Finance and Administration Manager Job in Kenya

Reference Code: KE - 47592

Type of Position: Full-time

Job Description

The Finance and Administration (F&A) Manager, based in Nairobi, Kenya, will manage day to day financial, human resources, and office operations for the Project and will work with the HMIS department of the Ministry of Medical Services on financial management.

The F&A Manager will report to the Chief of Party and work closely with the home office team to make sure that the program finances and operations are integrated effectively between the field and home offices. Key roles and responsibilities of this position are listed below.

Financial Management Responsibilities

• Set up and manage all project financial and accounting systems and standard operating procedures
• Respond to USAID requirements for quarterly financial forecasts and reports
• Monitor budget, prepare and manage monthly financial statements and forecasts, and maintain rolling cash flow projection, including bills payable. Ensure all project and subcontractor expenses are in line with USG and Deloitte rules and regulations
• Stay up-to-date with current financial regulations, including tax liabilities
• Establish, document, and communicate project time and expense reporting, finance, and accounting policies, procedures and standards in alignment with Deloitte and USAID rules and regulations
• Oversee and manage the project fund chain, including but not limited to requesting funds from home office, balancing the local Imprest account, establishing petty cash funds, making payments from petty cash, making payments via check or wire transfer, verifying the documentation substantiating payouts, recording all financial transactions in Imprest, etc.
• Track component expenditures per USAID funding sources
• Analyze burn rate against the planned work plan numbers in collaboration with the COP
• Oversee the Imprest Report Package preparation monthly for home office submission

Technical Assistance Responsibilities

• Contribute to the development/adaptation of a capacity assessment tool to identify strengths and capacity building needs of government counterparts.
• Work with government counterparts, Deloitte home office staff, and the Project Team to develop a comprehensive capacity building approach that addresses financial and HR capacity building needs integrated with other capacity needs.
• Work with the Project Team and government counterparts to facilitate a capacity assessment and develop a capacity building action plan.
• Coordinate planning, delivery, and evaluation of capacity building events and targeted technical assistance in finance and HR workforce planning to government counterparts to meet capacity gaps identified in the assessment.
• Monitor government's progress and ensure counterparts are meeting planned benchmarks and progressing towards capacity building objectives.
• Support government counterparts in the implementation of new systems, tools, policies and processes as appropriate. Support the change management processes with government leaders

Procurement Oversight Responsibilities

• Ensure Deloitte Consulting LLP and USAID procurement guidelines are followed strictly. Submit approval requests to Deloitte Consulting LLP home office as required by contract, drafting Negotiations Memoranda for project management per Deloitte Consulting LLP rules.
• Track, document, and report procurement approval documentation
• Oversee the filing and monthly distribution to USAID of all Deloitte Consulting LLP and USAID required procurement approval documents

HR and Staff Supervision Responsibilities

• Complete personnel time and expense reports accurately and timely
• Review supervised staff compliance with time and expense policies and procedures, including timely and accurate Time & Expense submissions
• Review supervised staff performance against their stated job descriptions in concert with the home office Program Manager.
• Conduct annual performance reviews of all direct supervisees; contribute to the performance review of other project staff as requested.
• Support human resource management activities in collaboration with the home office Project Manager and the Chief of Party, including confidential maintenance of all personnel files and development of HR templates, tools, processes, and policies, as necessary.

Requirements

• Minimum 7-10 years experience working with public institution accounting and financial management systems.
• Proficiency in Microsoft Office (Excel, PowerPoint,Word) programs required.
• Experience with major accounting software systems required.
• A Masters degree in any of the following fields: accounting, business administration, health services management or public administration with concentration in financial management. CPA or its equivalent is preferred.
• Demonstrated financial management, accounting, planning and communication skills.
• Experience working with senior levels of government, policy makers, executives, and senior managers to achieve established goals and lasting results.
• Proven ability to mentor, motivate, and work as part of a team.
• English proficiency required.

If qualified please submit CV to fmusya@deloitte.co.ke and EmergingMarketsGH@deloitte.com

To be considered your application must be received by 27 April 2011

Only short-listed candidates will be contacted.

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Health Information Systems Specialist Job in Kenya

Reference Code: KE - 47584

Type of Position: Full-time

Job Description

The Health Information Systems Specialist (HIS Specialist), based in Nairobi, Kenya, will provide the technical leadership to the development of a national health information system.

Her/his primary responsibilities are aimed at providing technical input and oversight to the development, integration, and use of a national health management information system for Kenya.

