KCA University Job Opportunities

KCA University is a dynamic private business university of choice in Kenya committed to quality service and ethical practices. Due to its rapid growth over the years, we are seeking to recruit competent, dynamic and ambitious professionals to fill the following positions:

Director, Human Resources

Reporting To: Vice Chancellor
Terms of Employment: Permanent
Job Grade: 8

Overall Function:

The Director of the Department of Human Resources, as a member of the senior management team, plays a key role in ensuring best HR practice in attracting, developing and motivating staff with professional skills matching the University’s needs in a way that reflects a customer oriented organization that responds effectively to changing needs.

The responsible official will be required to guide and manage the overall provision of Human Resources services, policies and programs of the University, initiate high performance culture that emphasizes empowerment, quality, productivity, goal attainment and the recruitment and ongoing development of a superior workforce.

Responsibilities:

• Provide overall leadership for the division of Human Resources which includes;

1. Diversity & Affirmative action,
2. Human Resource information systems
3. Human Resource programs and solutions
4. Human Capital planning and forecast
5. Faculty and staff training & development
6. Development of short and long term strategic goals for the department in line with overall goals
7. High performance culture
8. Competitive compensation and benefits
9. Faculty and staff wellness and health & safety programs
10. Organizational structure and development
11. Employee relations
12. Compliance to regulatory concerns
13. Training, Development and succession planning

• Formulation and administration of university policies and procedures
• Formation of part of a team that develops the University’s strategic plan including short term plans
• Provide advice to the Vice Chancellor and Colleagues on Human Resource related issues
• Together with the VC, provide general support to the Board of Trustees and Governing Council in the area of Human Resources
• Serve on various divisions and university committees
• Perform related duties as assigned.

Minimum Qualifications:

• Masters degree in human resources, business administration, management, public administration or related HR training and qualifications
• Post graduate diploma in Human Resources Management
• CPS qualification will be an added advantage
• A member of the Institute of Human Resources Management
• Age : Mature individual between 38 – 50 years

Experience:

• A minimum of eight years of progressive responsible professional experience in human resources management, significant part of this period on a managerial level
• A thorough understanding and hands-on experience in personnel management and organizational change, knowledge of HR management theory and general management concepts;
• Conversant with ERP systems.

Skills:

The incumbent must demonstrate the following skills:

• Supervisory, problem solving, negotiations, team building and basic counseling skills. Effective verbal and listening communications skills. Public relations, report writing skills, strong and dynamic presentation skills, stress and time management skills
• Research and program development skills
• Qualitative and quantitative analytical skills.
• Excellent planning and organizational skills

Abilities:

• Possess the highest level of integrity and a strong sense of personal accountability for business performance and for accomplishing the goals of the business.
• Demonstrated success in working and building effective internal relationships that move the business forward.
• Strong focus on customer service delivery.
• Effective people management and staff development experience. The ability to effectively manage others through influence, as well as with direct authority.
• A strategic thinker who is capable of developing and articulating clear and compelling HR strategies.
• Ability to partner effectively to implement and execute programs through people (emphasize teamwork).
• A self-starter, confident in his/her abilities, self-motivated and able to work effectively with little supervision.
• Creative and flexible in attitude and style to adapt to new situations in a rapidly changing, dynamic environment.

Company Secretary/Legal Counsel

Reporting To: Vice Chancellor
Terms of Employment: Three Year Contract, Renewable
Job Grade: 7

Overall Function:

The Company Secretary shall provide leadership and comprehensive legal and corporate governance advice to the Board of Trustees, Governing Council, Senate and Administration Board of the University.

Responsibilities

• Review, advise, and assist in preparation of legal documents, contracts, policies, procedures, practices, actions, or other matters having legal significance to the management and operations of the University to ensure that the University has proper legal protection at all times.
• Liaise with external legal advisers and give them such instructions as the Governing Council may issue from time to time, including litigation, conveyance and all such legal needs as the University may require.
• Review, advise, and assist with property acquisitions, leases, labor relations and personnel matters, insurance matters, patents, trademarks, and copyright matters
• Monitor and stay abreast of legal issues affecting higher education; assist in the review of pending legislation and other governmental action and the development of institutional lobbying strategy.
• Advise and assist with compliance reviews by governmental agencies and higher education regulatory agencies and internal audits.
• Coordinate, attend and serve as a secretary of the Governing Council and its Committee meetings, and follow-up on the implementation of Governing Council decisions. Advise the Governing Council on Governance issues and best practice
• Serve as a secretary in the Senate and Administrative Board meetings of the University and custodian of the University statutory records and books.
• Assist in implementation and administration of the student judicial program; to ensure an educational environment that is conductive to student growth and development
• In liaison with HR, develop and facilitate educational workshops and behavioral programs (e.g. Alcohol and Substance Awareness Workshop, Ethics & Governance Workshop, Behavioral Intervention Program).
• In liaison with HR, lead the staff industrial relations issues including disciplinary issues.

