Front Office / Admin Assistant Job in Kenya - XRX Technologies Limited

Position: Front Office / Admin Assistant

Department: Finance & Admin

Reports To: Finance and Admin Manager

Nature and Scope of the Position

The position reports to the Finance Manager.

Duties

• Answering and directing calls
• Managing stationery and office supplies
• Recording spares/consumables dispatched
• Following up on unsigned cheques to ensure they are signed
• Dispatching and recording all the signed cheques in a black book
• Call the suppliers whenever their cheques are ready for collection.
• Coordinating interviewees during interviews
• Keeping records of one for one spares returned
• Daily updating of goods dispatched update & sending a weekly report to the logistics manager.
• Reporting unsuccessful /pending deliveries to the logistics manager with an explanation.
• Make sure that all deliveries are done on time.
• Assisting the sales people in the tendering process, e.g. Making sure that the bid purchase forms are well signed, following up with finance to purchase the tenders on time.
• Directing quests and customers to the respective people.
• Assisting CRM and service departments to make calls during business events.
• Reporting telephone breakdown to Telkom and following up for reconnections
• Following up on cabinet repairs, bulbs, and any other furniture
• Making sure the office is clean.
• Receiving and directing visitors to the respective places
• Any other duty as assigned

Job Specification

Qualifications

Academic

• Diploma in business Administration/ front office
• Professional qualification will be an added advantage

Experience

• 2 years in Front office/ admin

Work related skills

• Good organizational skills
• Aggressive and Result Oriented
• Ability to handle pressure.
• Able to work independently with minimal or no supervision

Personal attributes

• Trustworthy
• Great team player with passion for results
• Strong interpersonal skills
• Strong customer relation skills
• Pro-active towards work

Complexity and difficulty of the work

A demanding job that requires high level of accuracy and integrity

Successful performance standards

• projects a customer orientation – is customer focused
• assumes ownership and responsibility for the needs of the customer
• makes effective decisions, balancing organizational needs and customer needs

This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder.

The jobholder may be requested to perform job-related tasks other than those stated in this description.

The jobholder is expected to perform in a manner consistent with the values and philosophy of “XRX Technologies Limited”

The applications should be sent to careers@xrxtechnologies.co.ke.

Closing date is 20th January 2012

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