The HIS Specialist will report to the Chief of Party and work closely with project team and the home office Program Manager.

Program Management Duties

• Provide management and oversight to HIS development, implementation, and evaluation.
• Ensure a high level of communication and close working relationships with the Government of Kenya, USAID, Deloitte home office, and other health donors
• Track and report on system development progress to USAID, Deloitte home office, and other stakeholders as required.
• Contribute to annual work plans, progress reports, and other deliverables to USAID as required.
• Complete other tasks as assigned

Technical Leadership Duties

• Provide HMIS technical leadership and assistance in system requirements, analysis, design, specifications, enterprise architecture development, piloting/testing, implementation and evaluation
• Provide technical expertise in capacity building plan and knowledge management materials
• Work with Ministry of Medical Services and Ministry of Public Health to assess capacity of hospitals, clinics, and other service points
• Work with Ministry of Medical Services and Ministry of Public Health to implement and roll out national HIS
• Support the development of technical documents, abstracts, presentations, and other reports documenting the achievements, lessons learned, and other findings related to the project
• Work with the project's implementation partners and nation staff to define the scope of the HMIS deployment, including a roll-out project plan, ICT hardware and software requirements, and other elements including connectivity, client systems, and servers.
• Manage the day-to-day activities of the HMIS implementation project. Work with local ICT staff to define roles and responsibilities, milestones, and client contacts.
• Define a technical skills capacity building approach for local ICT practitioners responsible for the HMIS deployment. Work to train local ICT staff on key skills, including the systems implementation lifecycle, managing system feature and bug requests, user acceptance testing, and overall quality assurance of the implemented HMIS
• Working with the project COP, define the project's technical approach, including the build or buy decision, core software platforms and frameworks to be used, the approach to data collection and paper-records conversion.
• Use prior experience in health informatics, data warehousing, clinical systems, and health records management to inform the team's approach. Work to help make sound, well-informed technical decisions that suit the constraints of the environment.

Representational Duties

• Represent project to USAID and stakeholders as required, with support and coordination of the COP.
• Support the COP to coordinate and network effectively with USAID, the local government, partners and other stakeholders regarding project planning, monitoring, execution and deliverables.
• Support the dissemination of reports, success stories, lessons learned, and other technical documents produced by the project, particularly through Technical Working Groups and other technically focused meetings.
• Represent Deloitte and ENCAP as necessary, in coordination with the COP, in external and internal forums, special events and meetings related to the project.

HR and Staff Supervision Responsibilities

• Complete personnel time and expense reports accurately and timely
• Support the professional development of project staff , particularly around capacity building methods and tools and monitoring and evaluation
• This position has no sole supervisory responsibilities. However, it is expected that the OD Advisor will contribute to the oversight and evaluation of Regional Coordinators' performance, as related to their implementation of capacity building events.

Requirements

• University degree in health informatics, computer science or public health
• 10 years professional experience working in health information systems (health information strategy and policy, database management, systems development). Developing country experience preferred.
• Demonstrated experience and understanding of health information systems design, development, roll-out, and/or use (e.g. HMIS, DHIS, EMR)
• Demonstrated experience in organizational capacity building and/or training
• Demonstrated experience in collaborating with government and non-governmental entities
• Strong oral and written communication skills in English required
• Demonstrated ability to meet deadlines with quality products
• Strong organizational and interpersonal skills

If qualified please submit CV to fmusya@deloitte.co.ke and EmergingMarketsGH@deloitte.com

To be considered your application must be received by 27 April 2011

Only short-listed candidates will be contacted.

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UNFPA National Project Professional Personnel (NPPP) Job in Kenya

Vacancy No.: VA/FPA/KEN/01/2011

Post Title: National Project Professional Personnel (NPPP), Population and Development for the National Coordinating Agency for Population and Development (NCAPD), Ministry of Planning, National Development and Vision 2030.

Duty Station: Nairobi, Kenya

Category: SB-4

Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance Reporting to Programme Manager, NCAPD

Background

The Ministry of Planning, National Development and Vision 2030 through the National Coordinating Agency for Population and Development( NCAPD) is coordinating implementation of UNFPA/GOK cooperation framework (Country Programme Action Plan- 7th CPAP, 2008-2013) which underpins the mutual agreement for the fulfillment of the Programme of Action on the International Conference on Population and Development (ICPD), other related conferences and declarations including the Millennium Development Goals for Kenya.

