American Embassy Budget Analyst/Voucher Examiner/Accounting Technician Job

Open to: All Interested Candidates

Position: Budget Analyst/Voucher Examiner/Accounting Technician

Opening: February 7, 2011

Closing: February 18, 2011

Work Hours: Full-time; 40 hours/week

Salary:
Not-Ordinarily Resident: Position Grade: FP-5
Ordinarily Resident: Position Grade: FSN-405-9
(A higher step and salary may be granted based on superior qualifications).

The Library of Congress Office (LOC) has an opening for the position of Budget Analyst/Voucher Examiner/Accounting Technician. The position will be available immediately.

Basic Function:

Using a wide latitude of judgment and initiative, serves as Budget and Finance Specialist performing all budgetary and fiscal activities in a complex 29-country regional operation for the independent Nairobi Office of the Library of Congress, a separate oversees agency of the Legislative Branch.

Responsible for budget formation, review, analysis, proposal presentations and implementation of the Office budgeting systems. Prepares annual budgets submissions.

Oversee the LOC office budget of approximately US$1,600,000 and the Cooperative Acquisitions Program budget of approximately US$240,000 from approximately 30 deposit accounts from private institutions in multiple currencies for 29 countries.

Administer service agreements and payments for services and reimbursements to 25 contracted Representatives based in 22 African countries. Supervises one Library Clerk.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.

Contact HR Office on 363-6091.

Qualifications Required:

Note: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• A Bachelor’s degree in accounting or finance is required.
• Three years of progressively responsible experience in budget and accounting work is required.
• Level IV English ability is required.
• Must have good knowledge of principles of accounting, laws are regulations relating to budgeting and funds control and ability to apply such knowledge to assigned budgeting work.
• Must have bookkeeping and computational skills.

Selection Process:

When equally qualified, U.S. Citizen eligible family member (USEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidates specifically address the required qualifications above in the application.

Additional Selection Criteria:

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
• Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
• Applicants must be available for an interview and for proficiency testing as required by the selecting official. If the applicant has not been contacted within two weeks after the closing date, please call the Embassy Human Resources Office at 363-6091.

To Apply:

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) found on: http://nairobi.usembassy.gov/root/pdfs/emplyform.pdf (typewritten application is preferred)

2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

3. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit application to

The Human Resources Office,
P. O. Box 606 Village Market, 00621
Nairobi, Kenya.

Point of contact

Telephone: 254-2-363-6091
Fax: 254-2-363-6097

The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Definitions

1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways:

• Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

• U.S. Citizen; and,
• EFM (see above) at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment:

• Is a U.S. citizen; and
• Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
• Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
• Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.
• Does not receive a Foreign Service or Civil Service annuity

4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.

An MOH is:

• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.

4. Not Ordinarily Resident (NOR) – An individual who:

• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a U.S. Social Security Number (SSN).

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

5. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:

• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws.

EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).