IEBC Procurement Assistant, Court Clerk, Accounts Assistants, Librarian, Support Administrator and Administrative Assistant Jobs in Kenya March 2012

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.

IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.

The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Procurement Assistant

Duties

• Issuing and receiving of goods in stores;
• Assisting in stock taking, reconciliation, preparation and maintenance of records.
• Assisting in procurement, preparation of procurement plans;
• Disposal of stores and equipment in accordance to the laid down regulations and procedures;

Job Description

• A Diploma (CIPS) in Supplies Management or its equivalent qualification from a recognized Institution.
• A degree in a relevant field will be an added advantage;
• A minimum of 3 years experience
• Be computer literate
• Integrity and commitment to produce results

Court Clerk

Duties

• Prepares and processes necessary materials, documents and files for court
• Provides information regarding court procedures and cause listings.
• Responds to inquiries in person and by telephone
• Provides information utilizing judgment, knowledge, and interpretation; refers those making inquiries to appropriate source(s) as necessary.
• Receives, compiles, and organizes information for the preparation of court documents, court records and court files, while maintaining confidentiality of information.
• Prepares, certifies, serves, and processes judgments, orders, findings and recommendations, decrees, and warrants;
• Process, prepare, and physically file or e-files required documents and reports.;

Job Description

• Diploma in Law or any other relevant qualification
• Three (3) years experience from a reputable and busy Law firm or legal department of a corporate organization.
• Extensive actual Court Registry experience will be an added advantage

Accounts Assistant

2 Posts

Duties

• Voucher preparation and examination;
• Data capture in the accounting system;
• Imprest register posting, data capture and surrender vouchers;
• Processing regional returns and regional support;
• Records management;
• Cashiering services.

Job Description

• Have a professional qualifications, CPA 11 or equivalent professional qualification;
• At least 3 years working experience in a similar position;
• Proficiency in the use of office MS office applications, ERP knowledge an added advantage;
• Must have good interpersonal and communication skills and be team player.

Librarian

Duties

• Keeping up to date with newly-released publications in order to select library resources;
• Maintaining stocks, including the weeding out of old resources
• Anticipating the Commissions needs and trends to ensure library services are optimally used
• Developing the use of ICT to improve service delivery
• Classification of documents and books for the Commission library
• Liaising with the HR department in making available materials essential for trainings

Job Description

• Diploma in library /information science or a post graduate diploma in the relevant field from a recognized institution.
• Three (3) years of working experience in a busy organization

Support Administrator

Duties

• Provide first-level technical support to end users.
• Take ownership of user problems and be proactive in resolving issues
• Detect and maintain detailed records of all software or network problems
• Manage user account requests
• Identify and resolve IT issues and escalate those that require further attention
• Receive and log user requests using the helpdesk application
• Ensures that received user requests are accurately completed with the date and time of submission.
• Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
• Ensure that support personnel close out their work orders properly
• Performs other duties and assignments as required

Job Description

• Degree in IT or any other related discipline
• Technical courses that lead to a MCSE or MCSD are an added advantage.
• A minimum of four (4) years of experience within a help desk/customer support position. Experience with systems/network administration and/or hardware and software applications necessary for basic computer operations and network applications.
• Experience with Microsoft Applications
• Certification as a Microsoft Certified Professional (MCP) and Network +, within the last 2-3 years is highly desirable.
• Excellent interpersonal skills with a strong customer focus

Administrative Assistant

Duties

• Recording dictation and transcribing in typewritten form
• Managing the office and department’s appointments
• Preparing drafts, manuscripts and recording from dictation machines
• Processing data and operating office machines
• Managing front desk operations
• Ensuring security of office records, equipment and documents, including classified materials; and preparing responses to basic routine correspondence

Job Description

• Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution
• Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution
• Must be of high integrity
• Identify and resolve IT issues and escalate those that require further attention
• Receive and log user requests using the helpdesk application
• Ensures that received user requests are accurately completed with the date and time of submission.
• Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
• Ensure that support personnel close out their work orders properly
• Performs other duties and assignments as required

The Job Application Process

Applicants should fill the online form provided on the Commission website www.iebc.or.ke/careers.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 - 00100 Nairobi, Kenya.

Forms are also available at the Commission Headquarters and Regional Offices.

Applications must be received on or before 30st March 2012.

The Commission is a equal opportunity employer.

Canvassing will lead to disqualification.

Only shortlisted candidates will be contacted.

Shortlisted candidates will be vetted as per Chapter Six of the Constitution.

OJ.H. Oswago
Chief Executive Officer / Commission Secretary