IEBC Careers in Kenya for Finance Officer, Systems Analysts, Voter Education Coordinator, Admin Coordinator, Senior HR Officer and Database Admin

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.

IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.

The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Finance Officer, Budget

Duties

• Assist the Manager of Budget in the Preparation Annual Budget and MTEF Budget;
• Collate regional, constituency and Directorates budgets and consolidate into one master budget;
• Assist Directorates in the preparation of their annual and projects/programme budgets;
• Assist in the management of the budgetary process;
• Follow up with Treasury for exchequer releases;
• Assist in budgetary control to ensure Directorates, Regions and the Commission as a whole operate within budget;
• Assistant to the Manager Budget.

Job Description

• An Upper Second Class degree in Economics, Commerce (Accounting or Finance) Mathematics, Statistics, Business Administration(with CPA, ACCA or equivalent), from a reputable university;
• Those studying for a professional qualification such as CPA, ACCA, CFA, will have an added advantage;
• Computer literacy and a working knowledge of an Integrated Financial Management System such as SAP, ACCPAC, Navision, IFMIS, Sun System etc;
• At least 5 years working experience;
• Knowledge of government budgetary process;
• Knowledge of government Financial Regulation and Procedures.

Systems Analyst - Electoral Systems

Duties

• Responsible for developing, installing, testing and maintaining electoral systems.
• Plan, coordinate, research and design ICT systems for electoral processes.
• Identify opportunities that can improve the efficiency and effectiveness of electoral processes and management of political parties.
• Develop and implement efficient and cost-effective solutions for election operations and management of political parties.
• Support and implementation of ICT systems for electoral processes across all phases of the electoral cycle.
• Provide support to business during the acceptance testing phase of new or enhanced systems.
• Develop and ensure implementation of procedures for data conversion and migration.
• Provide training to users of new or modified systems.

Job Description

• Degree in Computer Science or related field.
• Six or more years’ experience in ICT, four years in a leadership role.
• A demonstrated track record in the delivery of large ICT projects required.
• Sound knowledge of ICT systems in electoral processes required.
• Solid knowledge of relational database systems and web technologies required.
• Sound knowledge of network systems.
• Data conversion and migration techniques
• Leadership and people management skills
• Project management skills
• Professional certification in Networks, Microsoft, UNIX, and Linux preferred.
• Sound knowledge of ICT systems in electoral processes required.

Voter Education Coordinator

Duties

• Develop products and services and the conduct of activities and campaigns intended to increase voter awareness of the election process and encourage voter participation
• Assist with the coordination of Elections Division Annual Work plan and Annual Report, and work with staff throughout the division, agency, and stakeholders to ensure accurate communication of specific topics for publication
• Organize translations, arrange print requisitions, package artwork for the printer, and work with the printer throughout the publication process
• Oversee quality control for the Voters’ Pamphlets and other Voter Education and Outreach publications including editing and gather statements for publication
• Be actively involved in all other aspects of the Voters’ Pamphlet process including press checks, composition and translation coordination, and various other tasks and duties in support of the Commission’s publications of the state and local Voters’ Pamphlets
• Support the Voter Education and Outreach team with forming partnerships with diverse communities, business organizations and other interested parties in an effort to create a statewide voter outreach network
• Assist the Voter Education and Outreach program with other projects as needed and act as back up to the other initiatives within the Voter Education and Outreach program

Job Description

• Degree in social sciences or related discipline
• Post graduate diploma In education from a recognized institution
• Six (6) years Experience in a teaching /training environment

Analyst, Internal Systems

Duties

• Design new ICT solutions to improve business efficiency and productivity.
• Identify, analyze and recommend alternative information and communication technology solutions to address business requirements.
• Develop and ensure implementation of procedures for data conversion and migration.
• Provide technical expertise in the creation of system designs and functional specifications for all new development projects.
• Develop technical documentation for new and existing applications.
• Develop documentation for custom configuration of applications and operating procedures in liaison with application developers or 3rd party application development consultants.
• Coordinate application development for multiple projects within assigned area of responsibility.
• Draw up a testing plan for new or modified systems to ensure user acceptance.
• Investigate and resolve application functionality related issues and provide first level support and troubleshooting of business systems.
• Provide training to users of new or modified systems
• Assist network administrators with application installation and testing.

Job Description

• Degree in Computer Science, Information Technology or equivalent.
• Six or more years’ experience in ICT, four years in a leadership role.
• A demonstrated track record in the delivery of ICT projects and services.
• A good understanding of the electoral process is essential.
• Project management skills
• Data conversion and migration techniques
• Leadership and people management skills

Administration Co-ordinator

Duties

• Assist to develop policies, procedures, plans, budgets and strategies to ensure provision of effective and efficient administrative services and systems
• Coordinate the effective management of equipment and facilities including repair and maintenance of buildings and other installations
• Ensure the implementation of the Commission’s facilities management policies
• Develop accountability measures, monitor the performance indicators within the department and ensure periodic reports
• Ensure the establishment of effective office management services including hospitality, protocol, janitorial services, courier, switchboard and supervision of outsourced service provider

Job Description

• Degree in land economics, public administration, business administration, public facilities management or related field
• A master’s degree or a post-graduate in resource planning is an added advantage
• Minimum of 6 years experience in a busy organization
• Demonstrated track record in the successful implementation of administration strategies processes and systems

Senior Human Resources Officer Payroll

Duties

• Process and update the Commission payroll on daily basis.
• Ensure all payroll statutory returns e.g. NSSF, NHIF, PAYE, and Pension among others are processed and submitted to the relevant authorities within the stipulated statutory time
• Ensure timely filling of all Commission PAYE returns to KRA
• Process of P9s for all employees
• Update the payroll system in liaison with the ICT department

Job Description

• A bachelor’s degree in Social Sciences from a recognized university/institution; and a higher National Diploma in human resources management from a recognized institution is an added advantage.
• Practical experience of working with computerized payroll systems
• Should be a registered member of a relevant professional body
• Six (6) years of relevant working experience in a busy organization

Database Administrator

Duties

• Responsible for the performance, integrity and security of the Commission’s databases;
• Create, install, test and maintain all databases;
• Develop and maintain database documentation and standards;
• Establish and maintain sound backup and recovery policies and procedures;
• Create and maintain users and roles, assign privileges.
• Ensures that storage, archiving, backup and recovery procedures function correctly.
• Perform database tuning and performance monitoring.
• Plan for growth and changes (capacity planning).
• Responsible for patch management and version control
• Perform general technical trouble shooting and give technical support to development teams.

Job Description

• Degree in Computer Science or equivalent.
• Minimum of five (5) years relevant experience in a demanding environment
• Good knowledge of database security management.
• Solid knowledge of both database and system performance tuning.
• Ability to handle multiple projects and deadlines.
• Good understanding of at least one of Linux, UNIX, Windows operating systems.
• Full DBA certification required: Oracle DBA, MCDBA, or equivalent.

The Job Application Process

Applicants should fill the online form provided on the Commission website www.iebc.or.ke/careers.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 - 00100 Nairobi, Kenya.

Forms are also available at the Commission Headquarters and Regional Offices.

Applications must be received on or before 30st March 2012.

The Commission is a equal opportunity employer.

Canvassing will lead to disqualification.

Only shortlisted candidates will be contacted.

Shortlisted candidates will be vetted as per Chapter Six of the Constitution.

OJ.H. Oswaco
Chief Executive Officer / Commission Secretary