NRC Logistics & Procurement Officer Job

Norwegian Refugee Council (NRC) Somalia/Kenya is a two Country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central).

NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.

In a short time NRC established Education, Shelter/Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya.

NRC also has a coordination office in Nairobi, Kenya that was established in 2006.

Position Vacant: Logistics/Procurement Officer - Somalia

Reporting to: Assistant Program Support Manager

Duty Station: Nairobi, with frequent travel to the field offices in Somalia

Duration of Contract: ASAP 2011 to 31st December 2011 (with possible extension)

Main Responsibilities include:

• Provide guidance and advice to field staff on policy issues related to procurement and contract issues.
• Implement internal controls and procedures designed to ensure strict compliance with the NRC Logistics (procurement) handbook and the standard operating procedures detailed therein.
• Ensure that NRC has an up to date and competitive vendor listing for the supply of goods and services.
• Seek quarterly approval from the APSM for current vendor listing.
• Constant research to broaden and ensure a vendor base which is not only reliable but of high quality and competitively priced
• Ensure that all requests are appropriately signed by authorized staff.
• Organize and prioritize purchases according to the nature of the request. (Urgent, small items, international purchases, services etc) andassign appropriately for action.
• Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents).
• Resolve complaints from the field on all purchased goods and services as well as disputes with suppliers.
• Ensure all NRC assets are placed on the standard NRC inventory template and disseminate inventory of items awaiting shipment to field offices in Somalia.
• Regular field visits to offer support to the field.
• Coordinate with clearing agents when necessary.
• Prepare weekly and monthly procurement status reports for submission to APSM
• Perform any other duties assigned by the supervisor.

Required skills and qualifications:

• Relevant university degree, preferably in Logistics or Procurement or equivalent work experience
• At least 5 years working experience in a busy Logistics department preferably with INGO or UN.
• Understanding of various donors requirements
• Excellent interpersonal, written and verbal communication skills.
• Fluency in the English, both oral and written
• Training skills.
• Ability to work under pressure.
• Excellent working knowledge in Microsoft Office.

Desired Skill:

• Knowledge of Somali language and context will be an added advantage.

This position will be based in Nairobi, Kenya with frequent travel to the field offices in Somalia.

Applicants should hold valid travel documents.

Deadline for Applications: 18th February 2011

Applications should be submitted to:

Norwegian Refugee Council,
P O Box 21211-00100
Nairobi, Kenya

Email Address: recruitment_nb@som.nrc.no

Please indicate the title of the position as the subject for email applications

Only the short listed candidates will be contacted.

Women are strongly encouraged to apply