SOFGEN Africa Administration Assistant Job in Kenya

Job Description

Position Title: Administration Assistant

Company: SOFGEN Africa Ltd.
Responsible To: Chief Executive Officer

Location: Nairobi, Kenya
Liaises with: Human Resources Officer, Finance Executive

Job Purpose:

To perform all administration related work for the Africa division including general office
management, logistics planning and marketing support

Duties & Responsibilities:

• Answering the phone and managing international conference calls
• Stationery and office supplies management
• Meeting/boardroom room booking and preparation before & after meetings
• General office administration
• Managing travel & hotel arrangements for business development team
• Handling of all postal and courier mail services with discretion
• In charge of parking badges and office access
• Organizing Christmas parties and all kinds of employee activities e.g. team building events
• Providing logistic support to PMs and MCs
• Ensuring that SOWs and Contracts are executed and that alert when the company is not in compliance with contractual obligations
• Taking custody of relevant project documentations
• Obtaining competitive air fares and making travel arrangements
• Carry out additional responsibilities assigned by the CEO
• Responding to marketing inquiries -walk-in clients & phone calls
• Maintaining customer relationship and proposal databases for SOFGEN Africa
• Writing of cards for ALL kinds of key client events: birthdays, Christmas, New Years, etc.
• Research, collate, gather and prepare tender documents / presentations
• Carry out additional responsibilities assigned by the CEO

Basic Qualifications & Skill Set:

• 2+ years of Administration experience
• Degree in B.Arts or equivalent
• Diploma in Typewriting and Office Practice
• Proficient in Microsoft Office tools -Word, Excel, Powerpoint, Access & Sharepoint
• Demonstrated organizational skills
• Excellent written and verbal communication skills
• Energetic and autonomous disposition
• Ability to adapt to a multi-cultural environment
• Dedicated with a take-charge attitude
• Able to work under pressure
• Good interpersonal skills
• Ability to multi-task in a fast paced environment

How to Apply:

Send current CVs, certification and application letters, indicating 3 referees with day time contacts to cndolo@sofgen.com by 14th November 2012

Only short-listed candidates will be contacted