9:09 AM
maboko
Administrator for Regional Management Team
Level:
E1
National
Starting
salary: Kshs.
90,561 gross per month
Contract
type: Open
ended
Based
in Nairobi, Kenya
Ready
for a challenge? At Oxfam we will offer you a challenging job, a rewarding
experience and an opportunity to work with teams making a real impact on
poverty and suffering.
Come
and join us at Oxfam as an Administrator for our Regional Management Team and
put your administrative talent to practice.
Working
together with an Administration team your role will be to provide high-level
administrative support to senior managers at the Regional Centre, which will
include to type, process and file correspondence, reports and other
materials.
Develop
and maintain effective filing, archiving and record keeping systems, both paper
and electronic.
You
will ensure that key documents are saved and that the system allows for easy
retrieval.
You
will also pro-actively manage RMT Managers email, in-tray and diaries and
ensure appropriate priority is given and action is taken in response to email
and correspondence.
You
will be required to coordinate the flow of information between RMT Managers and
the rest of the region and ensure RMT Managers are kept briefed during their
absences from the office and on their return.
You
will be expected to support the managers on internal business systems as well
as support and host visitors from the region and elsewhere by arranging
inductions and other programmes for them while ensuring high level of
care.
You
will support other staff by providing advice and guidance in handling
organisational and administrative tasks for which the Regional Centre is
responsible.
The
person
To
succeed in this role, you will have:
- Recognised
Diploma in Business Administration or equivalent qualification
- Proven
administrative experience in a similar role with at least 2 years
experience in the role of Personal Assistant
- Good
written/oral communication and listening skills, with excellent written
and spoken English
- A
highly confidential approach to handling sensitive data and issues.
- High
level of tact and diplomacy and the ability to use appropriate styles and
methods of communication to ensure a professional yet personal customer
service
- Previous
NGO experience
- Excellent
computer skills (MS-Word, MS-Excel, MS-PowerPoint, Internet, E-mail)
- Ability
to work well with others in a multicultural set-up (working effectively
with others) and (following and supporting others)
- Ability
to build effective working relationships with others at all levels of the
organisation.
- Ability
to organise multiple tasks, prioritising and delegating appropriately and
saying “no” or finding alternative solutions when appropriate.
- Sympathetic
to Oxfam’s work and mission.
- Manages
own time on the whole, and some conflicting priorities without upward
referral.
- Demonstrates
adaptability and flexibility in all aspects of working.
- Anticipates
outcomes of activities and uses initiative to keep these activities on
course.
- Proven
ability to remain calm, focussed and organised and to deliver results on
time when under pressure and with rapidly changing circumstances.
This
is a highly challenging opportunity for a dedicated and highly motivated
professional, with a strong commitment to Oxfam’s values and beliefs.
If
you believe you are the candidate we are looking for, please submit your
application and CV including a day time contact by applying by email quoting
the title “Admin-RMT” to hecajobs@oxfam.org.uk
The
closing date for applications is the 10th March 2013
Only
shortlisted candidates will be contacted.
