Action for Children Personal Assistant to the Director Job in Kenya

Action for Children in Conflict is looking for a Personal Assistant to the Director to assist the Director in key administrative tasks and communications in Thika Town.

What is Action for Children in Conflict?

Action for Children in Conflict is a small Non-Governmental Organisation working in Thika since 2004, running rehabilitative and preventative programmes to reduce the prevalence of street children in Thika.

Among other activities, AfCiC runs a free legal aid programme, an economic programme featuring skills training, business support and microfinance, and an education programme that features school dropout prevention, school feeding, holiday clubs, a prison programme and non-formal education for street children.

Primary Job Responsibilities

• Manage the Director’s busy schedule; including organising meetings and appointments, helping the Director stay on task and on schedule
• Serve as a communications link between the Director and other staff when Director is not available
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Dealing with correspondence and writing letters, taking dictation and minutes
• Producing documents, briefing papers, reports and presentations
• Planning, organising and managing events
• Creating & updating Director’s contact database regularly
• Carrying out background research and presenting findings;
• Devising and maintaining office systems, including data management, filing, etc.;
• Commissioning work on the Director’s behalf where requested
• Perform ad hoc administrative and personal tasks as needed

Skills/Qualifications/Attributes Required (Person Specification)

Essential

• Graduate (2nd division degree or higher)
• At least one year experience as a personal assistant, administrative assistant, or secretary
• Excellent verbal and written communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• Excellent organisational skills
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Flexible and cooperative with team colleagues
• Competently manages conflicting priorities, works to deadlines and under a high level of pressure
• Self motivated & extremely efficient, able to work at a fast pace
• Maintains confidentiality and uses discretion at all times
• Honesty and reliable
• Proven respect for vulnerable children and their families, putting their interests first
• Maintains discipline fairly and in keeping with Child Protection Policy

Desirable

• Experience working with/ supporting international volunteers
• Experience organising and hosting events

How can you apply?

Please submit your CV and a detailed covering letter (either in person or by post) explaining how you meet the Person Specification to the AfCiC Administrator (Nancy Wangui) at the AfCiC Main Office on 2nd Floor, Imara Plaza (next to Thika Farmer’s Hotel), Thika Town.

Please enclose contact details of two professional references (no relatives or personal friends).

Please note we are NOT accepting email applications.

Closing Date: Wednesday 20th April, 5pm
Contact Details

Post: P.O Box 130, Thika

Physical Address: 2nd Floor, Imara Plaza, Thika Town

Telephone: 067 22604/ 0724 509138

Website: www.actionchildren.org

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