HR Jobs, Project manager and Procurement Jobs at CITAM

Our Mission: To know God and to make him known through evangelism and discipleship Christ is the Answer Ministries (CITAM) the corporate body that at present oversees nine assemblies, six institutions and 93.3 Hope FM seeks to recruit Born Again Christians who are in agreement with the CITAM statement of Faith and practice for the following positions :-

1) Head of Human Resources

Responsible for the management of CITAM’s Human Resources function; including formulation, Periodic review and implementation of HR policies; coordination of the recruitment processes;
Compensation and benefits; staff training and development; employee industrial relations; and the Building of a committed, competent and Productive workforce; under guidance and direction
of the Human Resources Committee of the Deacon Board.

The position reports to the Director for Administration.

Key Responsibilities:

R1. Employee Resourcing

• Ensure that all employment practices, compensation, employee benefits, and human resources programs are within established standards, procedures, guidelines, and policies of CITAM and local labour laws.
• Ensure that CITAM maintains a compensation and benefits package that is equitable and competitive.
• Coordinate the human resources planning process for CITAM and facilitate the staff recruitment and selection process.
• Manage the process of staff appointments, which includes issuance, renewal and termination of contracts
• Maintain contact with the labour industry, other organizations and government departments

R2. Staff Development

• Coordinate staff training and development programmes.
• Coordinate the performance management process to ensure that it is effective linked to the staff development programmes.

R3. Strategic Alignment

• Participate in the development and implementation of CITAM’s strategic plan and ensure effective contribution of the Human Resource function towards achievement of the plans.
• Facilitate periodic review and update of Human Resources policies and procedures in line with changes in the regulatory and labour environment.
• Act as a change management catalyst within CITAM.

R4. Administration

• Provide administrative support, which includes maintenance of personnel records, payroll administration, processing of staff benefits and management of retirement benefits scheme.
• Preparation and control of Human Resource budgets.

R5. Others

• Ensure that CITAM maintains good employee and industrial relations through well managed staff welfare schemes, a healthy and safe working environment, effective management of disciplinary and grievance issues, and effective communication processes.
• Coordinate employee-related legal issues and advise management on appropriate course of action.
• Coordinate work-related counselling and stress management services for staff.
• Perform any other duties as may be assigned from time to time by the management of CITAM.

Qualification ,Knowledge and Skills

Requirements

• A Bachelor’s degree in Social Sciences (Business Administration, or any other related field)
• Diploma in Human Resource Management, Organisational Development or any related field
• Should be a member of a recognised professional body such as Institute of Personnel Management (IPM) or Institute of Certified Public Secretaries (ICPS)
• Requires experience in working in a multi-cultural environment.
• Must have excellent interpersonal skills and ability to work under pressure.
• A team player who is self-motivated and detail-oriented.
• Requires problem solving orientation, good communication and negotiation skills.
• Must have computer aptitude and word processing skills.
• Ability to communicate effectively with staff at different levels within an organisation is essential for the job
• Minimum of 6 years work experience of which three must be at a senior human resource management level

2) Project Manager

To manage facilities and capital works of construction in CITAM, ensuring that the projects are carried out within the required time frame and completed within their budgets. The position reports to the Director for Administration.

Key Responsibilities:

R1. Projects:

• To provide management oversight for all phases of construction project, from inception to completion and oversee the completion of all construction in accordance with the engineers’ and architects’ drawings and specifications together with the prevailing building codes.
• The incumbent shall be responsible for ensuring compliance with quality standards Assist CITAM in the procurement of the necessary and appropriate consultants including the clear definition of their roles, responsibilities and liabilities
• Manage the current facilities

R2. Liaison

• Shall act as CITAM’s point of contact with contractors, with the strongest possible focus on quality.
• Shall be responsible for smooth organization, implementation and completion of the projects, within the approved budget and time. Communicate project briefs to the consultants and monitor progress within the agreed brief.
• Agree the format and procedures for cost control and reporting.

R3. Budget

• Manage and monitor the preparation of the project costing by other consultants
• Prepare and co-ordinate an Indicative Project Documentation and Construction Programme.
• Facilitate CITAM’s approval of all key stages of construction documentation.
• In liaison with the DFA, develop capital works and maintenance budgets for Deacon Board approval
• Perform any other duties & responsibilities that may be assigned by the management of CITAM

R4. Fleet Management

• Providing oversight to the CITAM transport fleet in ensuring adherence to the transport policy.
• Managing the fuel card system and ensure the approved budgets are adhered to.
• Ensuring that best practice is employed in fleet management, and that there is efficiency and effectiveness in the service provision.

Qualification, Knowledge and Skills

Requirements

• Degree in Civil Engineering or Mechanical Engineering, Quantity Surveyor or equivalent
• Strong interpersonal and communication skills
• Must be a team player who is self motivated and detail oriented
• Strong negotiation skills
• Strong analytical skills
• At least three (3) years experience in a large organization in a supervisory capacity

3) Procurement Manager

The position will manage CITAM’s procurement function by ensuring professionalism in the supply chain process to ensure value for money and high levels of Integrity.It will also ensure compliance and continous revision for relevance of CITAM’s procurement policy. The position reports to Head of Finance.

Key Responsibilities:

R1. Procurement

• Developing, implementing and managing the procurement policy and procedures for CITAM while ensuring continuous revision of policies and procedures in line with changing business environment
• Ensuring sourcing of the highest quality of goods and services so that CITAM receives value for money at all times
• Ensuring Integrity of the CITAM supply chain
• Preparation of tender documents for provision of goods and services
• Ensuring currency of Service Level Agreements (SLA’s) for provision of goods and services.
• Ensuring periodic price surveys
• Ensuring adequate insurance cover for CITAM assets

R2 Supplier Management

• Ensuring regular prequalification of suppliers so that CITAM receives quality goods and services and receives value for its money
• Negotiation with suppliers on best prices and quality
• Supplier relationship management

R3 Budget

• Ensuring preparation of an annual CITAM procurement plan in line with the approved budget and ensuring that the assemblies, units and departments operate within the plan
• Preparation and supervision of CITAM annual procurement plan
• Liaise with budget holders on procurement needs
• Provide oversight to the stores in the various CITAM facilities, and ensure the maintenance of up-to-date records, ensure inventory control and carry out periodic stock takes.
• Ensure that Best Practices are employed in the supply chain management..

R4 General

• Ensure the maintenance of an updated filing system (i.e. contracts, orders, shipping documents, construction documents, correspondence etc. ) in the department.
• Perform any other duties as may be assigned from time to time by the management.

Qualification, Knowledge and Skills

Requirements

• A degree in Social Sciences, Business Administration or any related discipline.
• Post graduate diploma in purchasing and supplies.
• Strong interpersonal and communication skills.
• A team player, with self drive and ability to work without supervision.
• Must be Proficient in computer application packages with strong analytical skills.
• At least four (4) years experience in procurement in a managerial position. Experience gained in a similar capacity will be an added advantage.

Qualified applicants are advised to send their application letters, a detailed curriculum vitae and names and contact addresses of at least 3 referees ,one of which must be your Pastor to the address below on or before close of business on Wednesday,6th July 2011.

Director For Administration
Christ Is The Answer Ministries
P.O. Box 42254-00100,
Nairobi

0r email :admin@citam.org clearly stating the job title on the subject line

Only Shortlisted candidates will be contacted

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