VTTI Kenya Maintenance Manager Job in Mombasa, Kenya

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya.

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:

Maintenance Manager

Location: VTTI, Kenya

Job Description

Responsible for the preventive and corrective maintenance, repairs and modifications to all terminal facilities which include Tanks, Pipelines, Pumps, Meters, Manual and Electrical control systems, Buildings, equipment and minor work related to the LAN at the Terminal and is the point of contact for Information Technology (IT) solutions.

Organisational Position

Reports to the General Manager of VTTI Kenya. Manages the M&R department staff and the work related aspects of contracted third parties.

Result Areas

Maintenance strategy

Responsible for the continuous development of a maintenance strategy for the terminal;

• Drawing up annual and long term plans for technical maintenance, repairs and modifications to buildings, installations and equipment at several locations so that the technical operating resources remain in a good condition
• Discusses requirements with the competent authorities with regard to feasibility and tests the functionality of the proposed plans
• Assesses technical proposals, Gathers and analyses data to validate the maintenance strategy.
• Schedules audits, reviews and implements corrective actions.
• Draws up budgets, priorities and planning schedules for review and approval by the General Manager.
• Management of M&R activities
• Plans and manages the required M&R activities and resources to guarantee the continuity of operational processes;
• Ensures the execution of preventive and corrective maintenance, repairs and modifications to buildings, installations and equipment to keep technical operating resources in good condition.
• Discusses the planning and assignment of work with the Maintenance technicians.
• Delegates authorities with regard to the performance of the relevant work.
• Discusses bottlenecks, contributes solutions and takes action as required.
• Decides about the implementation of emergency repairs and is responsible for the correct completion of orders.
• Works closely with the Operations Manager to ensure proper communication of equipment outage and work completion schedule.
• Communicates the same with the Customer Service Manager so that customers have advanced information on equipment outage that impacts their business.
• Minor maintenance work on the LAN systems at the Terminal.

Project Management

• Manages and controls maintenance projects, draws up project plans and planning schedules and ensures the timely and correct execution of projects.
• Manages a project team as required.

Environment Health And Safety (Ehs) Compliance

Ensures that all maintenance and repair activities are carried out safely and in compliance with the organisation’s EHS policies as well as statutory requirements;

• In coordination with the Safety officer, Ensures safety induction of all contractors and personnel involved in M&R activities.
• Carries out risk assessments and Job Safety Analyses (JSAs) for all works to be carried out, determines safeguards required to carry out the work safely
• In consultation with the Operations Manager, reviews and approves Safety Method Statements (SMS)
• Carries out regular visual checks and inspections of works carried out to confirm compliance to documented work methods and safety provisions and intervenes to stop and correct any unsafe conditions.

Contractor Management

Manages supplier relationships and acts as a point of contact for contracting third parties for terminal maintenance matters:

• Responsible for evaluation, selection and recommendation of suppliers.
• Monitors contractor performance; gathering information about the progress of work, bottlenecks, anomalies and performance of work based on agreed terms.
• Periodically discusses work and performance of third parties and makes proposals to the General Manager with regard to contract continuation.

Supervision and Personnel development

• Initiates action for defining individual personnel requirements, is aware of the required personnel capacity and makes proposals to adapt the existing staffing levels if required.
• Provides training and supervises M&R activities.
• Identifying additional training needs and ensuring that required training is carried out.
• Sets performance targets for M&R department and monitoring through regular appraisals.
• Ensures regular planning and review meetings with M&R team.
• Manages performance through counselling and discipline as required

Budget control

• Plans and monitors the annual budget, project budgets and future maintenance budgets.
• Is responsible for the financial contract management for contracted third parties and for ensuring periodic maintenance reports.
• Manages the M&R maintenance budget and reports progress and finances to the GM.

Reports, Communications and Social interaction

• Forms part of the Management Team and the management of VTTI Kenya and consults with these periodically; makes proposals to improve processes and contributes to the development of vision and policy aimed at the continuity of the organisation.
• Disseminates decisions taken to M&R staff and translates these into specific actions; discusses commencement of work, progress, quality and results with supervisors and staff and contractors.
• Training, transfer of knowledge and understanding to supervisors and staff, third party fitters, foremen and internal staff.
• Discusses / coordinates with the General Manager, Operations, Safety Officer, Customer Service, Finance Manager and contractors about the execution of the work, contract agreements, performance, equipment and materials.
• Maintains contact with colleagues in the Engineering and IT departments at VTTI Headquarters.
• Maintains external contact with the competent authorities, various government bodies, department of the Environment, local authority, provincial authority, inspection bodies and material suppliers.

Performance Indicators:

• Compliance to Corporate and Statutory Engineering Standards.
• Facilities and equipment downtime.
• IT systems performance and availability.
• IT systems security.
• Timely completion of scheduled Audits, Reviews and corrective actions.
• Quality and quantity of maintenance undertaken.
• Quality and effectiveness of projects executed.
• Reliability of the terminal installations.
• Incident free hours for M&R activities.
• Quality of M&R activities documentattion.
• Achievement of plans within the set targets, budgets and guidelines.
• Performance of M&R team and third party contractors.
• Level of M&R staff satisfaction and team development.
• Quality and timeliness of the various reports.

Qualifications & Experience

• University Graduate, Mechanical Engineering
• Minimum 5 years work experience gained in a comparable job preferably in the petroleum industry.
• experience in the field of maintenance management in a technical industrial environment.
• considerable experience of managing staff and teams.
• considerable project management experience
• Some experience in computer systems and LAN.