The 7th CPAP, is based on selected priorities in the Social and the Political Pillars of the Vision 2030 and the first Medium Term Plan ( MTP) 2008-2013 has three components dealing with specific issues of Reproductive Health, Population and Development and Gender Equality. The goal of the 7th Country Programme is to contribute to the improvement of the quality of life of people in Kenya.

The programme is implemented selected Government and nongovernmental organizations both at the national and regional level with particular focus on four Districts of Naivasha, Migori, Kilifi and Nairobi West.

The Ministry of Planning, National Development and Vision 2030, is key to the strengthening of partnerships and linkages to district level decentralized government structures among them the district development offices, district planning and statistical units, stakeholder forums and regional population offices.

In order to fast track achievement of the programme results, it is proposed to enhance the capacity of Ministry of Planning, National Development and Vision 2030 through NCAPD, by engaging the services of a suitable National Professional Project Personnel who will be stationed at NCAPD to perform the roles described here under:

Role Description for National Professional Project Personnel - (NPPP) Population and Development (P&D)

Under the auspices of the National Coordinating Agency for Population and Development, the NPPP - (P&D) will carry out the following roles:

(i) Liaise with NCAPD , KNBS, The Ministry of Planning ,National Development and Vision 2030 Directorates ( Rural Planning, Sectoral Planning and Monitoring and Evaluation ) , Kenya Media Network on Population and Development (KEMEP) and UNFPA on the implementation of the programme in order to provide linkages at institutional, departmental, national and district/ regional levels for the achievement of programme objectives.

(ii) Liaise with the External Resources Department (ERD) at the Ministry of Finance in the coordination of financial aspects of the Country Programme

(iii) Identify and support capacity building needs for the implementation of the population programme including in statistical services at the different levels

(iv) Advise on the integration of population issues in development planning, implementation, Monitoring and Evaluation stages of national and district/county/regional development processes

(v) Compile and generate reports on the programme under implementation, as required by UNFPA and NCAPD on behalf of the Ministry of Planning, National Development and Vision 2030

(vi) Facilitate preparation of quarterly, Annual bi-annual, Progress and other Reports for the Population and Development Component of Country Programme as may be required

(vii) Perform other duties supportive of programme delivery

Expected Deliverables

1. An annual work plan within deadlines of assignment presented to UNFPA and the MOPND and Vision 2030
2. Monthly Programme reports on programme implementation highlighting progress, challenges, recommendations
3. Technical analysis of key national issues/documents in regard to; and on integration of Population and development issues including environment and climate change
4. Representation/participation at relevant forums and activities of programme implementing partners
5. Participation at Programme Review Meetings and Joint GOK /UNFPA Field Monitoring and Evaluation visits
6. Quarterly, Annual and Bi-annual Progress Reports for the Population and Development Component of the GOK/UNFPA Country Programme.

Qualifications

The candidate should possess the following minimum qualifications:

• A Postgraduate degree in Population Studies, Economics , or a related relevant field
• Qualifications in programme development and management including Monitoring and evaluation, strategic planning , policy analysis
• At least 8 years experience in population programme development and management at various levels.
• Extensive experience in programme coordination
• Excellent analytical, writing and communication skills
• Computer literacy
• Self motivated, results oriented, high integrity and professional competence

Applications with a current CV to be received not later than 6th May 2011 should be addressed to:

The UNFPA Representative
UN Complex Gigiri, Block Q, Room 205
P.O. Box 30218, 00100 Nairobi,

OR Email address: recruit.unfpa@gmail.com

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Futures Group Capacity Building and Senior Technical Managers Jobs in Kenya

Established in 1971, Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well- being of people around the world.

Futures Group provides HMIS support to the Government of Kenya (GoK) and the Centers for Disease Control and Prevention (CDC).

Under a new contract, the Futures team provides a range of technical assistance including:

• support for the continued development and implementation of the national HMIS strategy; improving information flow
• to guide policy and program decisions; facilitating interoperability between disparate HMIS including specific efforts to
• harmonize and integrate laboratory, pharmacy, and electronic medical records (EMR) sub-systems; and developing a data warehouse.

Position: Capacity Building Senior Technical Manager

Reports to: Chief of Party

Position Summary:

The Capacity Building Senior Technical Manager will advise and provide technical expertise to the Chief of Party, and broader project team.

This individual will lead the project’s strategy for and implementation of supportive supervision, mentorship, and training; including the development of training curricula, teaching aids, slides, support DHIS, data warehouse and EMR roll-out for key stakeholders and partners including Division of HMIS, NASCOP, Technical Working Group (TWG) members, local partner treatment facilities, and other implementing partners.

