VTTI Kenya Health & Safety Officer Job in Mombasa

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya.

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:

Health & Safety Officer

Location: VTTI, Kenya

Job Description

Coordinates and directs Environmental, Health and Safety (EHS) and Security initiatives at the terminal to ensure compliance with VTTI corporate strategy and targets as well as local EHS regulations.

Organisational Position: Reports to the General Manager of VTTI Kenya.

Result Areas

EHS Policy Compliance

Ensures that all activities within the terminal and overall organisation are carried out in compliance with VTTI EHS policy and meet local Environment, Occupational Health and Safety regulations;

• Implements VTTI EHS policy to ensure the organisations standards and quality requirements are consistently achieved.
• Reviews local legislation to keep up to date with requirements and corresponds with regulatory agencies such as National Environment Management Authority (NEMA), the Directorate Occupational Health and Safety (DOHS).
• Maintains record of all EHS compliance permits, licences and certifications.

EHS Planning and management

Responsible for prevention of incidents and proactive implementation of practices that ensure compliance with EHS requirements;

• Plans and coordinates Safety Audits, Risk Assessments and Security audits to identify EHS deficiencies and implements structural solutions within the organisation.
• Coordinates with Operations and Maintenance departments the application of a ‘Permit To Work System’ for all maintenance and repair activities.
• Formulates and is responsible for the implementation of incident and loss prevention processes such as Job Safety Assessments (JSAs), Safety observations, Truck inspections, and Terminal & Facilities inspections.
• Emergency Response Plan and Incidents Management
• Responsible for coordinating response to incidents and emergency events;
• Participates in the formulation and implementation of the Terminal Safety Policy, Emergency Response Plan and Security policy
• In coordination with the Operations and Maintenance Managers, formulates emergency response scenarios to be simulated in monthly response drills.
• Ensures all emergency events and incidents are communicated to the General Manager and the appropriate levels within the organisation.
• Coordinates response to emergency events, applying the approved Emergency Response Plan.
• Leads investigations into incidents and emergency events and ensures filing of investigation reports and implementation of corrective actions.
• Maintains contact with emergency response agencies such as the Fire Department, Ambulance Service, Hospitals, Security service and the Police.
• Coordinates the participation of the organisation in industry safety and security initiatives through the Oil Spill Mutual Aid Group (OSMAG) and the Petroleum Institute of East Africa (PIEA)
• Organisation EHS culture
• Responsible for the development of a quality EHS culture within the organisation in compliance with the VTTI global policy;
• Defines safety training program for the organisation and facilitates training across all levels.
• Drives the reporting and sharing of incidents within the organisation.
• Coordinates the reporting of near misses and the sharing across the organisation.
• Conducts monthly safety meetings.

Security

Responsible for the formulation of security policy and procedures;

• Carries out terminal security reviews and identify gaps for corrective action.
• Evaluates quality of service from security services reviewing daily reports and corresponding with security company manager.
• Maintains contact with the Police and the Local Administration on security matters.

Reports, Communications and Social Interaction

Forms part of the Management Team and the management of VTTI Kenya Ltd and consults with them periodically, presenting policy plans to the General Manager and the Management Team for decision making and recording the ultimate decisions in the quality system.

• Discusses progress, quality and results of the SHEQ processes and systems with the General Manager and the Management Team.
• Regularly communicates SHEQ matters with third parties and government agencies such as the Local Administration, Municipal Council, NEMA and DOHS; responsible for establishing buy in from these parties through consultation.
• Provide terminal regulatory reporting requirements under applicable local guidelines including emission and waste discharge
• Provides the required media information about SHEQ, if necessary; Responsible for issuing information bulletins and communicates via own website, or in an alternative way.
• Training and transfer of knowledge and understanding to other staff and third parties.
• Maintains contact with colleagues at VTTI Headquarters and other global locations.

Performance Indicators

• Compliance with regulatory requirements.
• Completeness of records and documentation.
• Completion of scheduled Assessments and reviews.
• Completion of corrective actions.
• Level of compliance in the terminal organisation
• Documented Policies and Emergency Response Plan.
• Number of response drills
• Number of incident free hours.
• Number of incidents.
• Number of near misses reported.
• Level of alertness and thoroughness when acting in emergencies.
• SHEQ knowledge and skill level of terminal staff, including third parties.
• Quality and effectiveness of policy initiatives.
• Operation of the SHEQ organisation within VTTI Kenya Ltd.
• demonstrable effects of contribution to mutual communication with the government and third parties.

