mothers2mothers Systems & Operations Consultant Job in Kenya

Job: To accelerate the institutionalization of fully functional and compliant operating systems for mothers2mothers Kenya.

The position is based in Nairobi, Kenya and reports to the Country Representative, working closely with the Accounts and Administration Manager, the program team, and key staff at m2m HQ. The position is fixed-term for 3 months.

Key Areas of Responsibility:

Regional offices:

• Facilitate the start-up of m2m’s regional office in Kisumu
• Facilitate the start-up of m2m’s regional operation in Nairobi/Central
• Review and improve the operating systems of m2m’s regional office in Mombasa

Finance:

• Support the finalization and implementation of m2m Kenya’s finance policies

Administration:

• Support the administrative close-out of USG-funded project activities
• Map organizational administrative activities and develop an operating structure for administrative support with defined roles & responsibilities

IT:

• Follow-up with m2m head office to resolve all priority IT needs (e.g. email server, scanning functionality, etc.)

HR:

• Review m2m Kenya’s current contract templates and HR policies in accordance with Kenya labour law
• Draft additional contract templates and HR policies as needed
• Review existing HR filing system and revise to ensure full legal and donor compliance

Governance:

• Review m2m’s current governance structure in Kenya and make recommendations for improvement
• Support the implementation of improvement measures where appropriate

Procurement/Logistics:

• Identify preferred suppliers in all of m2m’s operating regions

Compliance:

• Review existing branding/marking plan(s) and facilitate full compliance
• Support other systems improvements in the above areas as needs are identified

Qualifications and Experience:

• Bachelors degree in finance, business administration or related fields; MBA a distinct advantage
• Significant experience in organizational systems set-up and management, including a cross-section of finance, administration, HR, legal, governance, logistics, donor compliance and/or IT
• Experience conducting organizational assessments of operating systems, generating action plans, and managing the implementation of system improvements to completion

Competencies Required:

• Strong assessment skills, able to gather information from diverse sources and synthesize into a consolidated format
• Planning and problem-solving skills, able to convert assessment findings into detailed, actionable solutions
• Project management skills, able to actively manage implementation of a detailed project plan
• In-depth understanding of USG rules and regulations, Kenya labour and tax laws/customs, and generally accepted accounting principles
• Ability to work independently and seek guidance and consultation at key project phases
• Organization, research and time-management skills
• Dynamism, creativity and flexibility
• Fluency in English required; fluency in Swahili an advantage
• High level of computer literacy (MS Office)
• Enthusiasm to work on behalf of m2m’s mother and infant clients

To Apply:

Interested applicants should submit their Curriculum Vitae to the Human Resources Department, mothers2mothers via email to kmmprecruitment@m2m.org by 8 June 2011.

mothers2mothers follows a careful review process for all applications. We are unable to respond personally to each application.

Only those selected for interviews will be contacted.

Should you not receive a response to your application by 30 June 2011, please consider your application unsuccessful.

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