The Capacity Building Senior Technical Manager is also expected to have working knowledge of IQCare-EMR, DHIS, data warehousing and IQTools along with other components of IQSolutions or other similar EMR solutions within the Kenyan setup.

The work requires innovation, often with very little guidance. There is an organizational reliance on the knowledge, initiative and experience of the Capacity Building Senior Technical Manager. Work is very technical in nature and knowledge is specialized.

Minimum Qualifications:

• Expert knowledge in IT domains and ability to design and conduct trainings on related topics
• Expertise in facilitation and training for various target audiences including technical experts (i.e. data entry specialists / data analysts) and policy makers
• Knowledge of various EMRs, and database development in Kenya
• Minimum academic qualification is a university degree with some bias toward technology or education/curriculum development. Master in public health and project management is an added advantage
• Demonstrated knowledge of developing training materials and delivering training to technical and non-technical audiences for a minimum of 5 years.

Skills and Knowledge:

• A broad and extensive knowledge of IT principles, methods and techniques; analytical skills and superior knowledge of project management principles to manage projects and work with multi-disciplinary teams
• Oral and written communication skills are required to communicate technical information to audiences with varying levels of technical expertise as referenced above
• Good writing skills are required to design capacity building strategies and implementation plans and develop training curricula.
• Strong understanding of public health information systems in Kenya, including EMRs and database development
• Experience with varied training approaches and methodologies.
• Proven experience facilitating training events.
• Ability to synthesize information and utilize communication approaches to disseminate that information.
• Analytical skills are required to conceptualize the development of IT architectures and frameworks

Essential Functions:

• Provides technical advice to senior management regarding capacity building strategy and implementation plan for various target audiences.
• As an EMR solution, DHIS, and data warehouse key mover, identifies new facilities to be supported with the EMR, DHIS and data warehouse solution, and corresponding resources (Human, hardware and infrastructure) support; and training needs.
• Leads in getting feedback from EMR, DHIS installations in various facilities.
• Develop training curricula and presentations and designs and facilitates EMR, DHIS, Data warehouse trainings
• In collaboration with the HMIS TWG, organize and implement activities such as workshops, on the job training and sharing of good practice that provide capacity building opportunities to Health care workers and staff of local institutions to enhance institutional effectiveness
• Coordinate and build capacity of health care workers from GoK, partner organizations and Futures Group in health Information systems (HMIS), in leadership, strategic planning, partner and stakeholder coordination, human resource, EMR and database development.

Position: Data Warehouse Senior Technical Manager

Position Summary:

The Data Warehouse Senior Technical Manager will advise and provide technical expertise to the project.

This individual will lead the project’s strategy for and implementation of the data warehouse, define the business and information requirements, resolve high-level business and information issues, coach the team in the development of the data warehousing solution, provide continuity in all major data warehousing solution decisions, and determine how technology can be applied to meet the client’s needs.

Minimum Qualifications, Skills and Knowledge:

• Demonstrated experience designing, developing, deploying or maintaining a data warehousing project.
• Demonstrated experience with requirements gathering, documentation, and conceptualization of solutions.
• A university degree in computer science or information technology or any related discipline is required as a minimum, post graduate qualification and /or relevant certification courses will be an added advantage
• A maximum of 5 years’ relevant experience is required
• A broad and extensive knowledge of IT principles, methods and techniques; analytical skills and superior knowledge of project management principles to manage projects and work with multi-disciplinary teams
• Oral and written communication skills
• Broad understanding of the enterprise architecture concepts.
• Good writing skills are required to develop and articulate data warehouse strategy and implementation plan and present ideas to various audiences.
• Strong understanding of public health information systems in Kenya, including EMRs.

Essential Functions:

• Provide essential skills in Health Integrated Enterprise (HIE) to foster EMR coding of information for interoperability with the data warehouse
• Lead the information gathering and documentation process in consultation with the Ministries of Health
• Prepare a conceptual/logical design of a national health data warehouse and identify data sources
• Define the hardware and infrastructure setup both at the data warehouse level and at client node level for effective data access
• Determine/ propose the protocol to be used to ‘anonymize’ on upload and ‘de-anonymize’ on download of patient level data, and be able to lead consensus building sessions for the same
• Lead in development of data warehousing standards and SOPs on uploading, storage and retrieval of data
• Come up with strategies to create awareness on the use and promote the utility of the data warehouse

Interested qualified candidates are requested to submit a letter, a resume and names of three references to futuresgroupcareers@gmail.com by 6th of May 2011.

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