Qualifications & Experience

• University Graduate, Engineering / Technical
• Minimum 3 years relevant work experience gained in a comparable job
• Experience in the field of SHEQ in a technical industrial environment, preferably in the oil and/or chemical industry.
• Considerable experience of managing staff and teams
• Considerable project management experience

Competencies

• Technical understanding.
• Responsibility and leadership
• High level of integrity.
• Thorough, results focussed with ability to work under pressure.
• Analytical with good decision making skills.
• Good communications and negotiating skills.
• Planning and organisation capability.
• Social empathy with ability to work across organisational and cultural boundaries.
• Team orientation, supervisory and relationship management skills.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

Read More

VTTI Kenya Field Operator Job in Mombasa

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya.

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:

Field Operator

Location: VTTI, Kenya

Job Description

Physically performs operational activities, operating terminal facilities for the unloading and loading of marine vessels, product transfers by pipeline to the Kenya Pipeline Company (KPC) system, Internal tank to tank transfers, truck loading and operation of the tank farm.

Participates in maintenance activities as well as having a ‘hands on’ role in the Terminal Emergency Response Plan.

Organisational Position: Reports to the Shift Supervisor.

Result Areas

Operations work performance

Directly performs operational activities in accordance to Standard Operating Procedures to ensure efficient execution of terminal operations processes;

• Checks and prepares equipment for operation; High Level Alarms, Pumps, Vents
• Operates pipeline and tank valves to correctly line up for intended operations, start up or shut down.
• Performs manual dipping of tanks to determine product quantities.
• Manually obtains samples from tanks and pipelines.
• Performs product quality control tests, temperature and density measurements.
• Performs field measurements; gas testing, oxygen levels
• Applies locks and seals to secure valves, nozzles, bypasses, hatches and other designated control fixtures.
• Monitors ongoing transfer operations through visual inspections in the field and remotely through the Terminal Control System in the control room.
• Carries out truck loading; operates the loading controls at the truck rack and supervises the actual loading.
• Carries out product return operations; performing required checks, connecting hoses and discharging.
• Performs tank farm maintenance activities such as tank water draw-off, bund water drainage, inspection of pipelines, pumps, tanks and fixtures.
• Records measurements determined in the field.
• Refers to and fills out checklists for the operations carried out.

Environment Health and Safety (EHS) compliance

Carries out all operational activities in compliance with EHS requirements outlined in the standard operating procedures and the terminal safety policy;

• Carries out Safety Observations, participates in Safety Audits and Risk Assessments to identify EHS deficiencies and contributes to corrective solutions.
• Reports all incidents and emergencies to the Shift Supervisor as soon as practical; takes appropriate emergency measures.
• Participates in Incident investigations and Implementation of corrective actions.
• Performs truck pre-loading inspections for safety compliance.
• Has a ‘hands on’ role in the Emergency Response Plan.

Terminal Assets, Equipment and Plant maintenance

Ensures that Terminal facilities and equipment are secured and properly used at the start, during and the end of the shift;

• Cleans and tidies operating areas.
• Operates equipment correctly as specified in operating manuals and notifies supervisor of any required maintenance and records faults in the system.
• Contributes towards resolving faults; performing first line operational maintenance and ensuring the release of parts of installations for maintenance work.

Reports, Communications and social interaction

Discusses tasks and their execution with the Shift Supervisor and Terminal operators, notifies unusual situations, problems and anomalies. Maintains work related contact with the Operations Manager, M&R staff, Customer Service staff, KPC personnel, Inspectors, Customers’ truck drivers and other third parties.

Performance Indicators

• Quality and effectiveness in performance of Terminal operations activities based on the approved Standard Operating Procedures.
• Demonstrated practical adherence to EHS provisions in all terminal operations activities and implementation of the Emergency Response Plan.
• Incident free hours achieved.
• Level of order and tidiness of the terminal.

