Office Administrator Kenyan Job - NANHRI

The Network of African National Human Rights Institutions (NANHRI) is a membership organization for African National Human Rights Institutions (NHRIs) registered as a legal entity under laws of the Republic of Kenya.

NANHRI’s mission is to support, through national, subregional, regional and international co‐operation, the establishment, strengthening and development of NHRIs in Africa in order to enable them to more effectively undertake their mandate of human rights monitoring, promotion, protection and advocacy.

Its vision is an Africa where every country has a well functioning NHRI established in accordance with the Paris Principles contributing meaningfully to a continent characterized by human rights culture and justice for all.

NANHRI encourages and supports the establishment of strong and independent NHRIs in compliance with the Paris Principles. NANHRI is currently seeking to recruit an Office Administrator to be based in its Secretariat office in Nairobi, Kenya.

Position: Office Administrator

Reports to: Executive Director

Location: Head Office

Duration: 1 year contract renewable

Key duties and responsibilities

• Making travel arrangements for staff and NANHRI projects, including air travel, taxis, car hire, accommodation, booking venues.
• Assist in procurement processes by sourcing for suppliers, monitoring the performance of suppliers and reporting on the same.
• Maintain databases for various NANHRI contacts including membership, Steering Committee, General Assembly, suppliers.
• Set up and maintain efficient office administrative electronic and physical filing systems.
• Maintaining and updating NANHRI website.
• Distribution of NANHRI in‐house publications and newsletter to required distribution lists as directed by relevant NANHRI staff member.
• Undertaking routine financial duties as assigned by the Finance Office including processes of forms, banking and tax authorities.
• Assistance in human resource matters including recruitment exercises; keeping a central record of employee Leave; maintaining confidential employee files; records of medical and other staff benefit schemes.
• Responsible for administrative duties including, minute taking for internal meetings; typing reports and letters; receiving all incoming calls and directing them to the relevant person or assisting them where required; receiving and delivering office postal mail; receiving all visitors to the NANHRI office.
• Purchase of office stationery and equipment.
• Opening and closing office (custodian of office keys)
• Assigns work to and supervises cleaners, messenger and drivers
• Ensure security of office documents and equipment.
• Ensures provision of a healthy and safe working environment for all employees
• Perform other duties as assigned from time to time.

Qualifications, Experience, Skills, and Attributes

• A Diploma in Business Administration, Secretarial Studies, Office Management or a related field
• At least four years experience working in a related role
• Good understanding of human rights
• Excellent writing and presentation skills
• Excellent computer skills in various computer packages
• Excellent working knowledge of English; a good working knowledge of French will be an added advantage
• Good communication and interpersonal skills
• Good organizational skills
• Ability to work under pressure and to meet deadlines
• Honesty, transparency and a high level of integrity.

If you possess the above qualities for any of the positions, please send your application strictly by Email clearly indicating the position on the subject matter of the email together with a cover letter and detailed C.V, a daytime telephone contact, and names and contacts of three referees to reach us by 24th February 2012 to:

The Executive Director,
Network of African NHRIs
Lenana Road, CVS Plaza, 1st Floor
P. O. Box 74359‐00200
Nairobi

Email: fmwangovya@nanhri.org or fmwangovya@gmail.com with a copy to gsebihogo@nanhri.org or gilsebihogo@gmail.com

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