NEPAD Kenya Personal Secretary Job Vacancy

The NEPAD Kenya Secretariat invites applicants for the following position:

Personal Secretary
 

Key Responsibilities
 

To serve as personal assistant to the chief executive officer and also perform administrative support services.  

Duties and responsibilities will entail:-

• Calendar management including appointments, meetings, deadlines and travel arrangements (Ensure diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary briefs, invitations and others requests)
• Manage the Kenya reception of NEPAD/APRM officials and partners from the region.
• Manage the process of calling for briefing on behalf of the CEO to ensure full preparedness of the office in official engagements
• Keep and maintain an accurate record of papers and electronic correspondence related to the CEO’s office
• Prepare relevant draft correspondence on behalf of the CEO including the drafting of general replies
• Reviewing, handling and following up as appropriate with instructions, questions, obtaining information and data as appropriate
• Minute general meetings as required
• Attend visitors/stakeholders; handling telephone calls and appointments; ensuring security of office records; equipment and documents, including classified materials, preparing response to simple routine correspondence, and undertaking any other secretarial duties that may be assigned.

Work Experience, Skills and competence

• Demonstrable experience in an administrative role in a busy environment
• Experience of successfully working with senior management, mid level staff and support staff (essential)
• Public Sector experience (working in a similar or senior Government office)
• Proficient in IT applications
• Excellent organisational skills, ability to multi task and organise others
• Excellent oral and written communication skills and ability to professionally represent the CEO’s office
• Ability to be flexible as part of a small team
• Attention to detail and deadlines
• Ability to develop and maintain good working relationships at all levels
• Ability to exercise discretion
• served as Personal Secretary or its equivalent for a minimum of three(3) years, or minimum 10 years work experience outside the public service
• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or its equivalent from a recognized institution,

Application Process and Deadline
 

Candidates meeting the criteria are invited to submit applications including a detailed CV, contacts of three professional referees and copies of Academic Certificates and testimonials to the address below not later than 21st February 2013.
 

The Chief Executive Officer
NEPAD Kenya Secretariat
4th Floor Liaison House
State House Avenue
P.O. Box 46270-00100
Nairobi
 

Email: jobs@nepadkenya.org
 

Only shortlisted candidates will be contacted.