Minimum Qualifications & Skills:

• LLB degree from a recognized university, advocate of the High Court of Kenya and a member of LSK in good standing.
• Qualified Certified Public Secretary and registered member of ICPSK in good standing
• Not less than 5-years post qualification experience in company secretarial and legal practice
• At least 2-years experience in handling Board matters
• Ability to demonstrate best practice, integrity, professionalism, confidentiality and maturity;
• Good interpersonal and communication skills and ability to multitask
• Possession of Master of Law (LLM) will be added advantage

Executive Assistant to the Vice Chancellor

Reporting To: Vice Chancellor
Terms of Employment: Permanent
Job Grade: 6

Overall Function:

Provide executive, administrative and management support to the Vice Chancellor in a professional manner, exercising sound judgment, tact and utmost confidentiality.

Main Responsibilities:

• Oversee and manage the operations of the office of the Vice Chancellor
• Anticipate and prepare daily schedule of VC’s meetings and priorities. Have a thorough understanding of the Vice Chancellor’s priorities and expectations and take these into account when coordinating his/her complex schedule and providing administrative support
• Schedule appointments with other University personnel, Board of Trustees' members, organizations and/or individuals from the local/national/international community to include the coordination of logistics for site visits on-campus and prospective visits off-campus
• Organize, prioritize and notate the content of incoming materials (mail and e-mail), especially gathered information, special requests and meetings
• Provide confidential executive support and serve as a communication link for the Vice Chancellor and other parties
• May be required to attend meetings with and on behalf of the Vice Chancellor, as deemed appropriate and serve as minuting secretary to all of the VC’s Committees and follow-up on the actions by various managers.
• Prepare and compile materials for conferences and meetings on individual initiative for the Vice Chancellor as appropriate. Together with Corporate Affairs Manager, prepare VC/Chairman’s speeches, remarks on different occasions as deemed fit.
• Prepare and manage the annual budget for the VC’s and Senior DVC’s offices
• Co-ordinate and manage traveling schedules locally and internationally including preparing materials and reports in regards with the meetings
• Maintain electronic and hard copy filing systems for ease of retrieval; responsible for establishing and maintaining a professional and cooperative working environment within the Vice Chancellor’s office.
• Assist the Legal Council in coordinating Board of Trustees & Governing Council meetings, subcommittee meetings, retreats and special meetings coordinated from the VC’s office.
• Perform other related duties as required or assigned.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Social Science, International Relations or Communication from an accredited college or university
• Diploma in Business Administration, Public Relations or HR Management
• Diploma in Secretarial studies

Experience:

• A minimum of five (5) years successful experience as the lead administrative support person for executive level managers, preferable within a college or university set up.
• Age – Mature individual of 35 – 42 years.

Abilities:

• Proficiency with office computing software, i.e. Microsoft Office, Word-processing, Excel, Power Point
• Experience in drafting and editing proposals and reports
• Ability to design, develop and maintain a filing and record-keeping system and to organize the office to support the pursuit of its development mission
• Ability to express ideas clearly and concisely, orally and in writing
• Ability to communicate and relate to individuals at management and administrative levels
• Posses knowledge of supervisory methods and techniques
• Ability to handle multiple tasks simultaneously and possess a keen sense of priority, customer service excellence, confidentiality, managing changing schedules, sound judgment and creativity.
• Excellent personal communications skills; ability to establish professional relationships with and interact effectively with diverse constituencies
• Ability to travel locally and internationally as required

Interested candidates to send their applications together with Curriculum Vitae and certified copies of their certificates to the following addresses not later than Friday 25th February, 2011.

Vice Chancellor,
KCA University,
P. O. Box 56808, 00200
Nairobi

Or send by email to: gmabishi@kca.ac.ke

Please quote the reference no. of the position you have applied for on the envelope.

We appreciate all applicants, but please note that only short listed candidates will be communicated to.

Only shortlisted candidates will be contacted.