Samaritan's Purse Mechanical Logistician Job Career in Nairobi

Project Name: South Sudan

Position Title: Logistician

Duty Station: Nairobi

Duration: Fixed Term – 4 Months with possible extension

Reports To: Fleet Manager

Job Summary

• To provide procurement and logistics support for South Sudan programs.
• Be a link between Field offices and Nairobi (Nbo) suppliers, Samaritan’s Purse (SP) Head office (IHQ) and International suppliers.

Key Responsibilities

• Receive and action Purchase requests, maintain communication with Field office to update them on the status of Purchase requests, organize for payment and collection of Purchase Request (PR) supplies, organize for packing and shipping of PR supplies to Sudan, make sure Supplier accounts are settled in good time (preferably no later than 30 days after they’re due).
• Liaises with Fleet Manager South Sudan on the development of 6 month automotive orders and ensuring field places 6 month automotive orders well in advance for supply chain
• Ensuring optimal prices on recurring automotive orders like lubricant, oil and grease
• Checking market prices both in S Sudan (Juba) and NBO for the best prices and offsetting it against the cost of transport to bring automotive orders to South Sudan on the rotation flights
• Negotiating discounts with suppliers for recurring orders.
• Assist in logistical details of shipping supplies either to SP NBO office or Wilson airport, in readiness for flights or other transport to Sudan. Especially for larger orders that require good coordination to ensure shipping documents, Sudan exemption documents etc are all taken care of.
• Assist in making sure supplies procured and stored in NBO office / container are kept safe (from damage or misplacement) until they are ready for shipment.
• Ensure that procurement is made in a manner consistent with SP procurement policies, as well as any grant requirements.
• In liaison with customs agents and freight forwarders and relevant supply/program staff, coordinate clearance of supplies, warehousing and shipment of supplies to Southern Sudan.
• Maintain and update procurement status reports and provide feedback on purchase orders to the requesting base and operations manager, Nairobi on a weekly basis in the WAP report.
• Assist with any audit queries, or with any budget planning information (supplies prices, availability etc).

Education / Experience Needed

• University / college degree
• Training in business management or administration
• Proven Managerial & administrative skills.
• Good cross cultural communications
• Previous work experience in Africa
• Experience in the use MS Word, Excel, and Outlook packages
• Proficiency in English and Kiswahili, both written and spoken
• Has a valid driver’s license

Skills Required

• Works well in a diverse team and a pressured environment.
• A high level of patience & flexibility.
• Strong ability to improvise and respond to various difficult situations
• General organizer with computer skills and project logistics.
• Mature, considerate but able to influence others, a good communicator, problem solver.
• Ability to take initiative.

Submission of Applications

Interested applicants should submit their C.V. only and an application letter to hr@spkenya.org to be received not later than 22nd February 2012.

Kindly note:

Only email applications will be accepted

The position title (as is on the advert) should be indicated on the subject line

Due to the volume of applications, only shortlisted candidates will be contacted

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