KHRC’s Job Analysis, Evaluation & Salary Survey Consultancy Job

Background and Introduction

The Kenya Human Rights Commission (KHRC) is a leading national, non-governmental organization, founded in 1992 in Kenya with a mission to protect, promote and enhance the enjoyment of all human rights for all men and women in Kenya.

For the last 4 years, the KHRC has been pursuing this through the followings five strategic objectives:

1) Civic action for human rights;

2) Accountability and human rights-centered governance;

3) Leadership in learning and innovation in human rights and democratic development in Kenya;

4) Mainstreaming equality, non discrimination and respect for diversity; and finally,

5) Organizational sustainability of KHRC.

The KHRC is developing a new 4 year Strategic Plan. It is in this regard that the Commission is procuring the services of a HRM consultant to carry out a job evaluation to determine the human resource/staffing requirements.

Overall Scope

The consultant will be expected to review and analyse the twenty one (21) existing jobs to determine human resource/staffing requirements for our new strategic plan, scheduled for completion in February 2012.

This exercise is to help the Commission reduce its personnel costs while ensuring those jobs retained/created are properly remunerated.

Specific Scope

1. Determine the human resource/staffing requirements/design based on mergers, deletions or additions of/to existing jobs for the new strategic plan, scheduled for completion in February 2012;

2. Based on No 1 above, re-write more appropriate Job Descriptions;

3. Using existing compensation surveys for the NGO sector, suggest a competitive and practical reward strategy for KHRC based on the job classification and job grading system in the new human resources manual;

4. Create a skills and competency matrix reflecting the required competencies, qualifications and experience as per the classification in the human resources manual;

5. Fully involve the management in the evaluation exercise.

Outputs expected

1. Positions needed for the Strategic Plan based on mergers, deletions or additions of/to existing jobs;

2. Competency plan;

3. New Job descriptions that clearly reflect the academic qualifications, experience, responsibilities, supervision and reporting relationships for the positions in No 1 above;

4. Revised salary and grading structure which ensures that jobs retained/created are properly remunerated;

5. A refined organisation structure;

6. Job evaluation report.

Facilitation

The KHRC will:

1. Ensure that the necessary inputs for the assignment are available;
2. Participate in necessary meetings and reviews.

Note: In undertaking the tasks, the consultant should fully involve the internal stakeholders i.e. the members of the Secretariat and the Board. The process applied should be participatory and interactive.

This could for instance include separate and joint discussions with the two stakeholders.

Reporting Line

The consultant shall report to the management that is led by the Executive Director who will be assisted by the Human Resource & Admin Officer together with the Staff Development Committee.

Requirements and Qualifications

The requirements for the carrying out of the assignment include relevant experience in Human Resource Management more specifically on:

a. Experience in competency mapping, job analysis and evaluation, and development of job descriptions;

b. Job regrading and organisations restructuring;

c. Good knowledge of human resource planning;

d. Experience in NGO evaluation exercises;

e. Experience in reward management;

f. Experience in human resource research;

g. Ability to write clear, unambiguous and comprehensive Reports.

Intellectual Property: As per the KHRC’s standard consultancy contract ownership and copyright of all data, drafts and final products will be the sole and exclusive property of the KHRC.

Submitting an Expression of Interest

Interested consultants or firms should send the following:-

• A cover letter introducing the evaluator and how the skills and competencies described above are met and giving concrete examples,
• A CV detailing relevant skills and experience and including referees (no more than 2 pages);
• proposal on how to undertake the tasks (work plan);
• A budget covering all costs which should be valid for a period of not less than 90 days.

To reach the address below on or by close of business on 9th December, 2011. All applications should be submitted in a sealed envelope addressed to

The Executive Director
Kenya Human Rights Commission
P O Box 41079 – 00100
Nairobi

or E-mail: admin@khrc.or.ke, mnamusonge@khrc.or.ke

Content of Proposal

1. Technical Component:

The technical component of the proposal should be concisely presented and structured in the following order to include, but not necessarily be limited to, the following information:

a. Description of the Firm and the Firms’ qualifications, a brief description of your firm/institution and an outline of recent experience or projects of a similar nature. You should also provide references and any information that will facilitate our evaluation of your firm/institution’s substantive reliability and financial and managerial capacity to provide the services;

b. Understanding of the Requirements for Services, including any assumptions as well as comments on the data as indicated in the TORs or as you may otherwise believe to be necessary;

c. Proposed Approach, Methodology, Timing and Outputs. This may include any comments or suggestions on the TOR, as well as your detailed description of the manner in which your firm/institution would respond to the TOR. You should include the implementation schedules;

d. Proposed personnel to carry out the assignment and their C.Vs. The composition of the team you propose to provide, with their qualifications and experience, to be accompanied by their curriculum vitae;

e. List of similar assignments done with details of the contact persons.

2. Financial Component

The Financial Component should contain an overall quotation in a single currency, either in US$ or Kshs. The budget should cover all costs which should be valid for a period of not less than 90 days. In addition, the price component must cover all the services to be provided and must itemize the following:

a. Total cost of the assignment (indicating nature and breakdown);

b. A proposed schedule of payments.