Competencies

• Exceptional technical understanding of terminal facilities.
• Planning and organisation capability.
• High level of integrity.
• Analytical with good decision making skills.
• Good communications and negotiating skills.
• Responsibility and leadership.
• Thorough, results focussed with ability to work under pressure.
• Social empathy with ability to work across organisational and cultural boundaries.
• Team orientation, supervisory and relationship management skills.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

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VTTI Kenya HR & Administration Officer Job in Mombasa

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya.

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational.

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa:

HR & Administration Officer

Location: VTTI, Kenya

Job Description:

Responsible for the provision of Human Resources services in compliance with VTTI corporate policy and statutory regulations. Manages human resource programs for the organisation which include Staff recruitment, employee relations and skills development, compensation and benefits administration.

Also responsible for administrative support to the General Manager and the management team; manages services related to office supplies, travel, accommodation, housekeeping and arranging meetings.

Organisational Position

Reports to the Finance and Administration Manager. Directly supervises support services, drivers and janitors.

Result Areas

Staff recruitment and deployment

In coordination with department managers, initiates the processes leading to recruitment of personnel for the organisation as follows:

• Reviews and advises on defined job descriptions and required qualifications for the positions in line with overall organisation business goals.
• Manages the requests for applications using the agreed method and guided by the organisationÕs policy.
• Schedules and participates in the screening, interviewing, negotiation of terms, reference checks and selection of personnel.
• Processes new hire documentation including letter of offer, employment contract and work permits.
• Manages orientation program for new hires including introduction to other staff, provision of staff IDs, relevant manuals, procedures and organising induction training.
• Interacts and corresponds with recruitment agencies to ensure hiring needs are met.

Administrative support

• Manages the General Manager’s diary; scheduling appointments in consultation.
• Handles incoming and outgoing calls and mail, receives visitors and deals with correspondence; ensuring proper presentation and uniformity to corporate standards.
• Arranges Management Team meetings, records minutes and maintains documentation.
• Makes reservations for meeting venues, hotels, flights and communicates with the relevant parties.
• Supervises office cleaning and housekeeping arrangements to meet company standards.
• Arranges for the purchase and supply of goods and services for the office; compares costs and value from various suppliers to ensure good value selection.
• Maintains record of quotations, purchase orders and invoices for general office supplies.

Records and Documentation

Responsible for the maintenance of company HR records and confidential employee documentation;

• Manage structure and revisions of Company Employee Handbook to maintain Company Policies and Procedures.
• Create, Maintain and revise various company policies, procedures, forms and templates
• Maintain record of Employment contracts, Copies of identification documents; Passports, National identity cards, Alien cards, PIN, NSSF and NHIF cards.
• Payroll deductions and benefits contributions.
• Staff performance targets and appraisal reports.
• Company Bank reconciliations.
• Maintains vacation calendar and tracks vacation accrual and balance in line with company policy.

Supervision, Training and Development

In coordination with department managers, identifies staff development needs and implements training programs to meet these;

• Develops Human Resource processes and metrics that support the achievement of the organisationÕs goals
• Develops and schedules required training sessions.
• Reviews feedback from personnel appraisal reports and advises on corrective counselling and training.
• Directly supervises support staff; drivers and janitors.

Compensation and Benefits administration

Responsible for the administration of compensation and benefits defined in employment contracts and guided by corporate policy and statutory regulations;

• Coordinates, researches company employee benefits for GM approval and implementation.
• Maintains up to date knowledge of current laws, best practices and regulations and initiates corrective actions where there are gaps.
• Provides timely information to finance department on payroll salaries, benefits deductions and staff over time.
• Implements company health insurance and pension fund, reconciles monthly Health Insurance statements for approval by Finance Manager.

Employee relations

Responsible for the maintenance of a good working environment for employees in compliance with corporate policy and statutory regulations;

• Maintains confidentiality at all levels concerning employment, benefits and salaries.
• Corresponds with legal representatives to ensure compliance in Employment Laws & employee conflict resolution.

Budget Control

• Gathers and compile costs for HR budget and review with Finance Manager.
• Manages HR and Office administration expenses within allocated budget.

General payments administrations

• Carries out bank reconciliations.

Reports, communication and social interaction

Maintains functional contact with the General Manager, Department managers and staff within VTTI Kenya and also maintains contact with VTTI group HR staff and with external parties;

• Interaction and communication with management and employees in a confidential manner.
• Interaction and correspondence with colleagues at VTTI headquarters in Rotterdam and other global locations.
• Maintains contact with various visitors and suppliers of office services.
• Provides direct and indirect guidance on company procedures and local guidelines as well as VTTI global policy.
• Monthly HR and Administration reporting for local office and corporate office.

Performance Indicators

• Timeliness of recruitment and deployment of staff.
• Completeness and accuracy of HR records and documentation.
• Fulfilment and adherence to personnel training schedules.
• Timeliness and accuracy of salary and benefits payments.
• Completeness and validity of salary and benefits data.
• Employee satisfaction and retention.
• Management of HR and administration expenses within allocated budget.
• Quality of office supplies services.
• Compliance with VTTI HR policy and the Kenya Employment Act.
• Compliance with statutory requirements for payroll PAYE, NSSF & NHIF.
• Timely and accurate bank reconciliations.
• Quality and timeliness of the various reports.

Qualifications & Experience

• University Graduate
• Human Resource Management qualification.
• Minimum 5 years experience in a results focused, multi cultural, commercial environment which includes experience in a Human resource management role.
• Knowledge and experience of Kenya employment regulations.

Competencies

• Good judgement and discretion.
• Social empathy and ability to engage across all levels of the organisation.
• High level of integrity.
• Good communications and negotiating skills.
• Flexible and Service orientated.
• Good understanding of Accounting principles.
• Thorough and attentive to detail.
• Orderly and structured.
• Planning and organisation capability.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

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