immediate supervisor.

Requirements

• Ability to communicate fluently in English and Swahili,
• Minimum certificate in F&B service from a reputable institution
• 1-2 years of restaurant service experience.
• Ability to use micros system efficiently (after training).
• Must have excellent interpersonalskills and sales skills.
• Knowledge and have interest in F&B service
• Must be honesty and accountable
• Must be ready to work varied hours/days and even on weekends/holidays

Chefs/Cooks

Job Description

• Inspect food preparation and serving areas to ensure observance of safe, sanitary food-handling practices.
• Cooking and seasoning food according to recipes or personal judgment and experience
• Observe and test foods to determine if they have been cooked sufficiently.
• Weigh, measure, and mix ingredients according to recipes, using various kitchen utensils and equipment.
• Portion, arrange, and garnish food, and to look pleasant and presentable.
• Regulate temperature of ovens, broilers, grills, and roaster to ensure that utilities are being used efficiency & effective
• Estimate expected food consumption; then requisition or purchase supplies, or procure food from central stores.
• Ability to maintain a clean working production area.
• Consult with chef/group chefs to plan menus, taking into consideration factors such as costs and special event needs

Requirements

• Ability to communicate English and Swahili,
• Minimum certificate in food production from a reputable institution
• 1-2 years of restaurant production experience.
• Must be able to use varies kitchen tools and equipments
• Knowledge and have interest in food and food production
• Must be honesty and accountable
• Must be ready to work varied hours/days and even on weekends/holidays

Application, updatedCV with current references and a passport size photograph should be sent by email to: jobs@avantigroup.co.ke

Read More