ACTED Assistant Administrative Officer Job

Department:               Finance and Administration

Position:                     Base Assistant Administrative Officer

Contract duration:       6 months with Renewal possibilities

Duty Station:              East Pokot (Kenya) Area of Operation – Chemolingot

Starting Date:             25/02/2011

Job Duties and Responsibilities

ACTED is currently looking for an experienced Assistant Administrative Officer to operate its Administration and Finance  Department in East Pokot, Kenya.  Reporting to the Finance and Administration Officer.

Specific duties include:

• Respect existing financial and administrative procedures and send all accounting documents to the Finance and Administration officer in charge of the area based in Churo;
• Follow-up financial indicators of ACTED’s projects;
• Help the Area Office to have a clear vision of the base’s financial and human resources;
• Accountable of his/her base accountancy;
• Follow up of financial and accountancy procedures of ACTED Kenya;
• Accountable of efficient flow of financial and accountancy information to Area Officer;
• Ensures that all resources of his/her base is allocated on the projects;
• Ensures that the running cost of his/her base is not raising up from the standard norms;
• FLAT Management in the base level;
• Accountable of procurement documentation in the base;
• Follow-up the implementation of ACTED Kenya HR procedures in the base;
• Control and check attendance sheets for all staff in the base;
• Control and supervise the filing of staff personal folders;
• Ensure valid contracts of rent or hire at the base are kept up to date;
• Supervise the field-based cashier, housekeeper/cook.

Qualifications Required

• A college diploma preferably in Commerce, Business Administration with Accounting, or any other related field.  CPA/ACCA Part 1 will be an added advantage;
• At least 2 years progressively responsible experience in Finance and HR/Administration;
• Ability to coordinate and manage staff;
• Highly motivated and with a desire to work with local communities specifically Pokot;
• Ability to work with culturally diverse groups of people;
• Ability to travel and work in difficult conditions and under pressure.

Application Procedures

Qualified candidates are invited to send their CV, cover letter, academic documents and telephone numbers of three professional referees to:

ACTED Kenya Area Office, East Pokot, Churo

Or

ACTED Kenya Office, P.O. Box 21217-00505, Nairobi 

Or send online application to

nairobi.jobs@acted.org to reach us not later than 11/02/2011.