Finance Assistant Kenyan Job - AfSBTK

Africa Society for Blood Transfusion Kenya (AfSBTK) is an indigenous professional nonprofit making organization, dedicated to supporting and advancing the highest ethical and professional standards in blood transfusion medicine in order to achieve adequate, safe and cost effective national blood supply.

Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.

AfSBTK has received a financial grant from CDC to provide Technical Assistance to NBTS aimed at the Implementation and Expansion of Blood Safety Activities in Kenya.

AFSBT-K seeks to recruit competent and qualified Finance Assistant as stated below.

Job Title: Finance Assistant

Reports To: Finance and Administration Officer

Location: Nairobi

Job Summary

The Finance Assistant is responsible for providing overall support to the Finance and Administrative office. Key responsibilities include supporting general ledger, accounts payable, cash receipts, preparation of supporting documents, filing and processing, consolidation and analysis of financial data.

The Finance Assistant shares responsibility with Finance and Administrative Officer for maintaining accounting systems bookkeeping, financial reporting, and cash and bank accounts and for providing support to the CHF field offices and any other partner/donor.

Essential Duties and Responsibilities

• Understand and adhere to policies and procedures in the AfSBT-K finance and administrative manuals as well as donor requirements.
• Prepare cheques and vouchers in accordance with the finance manual and donor requirements
• Prepare journal entries, accounts reconciliations, processing of financial transactions and analysis of financial information.
• Work closely with the finance and administration officer in timely response to financial queries by donors and/or other relevant authorities
• Review invoices, expense reports and credit memos for ledger distribution and disbursement.
• Review invoices and expenses for legitimacy and appropriate approval and present any concerns to Finance and Administration Officer, program manager and/or Director.
• Reconcile bank accounts, vendor statements with accounts payable schedules; process checks; and update the paid invoice logs for the office.
• Respond to vendor inquiries including research on outstanding balances
• Ensure the organization and security of the vendor files, bank reconciliations and journal entries, payment vouchers and other finance files.
• Assist with the annual audit by preparing worksheets, preparing and providing supportive documentation as needed.
• Conduct end of month petty cash reconciliations and spot checks.
• Post journals, payment vouchers and receipts to QuickBooks.
• Ensure timely disbursement of monies to the HTCs for program activities
• Assist in the documentation of office and accounting procedures and any other manuals.
• Assist Finance and Administration Officer in ensuring appropriate planning and utilization of AfSBT-K’s resources.
• Maintain the leave schedule database.
• Receive and review staff time sheets for completion and proper allocation and file in personnel files.
• Receive and file all staff pay slips in personnel files.
• Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters.
• Carry out additional tasks as requested by the Finance and Administrative Officer, the program manager and the Director.

Education and Qualifications

• Possess a BA or Bcom in finance, accounting or related field
• Minimum holder of CPA II in addition to the above qualifications. Possession of CPA III will be an added advantage.

Skills and Experience

• Minimum of 3 years work experience in budget preparation and analysis, grants management
• Knowledge of donor regulations (preferably CDC or USAID) a plus
• Minimum of 2 years in Audit and QuickBooks experience is mandatory
• Good interpersonal relationship skills
• Demonstrated ability to work independently and with minimum supervision.
• Demonstrated analytical and reporting skills
• Strong communication and organizational skills
• A team player.
• Ability to interact clearly and effectively with donors and other organizations
• Excellent command of English and Kiswahili language including written and spoken
• Advanced working knowledge of MS Word and Excel computer programs
• A person of proven integrity
• Promote AFSBT-K interests at all times.

Working Conditions

• Based in Nairobi
• Long hours and weekend work sometimes required
• Travel outside of Nairobi may be required

To apply email your application including a cover letter indicating expected salary, detailed CV with three referees and copies of educational certificates to info@afsbt-kenya.org

Applications can also be hand delivered at our offices.

All applications should be addressed to:

The Director
Africa Society for Blood Transfusion Kenya
P.O Box 2584 - 00202,
Nairobi - Kenya

Physical Address: Navigators Kenya Complex Second floor Block D, Kindaruma Rd off Ngong Road

Only short listed candidates will be contacted.

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