Personal Assistant to Managing Director Job Vacancy

A leading public Agribusiness Company is seeking to recruit a dynamic and enterprising individual to fill the position of PA to the Managing Director.

Based in the Company’s Nairobi head office, the job holder will be responsible for coordination of activities in the Managing Director’s Office in relation to administrative, public relations, secretarial and support services in an effective and confidential manner.

Key Duties & Responsibilities

Reporting to the Managing Director, the successful candidate will be responsible for:-

• Managing and maintaining the Managing Director’s diary – Appointments, Meetings and events;
• Managing and maintaining efficient and effective communications channels between the office of the Managing Director and other parties including Business Units/ Support Units and External Customers;
• Read and analyze incoming mail, memos, requests and reports to determine their significance and plan their distribution and appropriate responses where applicable;
• Receiving and screening incoming calls, visitors, correspondence and determining best course for their distribution to MD or other parties;
• Coordinate meetings that involve the MD and take minutes when required;
• Maintain proper filing of records to facilitate speedy and efficient retrieval of documents within the Managing Director’s office;
• Liaise with HR & Administration Office on preparation of both local and international travel logistics as well as Accommodation for the Managing Director;
• Create relevant reports, carry out basic research and analyse data when required to assist the Managing Director;
• Act as a link between the Managing Director and other Directors and the Heads of departments on various issues arising in the business;
• Action all directives given from the Managing Director as and when necessary.

Qualifications and Competencies

• Bachelors Degree in Business Administration/Secretarial Studies
• Appropriate Diploma qualification in relevant field such as Business Administration, Secretarial studies or Public Relations
• Minimum 3 years relevant experience preferably gained in providing support to Senior Management in a busy office
• Good MS Office knowledge; Word/Excel/ Power Point/ Outlook
• Self starter with personal initiative and ability to work without supervision
• Excellent Oral and Written communication skills
• High levels of confidentiality, integrity and good client relations

Qualified and interested candidates should submit their applications and CVs stating daytime telephone contact, email address and names, addresses and telephone numbers of three (3) references through the voucher/DNA number shown below so as to be received by 9th December 2011 to

DNA 1184,
P.O. Box 49010 GPO 00100
Nairobi