ICAP of Columbia University Accounts Assistant Job in Kenya

ICAP of Columbia University is working in partnership with the Ministry of Public Health and Sanitation and the Ministry of Medical Services to strengthen HIV Care and Treatment services at provincial and district health facilities.

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC).

Applications are invited for the positions of Accounts Assistant to be based in Nairobi

Overall Function

Under the supervision of the Finance Manager, to assist the day to day accounting and financial activities and offer support on implementation of organization’s accounting policies and procedures, posting of Data into QuickBooks together with preparing all payments.

Key Responsibilities

1. Cash accounting & management

• Maintain and control Petty cash.
• Validate invoices, code all expenses, prepare payments for suppliers and calculate any tax due to the Government.
• Calculate all monetary commitments monthly.
• Ensure that all cash expenditures are approved by the Finance Manager and/or the departmental head.
• Run day to day bank errands.

2. Financial reporting

• Photocopying and scanning all monthly FFR support documents for reporting to the donor.
• Properly and consistently file all financial reports and support documents.
• Ensure proper filing of all financial reports and support documentation for all cash and disbursements is well done.
• Assist in posting QuickBooks transactions

3. Preparation of the Financial Statements and External audits

• Facilitating all audits

4. Administration

• Review the cheque register to ensure that cheques are dispatched to suppliers.
• Promptly submit all payroll statutory deductions other tax returns due to the relevant authorities
• Maintain the asset/inventory register.
• Track and record supply of materials procured for sites.
• Any other duties as may be assigned by the Country Director and/or Department head.

Requirements

• Minimum CPA (K)
• Proficiency in the use of accounting software
• At least 3 years’ experience in a similar position

All applications including a current CV (attachments bearing both your names and the job title), telephone number and referees should be sent to the HR and Administration Manager, ICAP icap.vacancies@gmail.com on or before 9th December 2011.

Only shortlisted candidates will be contacted.

ICAP is an Equal Opportunity Employer

www.columbia-icap.org