10:39 PM
maboko
Job
Title: Personal Assistant to CEO
Reports to: Chief Executive Officer
Job Summary
We are looking to recruit a PA - Dynamic and highly organized, you’ll report directly to the CEO.
The ideal candidate will be charming and confident dealing with high-level individuals as well as proactively managing all aspects of the CEO’s schedule.
A ‘can do’ attitude, and good cultural fit is more critical than experience.
Purpose of Position
The role is focused on providing dedicated support to the Chief Executive to ensure all executive and administrative tasks are handled efficiently and effectively.
Responsibility and authority
1. To proactively manage all aspects of the CEO’s schedule to ensure maximum optimization of CEO’s resources including and not limited to the following:
Reports to: Chief Executive Officer
Job Summary
We are looking to recruit a PA - Dynamic and highly organized, you’ll report directly to the CEO.
The ideal candidate will be charming and confident dealing with high-level individuals as well as proactively managing all aspects of the CEO’s schedule.
A ‘can do’ attitude, and good cultural fit is more critical than experience.
Purpose of Position
The role is focused on providing dedicated support to the Chief Executive to ensure all executive and administrative tasks are handled efficiently and effectively.
Responsibility and authority
1. To proactively manage all aspects of the CEO’s schedule to ensure maximum optimization of CEO’s resources including and not limited to the following:
- Comprehensive diary management, including internal and external meetings, formal and informal engagements and keeping up to date with all new activities
- Ensure CEO is prepared for all meetings with all necessary documentation and information.
- Preparing meeting requirements, taking minutes and following up on actions
- Sending and responding to correspondence
- Efficiently arranging and managing logistics related to CEO’s travel and accommodation
- Producing documents, briefing papers, reports and certain presentations on behalf of CEO
- Occasionally, traveling with the CEO to provide general assistance during engagements.
- Assist in preparation of various presentations for the CEO
2.
To represent the CEO to third parties internally and externally
- Booking meetings
- Dealing with certain queries directed to the CEO
- Coordinating with team members and guest reception.
3.
Business Development
- Drive the new business agenda through proactive management of the CEO
- Diarize all key dates in relation to New Business updates
- Follow up with all members of management team and circulate on a weekly basis
- Update contacts made through networking
- Carrying out research and presenting findings on various areas as assigned by CEO
4.
To manage all of the CEO’s office administration duties.
- Screening telephone calls, enquiries and requests, and handling the same
- Overseeing organization of internal company functions
5.
Manage activities and initiatives designed to build and protect the CEO’s
personal brand
Core Competencies
Core Competencies
- Ability to manage and prioritize internal / external demands on CEO’s time
- Excellent organizational skills with the ability to multi-task and prioritize.
- Outstanding interpersonal skills (face to face and over the phone).
- Accuracy and attention to detail, particularly in the management of CEO’s diary and emails.
- Able to be diplomatic and discrete at all times
- Highly organized with good project management skills
- High proficiency with the commonly used computer software and applications
- At least 3 years experience in a similar job would be an advantage
Key
Result areas
- Ensure the efficient running of the CEO’s office
- Ensure other departments provide necessary reports/deliverables to CEO
- Ensure implementation of all dated activities on set dates
Email:
ir@zentus.co.ke
