Horn Relief Finance Manager (Somalia) Kenyan Job

Employer: Horn Relief

Job Position Title: Finance Manager - Somalia

Reporting to: Regional Finance Manager

Duty station: Nairobi, Kenya

Duration: 1 year

Application Deadline: 15th November, 2011

Organizational Background

Horn Relief is an Africa based international development and humanitarian organization.

At Horn Relief, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.

We believe that environmental protection is the bedrock of a thriving community, so we aim to prevent, manage, and overcome situations that adversely affect communities’ wellbeing by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid and Influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Currently, Horn Relief has programs in Somalia, Kenya and shortly beginning work in South Sudan. Our current donor portfolio includes European Commission, USAID, SIDA, CIDA, UNICEF, Government of Netherlands and others.

Primary Responsibilities

The Finance Manager- Somalia will be a full-time member of the Horn Relief staff, working with the teams in HQ, country offices and the field.

Financial Management

• Planning and coordinating the activities of the country Finance teams by ensuring that there are adequate resources to effectively undertake the planned activities.
• Providing leadership and supervision to all finance officer in the country offices and ensure that they carry out their daily tasks in an effective and efficient manner as per Horn Relief policies and procedures and donor requirements.
• Assist the programme managers and country directors in the preparation and monitoring of budgets for all country projects/programmes as per Horn Relief and Donor formats, on monthly, quarterly and annual basis.
• Provide timely and sound financial reports to the Management, donor and other stakeholders on monthly, quarterly and annual basis
• In the absence of the regional finance manager, represent Horn Relief in various forums and be able to proficiently report on Horn Relief activities effectively.
• Assist in the institution of organizational financial policies and procedures ensuring compliance to the said policies.
• Responsible for all financial issues and correspondence on financial matters with partners and donors
• Responsible for the disbursement of funds based on approved project budgets to the field on a timely basis
• Approve the monthly payments including payroll for all staff
• Maintains an efficient and transparent financial filing system
• Strengthen financial systems and internal controls and ensure that transactions are adequately captured and recorded accordingly in the system. Ensure all payments are adequately supported by the relevant documents.
• Provides timely and sound financial reports to the Management, donor and other stakeholders on monthly, quarterly and annual basis

Business planning and Donor management

• Prepare annual operations plan for the country office and programmes
• Assist in the review, revision and updating financial operations policies and procedures for the country offices as and when required
• Monitor budgets and programme expenditure of the country offices and teams
• Manage the country cash flow and ensure timely approval and disbursement of all fund requests to the field
• Plan for the growth and expansion of the country finance function
• Oversees and manages country audits both programmes and otherwise and liaises regularly with auditors (internal and external), and government agencies.

Compliance and implementation of policies and procedures

• Undertake regular financial monitoring in the field /country sub-offices and ensure that staff adhere to Horn Relief and donor financial policies and procedures.
• Ensure the organization is in compliance with local statutory laws and legislations
• Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required
• Oversee the performance management of all finance staff and undertake annual performance review of finance officers

Capacity Building

• Provide orientation and training to the country staff on cost-effective management and Horn Relief’s financial policies and procedures
• Identify any capacity gaps and assess any capacity building needs in the country finance departments and propose corrective action
• Plan for and implement capacity building activities for Horn Relief country finance staff and partners on timely and efficient manner
• Manage, develop and mentor country finance staff and ensure staffs develop competencies in the key functional areas.
• Assist in the identification of best practices within and outside of Horn Relief and help in the documentation and implementation of such practices

Qualifications

• Bachelors degree in Accounting, Finance or Business Administration
• Professional qualifications in accounting or CPA (K), ACCA, CIMA, or equivalent;
• A minimum of 6 years experience working in a similar position;
• Experience in managing multiple programmes and operations remotely
• Experience in institutionalizing financial policies and procedures and internal control systems;
• Strong attention to detail and a high level of organization;
• Previous experience in similar position

Required Competencies

• Excellent communication skills both oral and written and the ability to work independently and as part of team;
• Diplomacy, tact and negotiation skills;
• Willingness to travel regularly to and within remote areas ( In Kenya, South Sudan and Somalia);
• Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Strong management skills and strong competencies in people management, capacity building and coaching;
• Proficiency in all Microsoft Office programs, particularly Microsoft Word, Excel, and financial applications such as sun systems is strongly preferred.
• Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European commission, UN agencies, DFID and USAID to be able to advise programme staff accordingly.
• Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
• Good knowledge of local and regional laws and statutory requirements
• Highly developed interpersonal skills and a proactive approach to issues

Application Process

Applications should be submitted by 15th November, 2011.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Horn Relief is an equal opportunity employer.

Each application package should include the following:

• Cover letter with the applicant’s current contact information
• Resume (including detailed work experience, education/degrees)
• Professional References (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at vacancies@hornrelief.org and hornreliefjobs@gmail.com with the subject line: Finance Manager- Somalia

Applications not including all of the above information will not be reviewed.

Only short listed candidates will be contacted.

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