Type of Contract: Temporary contract for 3 months

Department: Finance

Location: Nairobi

Job Purpose: To assist and process documents in purchasing and supply

Reporting Lines: Reports to the Finance Manager (Nairobi) with a dotted line management to the Purchasing Manager (Kilifi)

Key Responsibilities:
  • Preparing purchase requisitions, maintaining requisitions record, sourcing for quotations and order expediting as advised by the Purchasing Manager or the Assistant
  • Processing transactions using the financial management system and ensuring these are properly charged, updated and reflected
  • Assisting in stock management through timely stock replenishment, monitoring stock movement and also coordinating periodic stock takes
  • Making phone call and email follow ups concerning submitted quotations.
  • Preparing monthly operations billings for vehicle mileage, printing, photocopying, telephone etc
  • Filing and general organization/archiving the finance office files
  • Assisting with fieldwork travel logistics, fieldwork transport planning/calendar and fieldwork consumable purchases
  • To cover leave for other staff in the department
Qualification:
  • Certificate in Supplies (CIPS) or Graduate Diploma in Purchasing & Supply (Foundation Level) or its equivalent
  • Computer literate
  • KCSE Minimum grade C (plain)
  • At least 1 year experience in purchasing & supply in a busy environment
  • Integrity, ability to take and follow instructions and to work with minimal supervision
  • Flexibility and willingness to help and take on additional roles
  • Good communication, interpersonal and relationship building skills
Application Procedure:

Please send a copy of CV and covering letter to jobs@nairobi.kemri
wellcome.org.

The tit
le of the message should read: Application for PURCHASING CLERK post

Applications to be addressed to:

The Head of Human Resources
KEMRI
Wellcome Trust Research Programme
P.O.Box 43640 – 00100
Nairobi

Candidates must supply an email and telephone contact
that will be used when offering interviews.

The closing date for applications is Monday
9thApril, 2012.

Only shortlisted candidates will be contacted.

Shortlisted candidates will attend interviews on Thursday
12 April,2012 and the successful candidate is expected to report on Monday, 16 April,2012

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