Qualifications & Experience

• Minimum KCSE C+ or Equivalent.
• Minimum 3 years relevant work experience gained as an operator in a terminal organisation.
• Experience of a moderate level of administrative work;

1. Maintaining records
2. Carrying out calculations

Competencies

• Basic computer operations; interpreting on screen menus and data entry.
• Written and spoken English.
• Attentiveness and accuracy.

Other Qualities / Onerous Conditions

• Ability to carry out physical work; dragging, lifting, operating valves and other strenuous activities.
• Strenuous postures when converting and turning flanges and valves.
• Working at heights, ascending and descending steps.
• Entry into confined spaces such as gas-freed tanks.
• Effects of weather, dirt, noise, odour.
• Working with personal protective equipment e.g. Safety boots, Helmets, Overalls and Masks.
• Working in a 24 hour shift system that includes work at night, weekend and holidays.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

Read More

VTTI Kenya Accounts Assistant Job Vacancy in Mombasa

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya.

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:

Accounts Assistant

Location: VTTI, Kenya

Job Description

Responsible for processing of payments for supplied goods and services and the administration of staff payroll and benefits contribution.

Organisational Position: Reports to the Finance and Administration Manager.

Result Areas

Payment processing

Ensures the timely and accurate payment for services and goods received;

• Receives and reviews invoices from vendors, matches supporting documents and obtains approvals from the appropriate managers for payment approval by the Finance Manager.
• Posts approved invoice payments and reconciles subsidiary ledger to General Ledger.
• Processes all payments on the Straight to Bank platform and posts in Tomcat.
• Ensures monthly reconciliation of supplier statements.
• Prepares VAT and WHT returns, filing and payments on approval by Finance Manager.
• Reviews bank statements, verifies entries and posts interest and bank charges.
• Closes out bank reconciliation items.

Staff payroll processing

Responsible for administration of staff payroll and benefits contribution;

• Processes payroll salaries, benefits deductions and makes remittances upon approval by Finance Manager.
• Ensures timely remittance of monthly salaries, contributions and statutory deductions.
• Ensures compliance with PAYE, NHIF, NSSF regulations including filing of returns.
• In consultation with HR officer, reconciles monthly Health Insurance statements for approval by Finance Manager.
• In consultation with HR officer, prepares required payroll report and provides specifics to Finance Manager for monthly reporting.

General payments administrations

• Manages petty cash fund in line with policy and approved processes.
• Reviews other supplier invoices for payment approval and invoicing.

Records and Documentation

Responsible for the maintenance of Accounts Payable records and confidential employee documentation;

• Payroll deductions and benefits contributions.
• Supplier payment records; Quotations, Purchase orders and Payments.
• Petty cash disbursement details.

Reports, communication and social interaction

Maintains functional contact with the Finance Manager and has regular contact with department managers and staff within VTTI Kenya;

• Interaction and communication with management and employees in a confidential manner.
• Interaction and communication with vendors regarding payments.
• Interaction and correspondence with colleagues at VTTI headquarters in Rotterdam.
• Monthly HR Reporting for local office and corporate office.
• Accounts Payable reports to Finance Manager.

Performance Indicators

• Timeliness and accuracy of salary and benefits payments
• Compliance with statutory requirements for payroll PAYE, NSSF & NHIF.
• Compliance with requirements for VAT and WHT.
• Outstanding reconciliation items with suppliers.
• Outstanding reconciliation items with the bank(s).
• quality and timeliness of the various reports
• quality and timeliness of the various payments
• level of order and structure in files (financial archive)
• level of control and timely notification of cash flow position
• Petty cash control.

Qualifications & Experience

• University Graduate, Commerce, Accounting, Finance or Business Administration
• CPA qualification.
• Minimum 3 years experience in a results focussed, multi cultural, commercial environment which includes an accounting role and application of IFRS;
• Working experience of a business management system and proficiency in MS Excel.
• Payroll processing for not less than 20 employees.
• Preparation and filing of VAT, Withholding Tax, PAYE, NSSF and NHIF returns.

Competencies

• Social empathy and ability to engage across all levels of the organisation.
• High level of integrity.
• Service orientated.
• Good judgement and discretion.
• Good communications and negotiating skills.
• Good understanding of Accounting principles
• Thorough and attentive to detail
• Orderly and structured
• Planning and organisation capability.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

Read More