Kenya Episcopal Conference- Catholic Secretariat Monitoring & Evaluation Project Officer Job in Kenya

 Introduction

The KEC - Catholic Secretariat is the National Administrative, facilitative and Coordinative arm through which the KEC implements and co-ordinates various Pastoral programs at the National level and undertakes all those responsibilities which express the mission of the Catholic Church in Kenya.

It is seeking an outstanding, dynamic and results oriented individuals to fill the following key positions.

Project Officer , Monitoring & Evaluation

Key Responsibilities

The M&E Project Officer will be responsible for designing project M&E system He/she will set up and operate supportive computerized system for respective project(s), facilitate learning in reflective events and manage communication of M&E findings on time.

The Officer will develop capacities needed by partner staff and primary stakeholders for participatory monitoring and evaluation (PM&E), an M&E training plan including assessing training needs and training options.

Specific Duties

Reviewing / Revising Activities

• Revises the project objective hierarchy and Pro-Frame matrix (activities, output, intermediate result, strategic objectives and impact);
• Reviews existing social and economic data for assigned projects areas to assess if it can provide good baseline data for impact evaluation and identifying gaps to be filled;
• Review functionality and gaps in data and information collection system for respective projects with the view to revise or amend the system.

Needs Assessment

• Determines information needs of project management, implementing partners and primary stakeholders, the cooperating institutions and funding agencies;
• Participate in setting data base system for respective project(s);
• Identifies and design performance questions, key indicators and targets for each project component and for each level of the objective hierarchy;
• Identifies needs and draw up TOR, design and cost out a baseline, evaluations, special studies and need assessment surveys (as appropriate);
• Design work plan for undertaking baseline and assessment studies;
• Provide support in baseline and assessment studies to partner staff and or consultant.

Operational Monitoring

• Develop data and information collection and reporting forms (forms, guides) on how to record, report and analyze progress against the annual operational plan and design the format for such progress report;
• Designs formats and procedures for operational monitoring;
• Reviews monitoring reports to assess interim impacts and identify causes of potential bottlenecks in implementation;
• Reviews existing M&E and management information systems of implementing partners and identifying where support is needed;.
• Assist partners in proper utilization of data collection and reporting formats for their respective project activities;
• Collects, compiles and analyzes reports prepared by implementing partners and prepare consolidated progress reports for project management to submit to Programming department in accordance with approved reporting formats;
• Undertakes and facilitates others to implement the M&E plan, regularly revise and update performance questions, indicators, formats and analytical process;
• Participate in PMP design for new project(s);
• Compile data and complete IPTT for project indicators and activity performance for respective project(s);
• Formulate, review checklist/questionnaire tools in monitoring and evaluation exercises;

Experience Sharing and Training

• In collaboration with implementing partners , PMT and primary stakeholders develops feasible and effective reflection events where M&E data are analyzed and corrective actions can be agreed upon;
• Training on M&E and M&E design and implementation process with implementing partners and primary stakeholders;
• Provide induction or training into the use of the M&E quality standard tools/manual for partner staff;
• Advise partner M&E in setting out and using monitoring calendar.

Quality assurance and supervision

• Conduct data quality assurance on project activity monitoring data and information collection at the field level working closely with field staffs;
• Provide oversight in assessment and evaluation assignments undertaken by external service providers;
• Supervise data cleaning, coding, editing and tabulation and tabular outputs in close collaboration with M & E staff and the evaluation team;

Coordination

• Liaise with respective project officers across sectors within Caritas Kenya.
• Plan and advise the Unit Manager about monitoring and evaluation activities and support to sectoral units;
• Provide focal point person role and responsibility regarding monitoring activities pertaining to respective project(s);
• Play lead role in organizing and facilitating joint monitoring and review events and processes pertaining respective project(s).

Reports and reporting

• Produce back- to- office reports following monitoring, assessment and evaluation work in the field;
• Review evaluation and assessment reports done by consultants;
• Produce narrative report highlighting monitoring and evaluation reports and share with the MEL team and sector officers;
• Produce annual reports on monitoring and evaluation activities and processes accomplished;

Other

• Performs other related duties as required;
• Respective project(s) assignment will be determined by Unit Manager.

Minimum Requirement

Education

• MA/MSc OR BA/BSc in a relevant field

Experience:

• 5 years of relevant experience with an MA/MSc degree or 7 years of relevant experience with BA/BSc degree

Competencies /Knowledge, Ability and Skill

• Understanding data and information requirements and policies of Caritas Kenya
• Sound knowledge of M & E system
• Strong quantitative and qualitative analysis skill with ability to work with data S/W packages
• Ability to write reports, and training molecules and manual and M&E systems
• Fluency in English (both oral and written skills)
• Ability to design develop, and implement training
• Ability to work effectively under stressful condition
• A high level of computer literacy
• A good knowledge of social teachings of the Church, and Ethical principles

Agency-wide Competencies

These are rooted in the mission, values, and principles of Caritas Kenya and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

hr@catholicchurch.or.ke

To reach him on or before 26th September 2011

Only shortlisted candidates will be contacted

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/